Flagstaff unanimously approves 168-unit affordable housing development, Lone Tree Ranch project

All right, we are ready to get started. Today is Tuesday, March 17th, 2026. It's the City Council's regular meeting. Calling this to order and giving notice to the public and to the City Council that at this meeting, we may vote to go into executive session for discussion and consultation with the city's attorneys for legal advice on any item listed on the following agenda. Can we have roll call? Mayor Daggett? Here. Vice Mayor Sweet? Here. Council member Aslan? Here. Council member Garcia?

Present online. Council member House? Here. Council member Matthews? Here. Council member Spence? All right, Council member House, would you lead us in the Pledge of Allegiance? It would be my honor. Please stand if you're able. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Can you read our uh mission statement?

The mission of the City of Flagstaff is to protect and enhance the quality of life for all. And thank you. The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's indigenous nations and original stewards. These lands, still inhabited by native descendants, border mountains sacred to indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions.

We celebrate their past, present, and future generations who will ever know this place as home. Thank you. Next up, we have open call to the public, which enables the public to address the council about any item that is not on our prepared agenda. You have 3 minutes, and there is a clock right here, and because of open meeting law, anything that you talk to us about won't be on the agenda, and so we can't have a back and forth. So, first up, we have DJ. Good afternoon. Uh Council members, hello.

Everybody can hear me? Great. It's good to see everybody. It's been so much time since I've been here. Uh clock is running. Great. I'm here to uh to talk about a bill that I got to draft. Uh the library was uh nice enough to give me a book through the interlibrary loan about how to draft a bill. Took advantage of that. Got a great book on how to draft a bill. I drafted a bill.

Um this is all about uh prohibiting employment discrimination on the basis of financial status, financial impoverishment, homelessness, to to provide same-day pay accommodations for individuals of limited means, and for other purposes. Uh it's all, you know, in my entire uh life here is is really just been about an argument against a tyrannical hypocrite. I'm not talking about George the III from England. Just want to say major respect to the king right now, King Charles. Great man.

Really great person. Um but uh and I really miss being home. I'd really like to be home right now. But unfortunately, right now I'm homeless because of a tyrannical hypocrite. You do know my story. You do know my story. I was working at Walmart. I was gainfully employed 18 hours a day, or $18 an hour, 40 hours a week I was working. All they had to do, if he would have just my my during trial, cuz I do have my complaint, it's lodged in in District Court in Arizona, in Phoenix.

Has been assigned to a federal judge who's Senate appointed. I did send her a personal email. I couldn't believe it. Um what I'm able to do today is just incredible. Um Uh so anyway, um uh all the during trial, if I do make it to trial, and I'd really prefer to settle this matter before trial. You know, cuz I'm not a slave. I I'm not going to be treated like this. You know, I'm too old. Uh is my my motto during trial is going to be or the message is just a minute. Just a minute.

Cuz all all they had to do, all Casey Day, all that tyrannical hypocrite, all he had to do was take out that that that little uh uh what do they call walkie-talkie? All he'd have to do is say, "Shh. HR, do we Do we have somebody named DJ working for us right now?" You know, and maybe 15 seconds passes. You know, and Stephanie Bates HR says, "Yeah we uh you know, don't let me double-check. I think we just had a guy name name DJ get transferred here. Let me check.

Just a minute." And she she would have come back on. She'd be like, "Do you know what? I Yeah, we have a guy named DJ working here." And this whole thing could have been avoided. I wouldn't have been homeless. Anyway, I have a bill. It's called uh the Limited Means Title VII Act. It's about uh solving homelessness for uh solving homelessness by giving a same-day pay, which means we're home every day. Same-day pay home home every day. I'll be talking about it. You'll hear from me again.

Hope to see you again. Have a good day. Thank you, DJ. Talisa Barr. Good afternoon, Mayor Daggett, Vice Mayor Sweet, and Council members. My name is Talisa Barr, and I am a dietetic intern with Flagstaff Family Food Center, and a graduate student at NAU pursuing a master's in public health and nutrition. I'm here today because SNAP changes as a result of HR 1 threaten something fundamental in Flagstaff, people's ability to access food.

Expanding work requirements and removing work exemptions will strip vital support from caregivers, veterans, people experiencing homelessness, elderly, and parents of teens. At the same time, changes to how SNAP benefits are calculated will will mean that benefits may not keep up with rising food costs. These combined changes will result in people losing access to SNAP, and those who remain eligible will no longer have the same purchasing power.

To grasp the full weight of these changes, we must look at the local picture. In 2025, Flagstaff Family Food Center broke its single-day service record six times, serving over 374 households in a single day. This demonstrates Flagstaff's fragile state of food security, and we expect with these federal changes to see this local issue continue to escalate. 4,500 children in Flagstaff rely on reduced price or free school meals.

Because SNAP helps connect families to these child nutrition programs, changes in eligibility could mean higher rates of childhood food insecurity and hunger and reduced access to these services in general. The ongoing rise and demand will continue to strain the capacities of Flagstaff's food banks, grassroots organizations, which serve as primary defense against hunger in our community. So, what can we do? I believe that leadership can come from the bottom up.

Assist the food bank in responding to this increase in demand, help provide critical resource navigation and outreach services, and stand with our community as we work to protect food access to ensure that no one in Flagstaff has to choose between food and survival. SNAP helped my family to ensure we grew up healthy, and that opportunity should not disappear for families today in Flagstaff. Thank you for your time. Thank you.

Would you mind sending us the information that you shared as well as any action that we can help amplify to the community? Yes, ma'am. Thank you. Thank you. Summer Grandy. Move it down a little bit. Okay. Hello Mayor Daggett, Vice Mayor Sweet, council members. To those of you whom I haven't had the chance to meet, uh my name is Summer Grandy, and I'm the director of community impact at Flagstaff Family Food Center.

As a part of our outreach and education efforts, I will now be here bi-monthly, sometimes accompanied by our lovely interns, to provide updates on hunger and food insecurity in Flagstaff and the surrounding region. We believe it's important to keep you guys informed right now because a great deal is changing in a short amount of time.

I want to get into the numbers, but before I do that, I just want to remind everyone that these numbers represent hardworking individuals, children, and seniors in our community, many of whom we love and support and know. I know many of you already know this, but food insecurity and hunger continue to be on the rise in Flagstaff and the surrounding region.

In January and February, the food center provided groceries to almost 16,000 families and prepared over 107,000 meals for individuals facing hunger. Combined, that represents a 32.5% increase from the January and February from the previous year. Next, I want to talk about policy. Um Talisa updated you on federal, but I'm going to touch on some state policy developments coming down the pipeline that will have a significant impact on Flagstaff families.

To put it simply, federal think tanks whose primary priority is reducing federal government spending have been going state to state pushing bills that on the surface uh appear to strengthen programs like SNAP, but in practice and reality significantly weaken them. They don't know Arizona, and they certainly do not care about the impact that these bills will have on Arizonan or Flagstaff families facing food insecurity.

Just to name some of the state level legislation that we've been seeing this year, some of it includes strict limitations on what SNAP recipients can purchase, limitations on DES's ability to match community needs with the SNAP program, and wasteful mandates that increase red tape to the SNAP program and put overbearing control on DES. In addition to that, we're seeing that Arizona DES's responses to the federal SNAP changes made in HR1 have been really confusing and slow.

So, residents are now coming to us at the food bank with stories of being kicked off the program with no notification, delayed program applications with no updates, with one client telling us he's been trying to get on the program for 5 months, and a confusing and stressful process. We are continuing to speak up on behalf of the community we work with, and we urge city council members to do the same. So, without getting too much further into it, I think you should know this.

Food insecurity numbers are up, and the ability for clients to access government programs government assistance programs is not only down, but it's confusing, chaotic, and disempowering. As always, please reach out to me directly with any questions. Thank you. Thank you, Summer. Colleen Mearring. Good afternoon, Mayor, Vice Mayor, council. Thank you as always for having us, the public, here. My name's Colleen Mearring, chief people officer at Northern Arizona Healthcare.

And the last regular meeting I shared um uh some information about how we provide acute care services to the whole region, trauma services, and regional referral services. Um and so today I wanted to share some updates on the other end of the spectrum, how we're expanding access to primary care services right here in Flagstaff. We recently hired two new providers who focus on preventative care and women's health in particular. Dr. Leila Noguchi and Dr.

Valerie Van Weyeneth Way are new to our primary care clinic. Um but Dr. Van Weyeneth Way is actually not new to Flagstaff. She was an inpatient hospitalist with us at Flagstaff Medical Center um for many years before transitioning to primary care. Dr. Noguchi joined us after um a decade of experience in healthcare, mostly in Utah and Southern Arizona. We also have two more primary care providers starting this summer.

They're joining that expanded team in Flagstaff uh up on the McMillan Mesa, where many of you came and toured with us um in that beautiful new larger location. Despite the size of that location, we are already bursting at the seams and looking at expanding so that we can keep caring uh for as many primary care patients as need um access to care in our community. We held an open house for patients to meet our um two newest providers uh earlier this month.

We'll do that again for the two who joined later. Um it was really successful. Um uh we're aiming to build provider-patient relationships before the patient enters the exam room.

Um because it's that trust between patients and providers that enables everyone to work towards the best outcomes, focusing on preventative care, monitoring patients for diabetic indicators, cancer screenings, paying attention to mental health every single visit by continuously monitoring and encouraging patients in their habits in those areas um we were able to achieve our goals of improving health and healing people for the entire region.

Um it also helps us keep people out of the emergency department. I know we talk about that a lot um here, and you hear from your constituents about challenges getting in, and the more we can get people into primary care, and get those regular visits, and get that care when they need it um in the in the easiest and least um painful way, uh the more we're successful as a region. So, thank you for supporting us in our primary care expansion, and I will see you in a few weeks. Thank you.

All right, we're moving down to proclamations and recognitions. We have a proclamation for Red Cross Month. So, if council would join me at the edge of the dais, and anyone who's here for Red Cross Month, join us down here. Yes. Go on up. Yes. And we will uh take a photo afterwards, and then if you'd like to say a few words, I invite you to do so. In March, we celebrate American Red Cross Month by honoring our neighbors who make its humanitarian mission possible in Flagstaff.

Every day, their acts of kindness change lives, bringing relief, comfort, and hope when help can't wait. This compassionate spirit runs deep in our community, just as it has for 145 years through the American Red Cross.

Today, those who serve with the American Red Cross of Northern Arizona light the way during emergencies, whether it's delivering shelter, food, and comfort after disasters, providing a safe, life-saving blood supply for patients facing conditions like cancer treatments, childbirth complications, and traumatic injuries, assisting military members, veterans, and their families with 24/7 global support, or empowering individuals with skills like first aid and CPR that saves lives.

These collective efforts are a powerful reminder that the strength of our community lies in our shared commitment to one another. As we mark Red Cross Month, let's celebrate our local heroes and resolve to continue lifting each other up so no one faces an emergency alone. Now, therefore, I, Mayor Becky Daggett, Mayor of the City of Flagstaff, Arizona, do hereby proclaim March 2026 American Red Cross Month.

Uh Mayor Daggett, members of the council, city staff, I really appreciate you having me here today and I greatly appreciate this proclamation. Um I used to be able to do this from memory, but I'm getting older, so I'm going to use notes. Uh the Red Cross mission has been a part of our country for more than half of its 250-year history. Red Cross month began as a national call to action during World War II for individuals to address growing humanitarian needs.

Now, it's a community tradition honoring neighbors who deliver support when help can't wait. Red Cross month is more than a moment of recognition. It's a powerful reminder of what's possible when we come together to care for one another. Here in Flagstaff, ordinary people make an extraordinary difference every day.

Whether they're rolling up their sleeves to give blood, opening their hearts to make a generous donation, or giving their time and talents to support neighbors during their darkest hours. In life's most difficult moments, this compassion brings relief and hope, strengthening the bonds that unite our community. On behalf of the American Red Cross of Northern Arizona, I want to express our sincere gratitude to the mayor and the city council of Flagstaff for proclaiming March as Red Cross month.

Please consider this occasion as a symbol and a reminder of our promise to the people of Flagstaff that the American Red Cross will always be there in their time of need. Thank you so much. [applause] Next up, we have city Sorry. Council liaison reports. I'll start with Council member Spence. Uh nothing today. Council member House? Nothing this week. Thank you, Mayor. Vice Mayor? I have a couple of things.

Last Monday, I attended the BPAC meeting where Creative Flagstaff presented their 2026 programming. Tomorrow, there is a Mountain Line meeting 10:00 to noon at the Downtown Connection Center. And Thursday, there is a Water Commission meeting 4:00 to 6:00 here in chambers and we'll be talking about large water users. It It piggybacks on our data center conversation coming up.

And we're going to be talking about how we can regulate um large water users and maybe broaden the focus a little bit from data centers. So, I really look forward to that meeting and would encourage Council to watch it online if if you can. Thank you. Council member Aslan? Council member Garcia? We did have a um Parks and Rec Commission meeting this week, but I'll have a full update for you next week. Thank you, Madam Mayor. Council member Matthews? I have nothing to report today. Thank you.

And nothing for me. All right. We're down to appointments for the Open Spaces Commission. We have three appointments to make and the first one is Vice Mayor. Thank you, Mayor. Um I would like to move that we reappoint Nat White to the Open Spaces Commission. I'll second. Any discussion? All those in favor? Aye. Aye. Aye. Any opposed? All right. Next up, we have Council member Matthews. Thank you, Mayor. I move to reappoint Bruce Fox for another term. I'll second. Any discussion?

All those in favor? Aye. Aye. Aye. Aye. Any opposed? All right. Next up is me. This was a fantastic slate of applicants. Uh I would like to reappoint Jacqueline Thomas. I'll second that. Any discussion? All those in favor? Aye. Aye. Aye. Any opposed? All right. Yes. If I am the liaison to the Open Space Commission and I would like to thank all three of you for nominating re-nominating commission members.

They're all three as you have discovered, all three are very active and passionate about open spaces in our community and the goal is to have every citizen access to a park or open space within 15-minute walk of their home. So, thank you for these appointments. Excellent. Thank you. All right. Next up, we have our consent agenda.

These items are considered by the City Council to be routine unless a member of the City Council or the public expresses a desire at the meeting to remove an item from the consent agenda for discussion, it will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. And I believe Council member Aslan, you wanted to pull item D. Is that correct? E? No, D. C. C.

The Sinclair Wash repair [laughter] of the foot. All right. So then, I will entertain a motion to approve consent agenda items A, B, and D. So moved. I'll second. Any discussion? All those in favor? Aye. Aye. Aye. Any opposed? All right. And Council member Aslan, please. Thank you. Yeah, I don't really have any questions. I just wanted to give this item a little space to breathe. Um Ed, if you could just walk us through what's going on with the foot near Sinclair Wash. I appreciate it. Uh sure.

So, um good afternoon, Mayor, Vice Mayor, Council. Uh Ed Schenk, Stormwater Section Director. Uh this is a JOC contract, so it usually doesn't come to you for consent um for with Kinney Construction. Uh for spot improvements. We do a spot improvement program both within stormwater as well as transportation. I think most sections have one. Uh we're funded about $350,000. We have a little bit of funding in this this year uh to help out some other divisions and sections.

Uh so, in this particular case, the foot, which is generally managed by PROS, uh do have two culverts that have been slowly failing with time uh on Sinclair Wash just downstream of Lone Tree. So, they they do have some issue with the culvert itself, uh that trail bed and as well as the channel both upstream and downstream.

So, we intend to replace the culverts in kind and then add headwalls to uh reduce that erosion potential, re-grade the trail in that location as well as uh uh armor with rock, armor some of that channel uh to reduce the erosion potential. All right, Ed. Thank you. That's pretty much it. Um as you know, uh that's an important repairing area in Flagstaff. Just want to make sure you guys are aware of the sensitivities around that.

And um uh I also just want to mention to the public uh long-term have this view of making that uh that area around Sinclair Wash a perennial stream um using uh reclaimed water. So, uh all that just ties together nicely. Thank you. Any other questions or comments, Council? All right. I'll entertain a motion to approve item C. Madam Mayor, I move that we approve uh job contract offer for construction with Kinney's Construction Services. Um agenda consent item C. I'll second. Any discussion?

All those in favor? Aye. Aye. Aye. Any opposed? All right. Down to regular agenda, 9A. Consideration and adoption of ordinance number 2026-06. Hello. Thank you so much. Tiffany Antone, Zoning Code Manager. Today, we're making a small adjustment to the subdivision code. I swear this is the last one. I think this is number three that you've seen. This is it. This is my one slide presentation today. Um Planning and Development Services is now a division and not a section.

And then lastly, the last final step in making subdivision plats 100% administrative is removing the requirement for Council to review dedications. Legal is all good with this and um if you have any questions I'd be happy to try and answer them. Council, any questions? All right, I will entertain a motion. Mayor, I move to read ordinance number 2026-06 by title only for the first time. I'll second. Any discussion? All those in favor? I. I. I. Any opposed? City Clerk.

An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code title 11, general plans and subdivision chapter 11-20 subdivision and land split regulations division 11-20.40 subdivision procedures and requirements providing for repeal of conflicting ordinances, severability, authority for clerical corrections and establishing an effective date. Thank you. Moving down to item B, consideration and approval of modifications of property development standards.

Hi, I'm Alexandra Poteracke, I'm the current planning manager at the city. Um tonight I have three related items that I warned you about. Um these this is associated with the Lone Tree Ranch rezone. This is the 100% affordable project on Lone Tree and Pine Knoll. Um first we're going to look at modifications to property development standards.

Uh this is a request from the developer Lincoln Avenue Communities who's here if you have any questions for them um to approve these adjustments to our standards for a 100% affordable housing development. I'm going to just say that over and over cuz it makes makes me happy. Uh the project qualifies for five or more incentives.

Um they're taking these are standard in our zoning code, the resource protection standard reduction, a density bonus, a parking incentive that helps lower the amount of required parking on the site. Landscaping standards reduction and then this piece which allows a only 100% affordable projects to request modifications in the property development standards. So the applicant has six modifications. The first is to eliminate this building forward design guideline.

This is what's allowing the parking um field to be in front of the building closer to Pine Knoll and the buildings towards the back closer to the park. Um the second one is to adjust the number of parking stalls between the required landscape islands. Right now code requires ev- after every eight parking spaces you need one of those landscape islands. They're requesting 12. Uh the third request is to increase the maximum height of visible retaining walls.

Uh code says you can have a 5-ft tall retaining wall where it's visible and then you have to terrace it and step back 5 ft and then do another wall. Um they are requesting a maximum height of 13 ft. I actually think this is a little um a little extra. I don't think a lot of these walls will be visible from public right-of-way, but it's just to help just in case so that we're not having to come back again. And we'll know more once they submit their civil drawings and stuff like that.

Uh the fourth is to decrease the required building jogs from 6 ft and 8 ft to 2 ft and 4 ft. This is that building facade we say if you have a wall that's over 75 ft you need to break it up and jog it. They are breaking up the wall just not as much as code requires. Uh the fifth is to allow the windows to be installed flush with the exterior wall and the sixth is to reduce the number of required landscaping trees from 175 to 120.

So there are specific findings that have to be met uh for this to be approved. The first is that the modifications are consistent with and conform to the goals of the general plan and any applicable specific plans. Number two, the modifications will not be detrimental to the public interest, health, safety, convenience or welfare of the city and will add to the public good.

Uh number three is that the requested modifications will not endanger, jeopardize or otherwise constitute a hazard to the property or improvements in the vicinity. Uh number four is that the proposed development is consistent with the character of the area and number five is the type, quality and amenities of the development are consistent with those found in similar developments um available at market rate so that we're not creating kind of substandard conditions for affordable housing.

So finding I think these yeah. Okay, sorry. Threw myself off. All right, finding number one that general plan conformance. We touched on this with the zoning map amendment. Um it's an existing suburban area. It's found to be in general conformance with the density envisioned by our regional plan. It supports a number of housing goals. It supports a number of transportation goals. Staff has determined that finding has been met. Finding number two, the community benefits and public good.

Um it this these amendments would still our modifications would still meet city code standards and requirements. Um it supports the creation of 168 affordable units. Um it screens the parking lot that whole building forward that I talked about. It helps screen the parking lot from single-family homes and the city park located to the north of this project.

Um it also minimizes landscaping water use and allows for an option of the parking canopies that we talked about that option of including canopies ideally with solar but depending on on the those tax credits. So finding number two has been determined to be met. Finding number three, that it does not constitute a hazard. Um again, they're going to meet all other applicable codes and requirements.

Um they'll they'll mitigate any impacts as determined by those impact analyses, the water, sewer, traffic, uh storm water. So finding number three is met. Finding number four, the consistency with area character. Um the project is consistent with Flagstaff design traditions and building materials. The site design does work with the topography, that slope that's on the site. And it's consistent with the area residential forms.

There are other uh apartment complexes in the area very similar in form to this. So finding number four has been met. Finding number five, um the development amenities are consistent with similar market rate developments. Uh we talked last time about the clubhouse with the fitness center component. There's a barbecue area, playground and then direct access to the city park as well as the foots. So finding number five is met.

Staff's recommendation is that City Council approve the modifications requested as presented. And I'm here to answer any questions and the applicant is also here. Thank you, Alexandra. I need to Okay. So we're having a separate presentation on the development agreement. Yes, that's next. Okay. All right, Council member Spinks. Thank you, Mayor, and thank you, Alexandra, for this presentation.

I am totally in support of what we are being presented with today and I wonder if you could just tell us one more time how many affordable units? 168 [snorts] affordable units. And these are at 60% AMI. Correct. Although we will clarify that when we discuss the DA. Thank you. I'm proud of this development and look forward to the other discussion. Council member House. Thank you, Mayor. Thank you, Alexandra, for this presentation.

I know you spoke a little bit more to the request to increase the retaining wall from 5 ft to 13 ft and I saw some nods coming from the developers on the why behind that. I was wondering if they wanted to speak to um to that request any more or just speak about um what means for, you know, visibility around the the property or anything like that. Sure. Sean Krieg at the law firm Jennings and Burnham at 40 North Central, Phoenix, Arizona. Good afternoon, Mayor, Vice Mayor, Council.

So that as Alex pointed out, the primary driver behind that 13-foot number is because we want to make sure that we don't have to come back and ask for another deviation. We expect them to be closer to 8 to 10 feet. And the real reason that we asked for this is because there's a little bit of ambiguity that we saw in the code as to what constitutes as visible.

We are, as you as you may remember from the previous presentation, we have roads on two sides and on two additional sides we have flood trails, which conceivably could be a right of way. And so what we didn't want to get into at civil plans was, you know, back and forth with staff. We think this might be a right of way. We think this might not be a right of way. We might think this is visible.

And so basically to to make sure that we minimize the sort of construction and review costs as much as possible for this project, which has very thin operating margins. Thank you very much. And you answered Vice Mayor's question as well. So, thank you. All right, any additional questions, Council? If not, I will entertain a motion. Mayor, I'd like to move that the Council approve the modifications of the property development standards as presented. I'll second. Any discussion?

All those in favor? I. I. Any opposed? All right. So, moving down to C. Okay, so this presentation is regarding the development agreement for the Lone Tree Ranch project. The purpose of the agreement, one of the major things covered in this agreement is the affordable housing commitment. 100% of the units are to be income restricted rentals. Households earning on average up to 60% AMI and for a minimum of 30 years. The I talked about those incentives that are already that are included in code.

So, when you do an affordable housing project, if you provide a certain percentage of units that are affordable, you can take advantage of these incentives that I've discussed previously, but if you have questions, I I can go over any one of them. Another portion of the development agreement discusses the foots.

Um, there's a request for a 5-foot wide pedestrian easement, as well as the applicant has agreed that while they're out there doing their own grading that they will do some rough grading on the city parcel to help facilitate the development of the foots up along the north edge of the property.

There's some right of way adjustments that need to be made, about a foot of additional right of way along Lone Tree Road, 2 feet along Pinonel Drive, some additional right of way to accommodate a right turn lane that would be coming from Pinonel heading north on Lone Tree. As well as a 25-foot corner cut-off. Another area of the agreement is gates and access control.

That the gates will be designed and constructed such that entering vehicles fully clear the public roadway before stopping and that the gates are operated by an automated access system. That's to ensure that cars don't start piling up in the road. There's also a transit easement. The city may request an easement to accommodate a sheltered bus stop at the location of the existing bus stop.

Part of the part of the unknown of this is that there are future plans to widen Lone Tree, but we're not exactly sure where that is. So, this is a commitment to work with the city to provide additional right of way to accommodate that bus shelter, which may require some additional right of way. Council has options for this development agreement.

You can approve it as presented, approve it with additional, modified, or deleted terms, remand it back to staff for additional negotiations, or deny the development agreement. And I'm available for any questions or to deflect those questions to people who know better than I. Thank you. And I have a question.

And that is in the presentations, I heard I heard it mentioned that the affordability would be an average of 60% and then in the development agreement, I saw that um, the wording was Hold on. Hold on. Total It says household earning on average up to 60% and I'm wondering whether I misheard or if you could explain that. Mayor, Vice Mayor, Council. Sean Krieg, 40 North Central, Phoenix, Arizona.

I may let Will or excuse me, I may let Matt speak a little bit more to this if my answer isn't responsive. But the 60% on average is in the is in the development agreement because there's kind of two prongs that that are used to guide who is able to rent and how much each unit is able to be rented for. Um, each unit is rented to a at a maximum amount based on bedrooms.

But to qualify to live in the development at all, you have to be able to meet a 60% AMI per person in your household threshold at the time that you move in. But that being said, if someone were to get a raise at work after qualifying, we don't want to kick them out, right? So, there may be a little bit of wiggle room in in how much if you were to average all of them. So, there's like that language in there so that we wouldn't be in violation if someone got a raise, but we didn't kick them out.

But there is, like I said, two prongs. One, you have to show that you're earning at or below a certain level to qualify at all. And then two, each unit based on the number of rooms is a a maximum amount of rent. Both of those are based off of the 60% AMI figure. Got it and that makes sense because we've heard from other developments where people have um, difficulty difficulty meeting the income requirements because if they're over even just a little bit, they aren't able to rent that unit.

That absolutely makes sense. And I I don't know if you wanted to get a little bit deeper in the weeds, but I'm at the limit of my knowledge. So, if you have any other questions, mind getting deeper into the weeds about the tax credits and how that plays into what the percentage is. Certainly. Happy to clarify there. Mayor Daggett, Vice Mayor Sweet, Council members, thank you for hearing us today and for the opportunity to present this.

My name is Matt Klein with Lincoln Avenue Communities, 41 Wilshire in Santa Monica, California. Um, so as far as section 42 goes, Mayor Daggett um there are federal restrictions and parameters around how you qualify for tax credits. As we spoke about last time when we talked about this, we're utilizing 4% low-income housing tax credits.

Um, there is a 40% at 60% threshold requirement, so meaning 40% of our project at a minimum has to be at or below 60% AMI in order to qualify for any tax credits at all. However, there's another component called the applicable fraction where it ultimately there's a bunch of math that determines how many tax credits we get. When you have if we were for instance just meeting that minimum threshold, that 40 at 60, um, we would be eligible for 40% of the eligible tax credits effectively.

Since we're proposing 100% affordable, all of everything that falls within our qualified basis is eligible to generate tax credits. And so, under the code though, there is something that and you guys may have seen this previously with other Flagstaff affordable housing projects, is there's a concept called income averaging. And so, under income averaging, you can have a 70% and a 50% AMI effectively and as long as that blends to 60%, you're still within compliance of the code.

And that's something that we'll evaluate down the line. Ultimately, we're trying to, you know, increase the housing stock and the income bands that qualify for this income restricted housing. Um income restricted high-quality housing. But right now, as currently contemplated, this is a 100% at 60% AMI. But happy to provide any additional clarification. Thank you. Council, any questions or comments? All right, I am going to take some public comment.

And Dennis, you had indicated 9D, but um city clerk believes that that it probably falls better under this. So, come on down. All right, thank you, Madam Mayor, Madam Vice Mayor, City Council, staff, good citizens of Flagstaff. I'm Dennis Gibbons, co-founder of Justice News and concerned citizen. I think this is a great idea. I talked a lot of residents over the last year and they main concern is affordable housing. That's all I hear about is affordability.

So, I just want to thank Lincoln Avenue for their efforts to bring 100% affordable housing to our community because police officers need it, firemen, EMTs, who else? Service industry, nurses, teachers, they all need to live. And hopefully Flagstaff residents get this housing and we got to keep the American dream alive for all of us. And let's do that. And you guys have any questions for me? Anthony, Lori, any questions? All right.

And remember, the government of the people, by the people, for the people shall never perish from this earth. Let's go us and thank these developers because they're running on a tight margin and they really are good people. So, and let's also ask them questions and keep it really detailed. All right, thank you. Thank you. All right, I'll entertain a motion. Mayor, I move to read resolution number 2026-12 by title only. I'll second. Any discussion? All those in favor? I. I. Any opposed?

All right, thank you. All right, Mayor. Oh, that's right. A resolution of the Flagstaff City Council authorizing the execution of the Lone Tree Ranch development agreement between Lone Tree Lone Tree Ranch LP and the City of Flagstaff related to the development of approximately 8.51 acres of land located at the northeast corner of Lone Tree Road and Pine Knoll Drive and establishing an effective date. Thank you. And sorry, I always do that to you. All right, I will entertain a motion to adopt.

Mayor, I move that we adopt ordinance I'll second. the resolution. I'm sorry. Correct. Correct, the resolution. Resolution. And a second? I'll second. Any discussion? All those in favor? I. I. I. Any opposed? All right, thank you. Moving down to D, consideration and adoption of ordinance number 2026-05. I have my old presentation. If you have any questions or concerns, if you have any questions, otherwise I've nothing special for you. It was pretty riveting. Did you all want to see it again?

And I mean that. All right, if there are no questions, there's no public comment, then I will entertain a motion to read the ordinance. Mayor, I move to read ordinance number 2026-05 by title only for the final time. I'll second. Any discussion? All those in favor? I. I. Any opposed? Stacy.

An ordinance of the City Council of the City of Flagstaff amending the Flagstaff zoning map to rezone approximately 8.1 8.51 acres of real property generally located at the northeast corner of Lone Tree Road and Pine Knoll Drive, APNs 104-14-003G, 104-14-003H, and 104-14-003J from the suburban SC and high-density residential HR zones with the resource protection overlay RPO to high-density residential HR zone with the resource pro protection overlay RPO with conditions providing for severability, authority for clerical corrections, and establishing an effective date.

Thank you. And a motion to adopt? Mayor, I move to adopt ordinance number 2026-05. I'll second. Any discussion? All those in favor? I. I. Any opposed? All right, thank you. Moving down to E, consideration and adoption of resolution number 2026-14 and ordinance number 2026-08. Hello, Mayor, Vice Mayor, City Council members. Uh Rick Tadder, Management Services Director.

Uh item 9E is a resolution and ordinance uh for your consideration related to landfill fees to address a recent Arizona Department of Environmental Quality or ADEQ uh change to their their rate. Uh last December, ADEQ increased their fee for landfill disposal from 25 cents to 58 cents. When we last approved the solid waste rates, council had approved a $43 per ton rate for the landfill solid waste fee.

We are not looking to change that rate in this conversation, just corrections to uh the ADEQ portion. In city code, when we did the last adoption adoption, we mistakenly combined all the fees and charges into one line in the city code uh including the city fee, the ADEQ fee, and the environmental maintenance facility fee uh into one line versus showing them separately uh in city code, which we probably should have at the time.

Uh to note, when a customer receives a landfill ticket uh for dumping at our landfill, the ticket clearly shows the landfill fee, the ADEQ fee, and the uh environmental management maintenance facility fee separately on their bill. So, it was intentionally to charge separately for those uh fees on each bill. Uh so, we felt it was best to make this update to code before we actually change that in our system to make sure we're still aligned with what our intentions were.

This resolution ordinance will provide clarity and separate the components of the fee and charges uh and will allow us to be adaptable in future when ADEQ does potentially change charges in the future again. Uh for this, I appreciate uh Sam Beckett for bringing this to our attention uh from solid waste, as well as Ann Ywendol uh to help us develop a way to get this move forward to correct uh our city code. And with that, I'm here for any questions. Thank you. Council member Spence.

Thank you, Mayor. And uh [clears throat] Mr. Tadder, I appreciate that you're not in this presentation uh adjusting the $43 fee, but I'm wondering in the [clears throat] context of uh our landfill and um keeping our budget in balance, how close is this 43,000 $43 per ton city fee? How close is that to um matching the budget demands that um our landfill has? Are you going to come back to us later with any discussions on the $43 fee as opposed to this 33 cent fee? 33 cent change.

Um Council member Spence, uh we're not at that detail for today. Uh we are going to start the process for a solid waste rate study. And in that, we'll we'll show you kind of how the current fee is collecting for our landfill operations and maybe provide some adjustment for that at that time. Uh that'll be later this calendar year. Thank you. I look forward to that. As I and I'll just mention in passing, I am a um regular patron of the of the landfill. It's a fun place to visit.

Any additional questions? All right, I will entertain a motion to read the resolution by title only. So moved. Sorry. I'll second. Any discussion? All those in favor? I. I. Any opposed? City clerk. The resolution of the Flagstaff City Council declaring as a public record that certain document filed with the city clerk and entitled 2026 Landfill Fees Corrections and Updates. And a I'm sorry. Wait a minute. Okay, and then and then a motion to read ordinance 2026-08 by title only. So moved.

I'll second. Any discussion? All those in favor? I. I. I. Any opposed? City Clerk? An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code title 7 health and sanitation section 7-04-001-0010 fees subsection H landfill fees providing for penalties repeal of conflicting ordinances severability authority for clerical corrections and establishing an effective date. Thanks Rick. All right, we are moving down to discussion items emergency management briefing.

This is regarding the APS power shut offs. All right, mayor vice mayor council members Daniel Kelly emergency management program manager. Um we are excited to be here in front of you tonight. Uh we're going to present the 2026 APS public safety power shut off also known as a PSPS and the impact it has on the city. Um you're going to see rather comprehensive briefing for you tonight. As you can see, we have quite a few briefers that are going to be up here in front of you.

I hope you see the coordination aspect that has happened behind the scenes. Um we've been working with APS the task force and uh we think that we are ready. So, with that being said, I'll lay out the structure. So, the public safety power shut off task force uh internal partners you'll see on the left you have emergency management, water services, fire PD, public works, pros, IT, sustainability, economic vitality, and communication and civic engagement.

All those divisions are going to come up here tonight and talk about their operational area and how it responds. Uh city EM is the chair of this task force through the city, but I want to call out our partners APS and county emergency management who's also in attendance tonight um cuz they are uh highly important to the aspect of this. The communication flow that will come from the task force and from our external partners uh up to the senior elected is crucial.

All right, with that being said, I'll let APS get into their program. All right, good afternoon. I am Brian Kelly. I'm the supervisor of the wildfire mitigation team. Um I'm a field guy. I oversee our field operations. So, my team tracks, monitors, responds to to wildfires and we're a support unit to PSPS, but I'm uh certainly able to give you guys a briefing this this evening. And before I jump into it, just want to run through some stats that our meteorologist pulled today.

Uh this is the 16th driest winter on record since 1892. Uh we've only had 19 in of snow. Average is 90. It's the second warmest winter on record. Phoenix saw the warmest and we're currently seeing unprecedented heat 20 to 30° above average for the Flagstaff area. These are our temperatures that we would see in June. So, setting the stage here of the why of what we do. Uh APS we are the largest public utility here in Arizona. We serve the most customers electric service.

It's a pleasure and an honor to serve customers. Um we have over 1.4 million meters and 19% of our system is in what we consider high risk areas. Flagstaff is one of those high risk areas. Um so, I'm not going to get into the specifics about our utility. I think um you guys are probably familiar with that piece of it. Um but I do really want to cover all the work that we do ahead of fire season and even during what we would consider fire season to prevent or mitigate the potential of fire.

And that really PSPS is all the way on the bottom right and a tool of last resort for us. Um we're not looking at it as kind of the I guess the silver bullet for lack of other words. It's really when all of our other mitigation measures would not be effective and it's really intended to pro- protect communities. So, it really starts for us with veg management, robust vegetation management.

To put some numbers to this, defensible space around poles, we cleared almost 70,000 poles across our system. That is pole brushing like a homeowner would clear around their homes for firewise, we're doing it around our home. Hazard trees, we removed over 2,000 hazard trees last year. Um that's maintaining 38,000 mi of power line. Uh grid hardening, we are a steel pole company. You will see that as our standard.

If we can't put steel, we have to have wood for climbability and access, it will be wrapped with a protective mesh to protect that pole. Asset inspections, our crews just wrapped up in the Flagstaff area walking down every foot of power line and ensuring that coming out of the light winter we had, we didn't have anything broken. Uh talking to the guys, they found some split cross arms and and floaters, but nothing of significance that um really would have caused an issue.

So, all of that has been fixed. Monitoring and awareness, we have a team of meteorologists. In fact, I quoted them earlier. Uh we have cameras and weather stations. In fact, we have more weather station data at a granular level than the national weather service over 200 weather stations across our system as well as artificial intelligence smoke detection cameras. I just got an alert from Whitman. Uh it looks like a a structure fire down there that we've alerted um firefighting resources to.

And then lastly is operational mitigations and I look at that as the pillar where we've done all the work ahead of time. We've trimmed the trees, we've installed steel poles, we've inspected our equipment, and now we're in fire season. How are we adjusting our system? Uh these are things like adjusting the settings into what's called non-reclose. Um so, disabling a setting on our system that under normal conditions would re-energize the lines.

What may have been a flicker of the lights under normal conditions is now an extended outage until we patrol and ensure that there's not an issue with our system. Red flag warnings, we adjust the type and location of the work that we do. So, our crews um on red flag days will shut down non-critical work. And then lastly is public safety power shut off and I think that's the main topic for today.

I'd love to talk through those other five pillars because I think there's a lot of good work taking place there uh year round, but for today we'll focus on PSPS public safety power shut off. It's a tool that we stood up in 2024. Uh really it comes down to when weather conditions are so extreme, we will not take the risk of causing a catastrophic fire. We will proactively de-energize power lines ahead of extreme weather.

These are planned forecastable events that our meteorologist utilize advanced modeling to look um days in advance and notify customers days in advance. Uh we forecast 24/7 and feel confident that about 4 days out we would start seeing weather conditions that are conducive um to a PSPS event. And it really breaks down to extreme wind and dry conditions or low relative humidity values. There is a fuels component.

So, you know, the fuels on the ground, the the the pine needles, the brush, the um you know, the woody debris that's on the forest floor. We capture that fuels data and it does plug into our models. So, there's three main indicators that that kind of come into the scoring for a PSPS. When we look back at historic data, uh we anticipate anywhere from zero events in a year to one at the most. These are targeted at the most extreme weather conditions that we would not typically see year over year.

Um on average outages we anticipate would last about 20 hours in duration. That is riding through the extreme weather event and then patrolling in the daylight. So, if we can do that in the evening, we will. Otherwise, we're going to wait through the night. We want to ensure that our crews are able to patrol lines to the to the proper extent and ensure that there's nothing wrong with our equipment before re-energizing. So, that could last overnight into the early morning hours.

We will utilize all available assets whether that's helicopters, drones, UTVs, and even walking out lines. And we've already built out our patrol plans so that when a line is de-energized, we've switched it in a way that when we go to re-energize, we're picking up load as we go as we patrol. On the notification side, again, we would anticipate that we could start notifying customers in the affected areas about 4 days in advance. That's ideal state. We know weather, we know forecast.

Um that could be um compressed to a two or a three day time frame. It will not be the day of though. Um we do not see these as um kind of those one-off events associated with monsoon thunderstorms where you get a lot of heavy wind coming out of it. These are large scale events um coming through a large region that would affect and cause a PSPS. And so, we would see them several days in advance.

And communication, I know Janet can speak more on this, but it would be through a multitude of of facets from text messages to emails to phone calls. Of course, standing up an incident management organization, working very very closely with this group of fine folks behind me to ensure that customers and and stakeholders have proper time to do what they need to do.

So, I do want to touch a bit on this piece, um kind of diving into the weeds of how we got here with certain feeders before I pull up the map. Um we utilize a very um complex risk analysis system. Um it actually is hosted on supercomputers in Spain that we run models on um to identify those areas of highest risk. You all are familiar with the Flagstaff area. It's an island in the world's largest continuous stand of Ponderosa pine. We wear that badge proudly here in Flagstaff, I feel.

So, um starting at the feeder level, so the entire line is classified as high risk. From there, we work down based on mitigating factors for a large fire. So, think of areas where it's urbanized, where there's not that wildland-urban-interface, where houses are in direct um you know, relation to fuels and vegetated areas.

Um so, we start at the feeder and if possible, we kind of break it down and exclude areas from PSPs as we can and where it makes sense based on the fuels, weather conditions, topography that we would typically see there. Other aspects that come into it are, you know, where are the existing switches and isolation points.

So, if we have a very long line, are there places where it makes sense based on current construction of the line that we can isolate and uh de-energize to keep certain customers on. Essentially, the system was built 100 years ago, not designed for PSPs, so we're trying to update as we go and install new switches, new devices um to really limit the area and extent uh impacted. There is a potential that underground lines could be fed via overhead.

Um so, there's some communities that have underground infrastructure in their community. It was a planned development. It was great. We put the lines underground. However, the feed for those communities does come through forested areas, and so they may be impacted by a PSPs. Um it's not ideal. We don't want to enact a PSPs, um but we feel it would be the safest tool to use in those extreme weather events. Um I'm going to jump to kind of the aerial map. Um this is the larger Flagstaff region.

Um at the top, you can see Baderville and Fort Valley, and then on the far right, of course, is the Donny Park Town or Town of Winona area. Can you explain what the map is we're looking at? Yep, so this map um the lines, uh kind of the straight lines are our distribution feeders. These are what qualify for PSPs. Then you're going to see a a pink shaded area.

Those are buffers on our meters, and then um each dot, and I think it'll be on the subsequent maps, each dot is an affected meter or a customer. Um so, we've really only highlighted the affected areas in that pink shading. Uh it's a lot, I get it, but again, Flagstaff is an island in a forest, um and there's pretty limited places in Flagstaff where we could comfortably sit through an extreme weather condition without concern of a catastrophic fire happening on the worst day. One more.

Mayor, Vice Mayor, Council, little more explanation on this map. What you're looking at are screenshots from what is going to be our customer-facing map. We are currently in validation. All of our customer data's been fed into it. We've added our distribution lines to it. So, those of us internally who are validating yet that yes, these are the right PSPs areas as expected um because with you know, 1.4 million customer meters and customer information, sometimes it's not all mapped correctly.

So, this is a screenshot from our validation map. When this goes live to the public on April 1st, so that they can type in their address and see if they might fall within a PSPs area, they're not going to see they're going to see the shaded areas. They're not going to see the lines. They're not going to see individual dots except when they pull up their own address.

So, these are screenshots from validation phase of our map, but it's what the customers will see come April 1st when it goes live will be very similar. But, we wanted to be able to show you something, so we went in and grabbed these screenshots. Here's a zoomed-in version of the downtown area and Hospital Hill in the north. Um again, the dots are meters. Shaded area is a buffer around those for affected areas.

Uh again, very difficult here to decipher exactly where the the WUI or the wildland-urban-interface and the urban areas are, and I'm sure as you all travel around Flagstaff, you see intermix or communities directly adjacent to fuels. Again, this is what our model showed as high-risk areas and where we felt comfortable to to draw the line for delineation here. Um kind of the east side of town, um as you're heading down you know, towards towards the east side, uh the mall and such.

Uh north along Fort Valley Road. I guess town proper, Milton. I and uh downtown. This is uh Lake Mary Corridor, um and lastly, West Route 66. Do you have anything to add? Not to the maps. Okay. So, I'm just going to add thank you again for letting us be part of this presentation, and we want to give an amazing shout-out to the staff here at the city, starting with Stacy and Daniel and the emergency management team, because they took this is this is a change.

This is we added we about doubled the amount of PSPs feeders this year based on our risk analysis and the change from this year to last year. So, this this is big for the city of Flagstaff, and we recognize that. And as as um Brian said, we don't want to call one of these, but we want to have it in our toolbox if the weather conditions ever look so extreme that we want to do our part to help keep the community safe. So, that's why this program looks the way it does this year.

And when we came to Daniel and Stacy and said, this is where we're at this year, they didn't blink an eye. They pulled together this amazing team sitting behind us, and we want to work we want to continue to work in partnership with them, county emergency management, Red Cross, who you recognized earlier. They're a big part of this, also. We're going to work in conjunction and collaboration with all of those if we ever do get into the unfortunate circumstance of having to call a PSPs.

I I have a quick question to make sure make sure I understand. Some areas wouldn't be affected because they don't have a feeder line that is affected. Is that correct? Yep, correct. And and or we were able to isolate and switch out. There are not many feeders in the Flagstaff area if any, that are not PSPs feeders. All of them are because we sit in the largest contiguous pine forest, you know, Ponderosa pine forest in the country.

So, we've got concerns across the city, but there are certain areas that are very high concern, and where we've been able to isolate um and pull customers, you know, keep them from having to go out, we've done that. But, as Brian said, our system was designed 100 years ago. Our system was designed as the city grew. So, the city might have grown downtown, and then the same line that feeds downtown feeds feeds Mars Hill. Mars Hill is an area we are highly concerned about.

We do not want something to start up there, but we can't necessarily isolate everybody the way the system has grown. So, we've isolated where we can, and it it's the same story for every single line that goes through the city of Flagstaff. Did that answer your question, Mayor? Any other questions? Questions Council? We may have some at the end. Absolutely, and I would just wrap up echoing what Janet said.

The amount of work this team has done behind me is tremendous, and I've sat in with a lot of emergency management groups across the state. They took it as a challenge, but one that they were welcoming and wanted to um you know, build this this planning team to come together and really address it. And the amount of work they've done, I know Janet said it, but it's it's tremendous, so they deserve a lot of credit. Thank you all. Thank you. All right. So, uh first, thank you for the kind words.

It's uh uh APS and uh EM we have been exchanging information um until today. Uh Ryan and myself are talking, so it's uh we're providing the information to them, and they're trying to do their best to try and um limit the amount of impact. So, I'll give them credit. All right. Preparedness campaign, uh emergency management is cuz the impact is heavier this year. We are developing a emergency preparedness uh campaign for around a PSPs, but we're not going to label our campaign a PSPs.

We're just labeling it power outage cuz just in general, right? Cuz we want everybody to be prepared for not just the wildfire PSPs, but just a power outage in general. So, we're going to we're scheduled right now to launch that campaign May 1st. It's going to come in many different facets. It's social media and we're going to work on some videos and so we have some flyers coming out as well.

The themes we're going to revolve around backup power safety, refrigeration, the safe practices, and food and water storage. The task force which you're going to hear from today analyzed these impacts, talked about it, and coordinated the interdepartmental response to these mitigation actions, continuity plans. The city's actually under every division is rewriting their continuity plans right now as we speak. It's a project that EM is spearheading.

Our contractor set to send out the drafts here sometime this month very soon. And so therefore they can reflect back on those continuity plans as we go through a PSPs. Great work has been done by facilities and by water services to focus on generator use and fuel prioritization. So, fantastic work you'll hear from them later on. So, in response to a PSPs event, the how it works is notification. APS will notify city EM and county EM policy as at time.

I will then push the rave notification to the task force, the city manager's office, and the elected. That way everybody The great thing about rave, the mercy notification system that the city has, everybody gets hit same exact time. You type out one message, you put in the group, everybody gets it. You'll get it via email, phone phone call, and text. So, there's no missing this notification. So, the initial notification will let you know what's happening.

I'll convene the task force either based on the time frame the next morning, that night, or the evening. It all depends on if it's the four-day or the two-day. EOC activation county EM, they will activate their EOC emergency operations center at a partial level. They'll operate it as the command general staff and then they'll elevate their EOC uh based off the impacts to the city and to the county.

As the impacts are greater, they will ramp up their response as well, which will come in part with a resource request and logistics. Communication flow will go from city EM to county EM and the EOC up to the state. Operational rhythm, you can respect a sit rep from the task force to the city manager's office and elected twice daily. Those can come either written or verbally. It depends on the impacts.

If there's no real impacts, most likely it'll probably just be a written situation report to you guys. Otherwise, you can expect at least one verbal communication to start off. The unified the city and the county which you're going to hear later on, we're going to we have a unified messaging that's going to go out. That's coordinated also with APS, county emergency management EOC, Department of Military Affairs DEMA, and the NGOs Red Cross.

We're all going to be working together and sitting on coordination calls. So, lifeline tracking I know some of this might be something new to you some of you guys. The lifelines, these are FEMA created these about five six years ago. It's a fantastic way of capturing what is necessary for a community to um operate, right? So, there's eight lifelines. Green means good, yellow means there's impacts, and red means bad day. So, hopefully we'll keep those at green and yellow.

And as we work through, we'll get you more comfortable with the lifelines. But some One of the lifelines we're tracking is water production and the storage. Obviously, that's going to be one of the hardest hit infrastructures, which we'll be detailed here shortly. Traffic control, public safety comms, resiliency hubs, resource request with EOC. All the All of those will be captured in the lifelines and the situation reports. And so therefore you guys have a clean idea of the city's response.

[snorts] Community messaging, you're going to hear Discover Flagstaff and Sarah talk about their messaging. It's It's fantastic. We're extremely static about the approach we're taking this year and bringing in Discover Flagstaff cuz they have far greater reach than than we do.

County EM in response to a PSPs will send out a targeted rave emergency notification to the areas to the communities such as Sunnyside that's hit pretty hard this year with the rave notification just to direct them to the APS site for further information. That way they're also getting their hit getting messages from APS, they're getting their emergency notifications from the city and the county as well. It just greatifies the reach.

And then once we after a PSPs the system has been re-energized, we'll go back to normal operation and then we'll convene an after action report within 30 days and that will be made to the city manager's office and elected. All right. Water services. Thank you, Daniel. Mayor, vice mayor, council, Lee Williams water services director. Thanks for listening in today. Um Oh, do you have a question? Council member House. Okay.

Um yeah, as the division that uses three quarters of the city's electricity, we are going to be affected in a big way. And I'm going to give you a quick overview. No panic in the streets. We're good. If it's a 20-hour event, we have plenty of water for people to drink. We have the ability to run our wastewater plants on generators, one of them.

The other one is not affected, so that's in the slides, but things changed in the last couple days and I haven't changed the slide, so I'll get there in just a minute. But rest assured we'll be able to provide water services to people when this goes down. A quick overview is it's going to take 6,000 plus gallons of diesel fuel to keep water services running every 24 hours. It's a huge amount of fuel, but we've talked with Carter.

I need to pick up the conversation again to ensure this, but they can bring a tanker truck up to the city of Flagstaff from Phoenix and we can then disperse it to our different facilities using various vehicles that water services owns and uh Up until we started the discussions with traffic lights and train signals potentially going down, public works was going to be able to help us shuttle some fuel around now and again, too.

So, we're going to have to talk about that a little bit, work out some of the bugs, but still rest assured we will be able to provide water services. We have sufficient storage and generator production capabilities to maintain system integrity for 48 plus hours. So, if these events are only 20 hours long, we have plenty of water in the system. 1.8 days on our peak day. Um And we can extend that out by pumping water into the system with generator power.

Wildcat will be able to continue processing water with generator power. Beyond 48 hours, it's going to get a little tricky. We'll have to figure it out. We'll be able to continue providing services, but we'll have to start making some decisions as to whether we go into some voluntary curtailments, etc. But that'll be discussion further down the road. Next slide. A PSPs will de-energize 70% of Flagstaff's potable water supply.

So, 76% of our water production infrastructure lies on the lovely forest that we're talking about a minute ago. High risk for fire, so those lines will be de-energized. Last year, two years ago, you approved a project for us to add generator power to our Woody Mountain well field. Thank you. That is going to be bringing in approximately 2.5 million gallons per day, which is about a quarter of what the city would use at a peak demand time like this. So, it's not enough.

If we didn't have any storage, we would have some trouble. Like I said, we have a day, 1.8 days in storage. So, that water coming in will extend it out. We also have the ability to run a few other things on generator powers, which extends that window further. This is just a graph showing where most of our water comes from. Woody Mountain wells, local wells, Upper Lake Mary, and Lake Mary wells. These are all sources that will be affected by a PSPs event.

We have very few local wells within city limits that will not be affected. So, when we get the four-day notice, generators will be deployed to that Woody Mountain area, raw water pump station, and other critical other critical places. Water production team has CDL drivers on staff to do this. They have a fuel truck to ship fuel out to these generators to kept them fed.

Like I said, they're going to be going through a lot of fuel every day, so it's going to be a little bit of a running around game and and kind of keeping up with the generators. Raw water pump station takes one generator. Woody Mountain well field will run half of the wells. Like I said, about 2.5 million gallons of water per day. That takes three generators to run those. And Fort Tuthill well was not affected previously. It is now.

We do have a 1 megawatt generator that was permanently put at Shop well over on the other side of town a couple years ago and taken off of its trailer. We are looking into purchasing another semi trailer and being giving us ability to bring that over to Tutu Hill to keep that running as well, which will bring in another approximately 1 million gallons per day.

Um like I said, crews will be crews will be notified, they'll be on standby, we'll go to a 24-hour schedule, um and we'll be ready for producing water, bring it into the city. Um like I said, CDL drivers, public works has a couple CDL drivers that they might be able to loan to us or let us um let us you know kind of utilize to get the fuel moved around. Um water storage will be maximized.

When we get the the alert that this might be happening 4 days out, water production is going to increase their production and they are going to top off all of our production or our storage reservoirs. Um we usually keep them in the summertime about 90% full. We're just going to go as full as we can. If we overflow a reservoir two, we're just going to consider that the cost of doing business just to ensure that we're going into this with the maximum amount of storage that we possibly can.

Um like I said, generators will have to be shuttled around and some of the generators are going to have to go from one place to another. We have these pump stations. If you know Flagstaff is at several different elevations. If you're in the lower elevations, the water just flows to your homes from the plant and from various sources.

If you're in the higher elevations, Cheshire, uh Swiss Manor, a few other places kind of up on hills, we have to boost that water to a reservoir up on a mountain and then it gravity feeds. So, we will be shuttling generators back and forth to pump stations to keep those homes supplied as well. Um with the more extensive outage this year, water services will have to be relying on water storage in the reservoirs to meet demand. Sorry, I missed a D there. The D got really small.

Um not sure what that's from. Um yeah. So, uh same thing, like I said, we're going to maximize storage and we'll do our best and uh rest assured, we will keep the city in water. We'll have water in the hydrants for fire suppression and we will go from there. Uh water reclamation, uh this is the wastewater plants. So, Wildcat Hill has 24 hours of fuel storage on site. That's 4,300 gallons of fuel. That is two generators that will be running to power that plant. It's an end-of-the-line plant.

That one cannot shut down. That one has to continue processing water. Um Carter Reinhardt Oil, like I said, has the ability to bring tandem trucks up from Phoenix with either 3,000 or 6,000 gallons of fuel. Um public works has said it's willing to help and this is the one that I need to scratch from the list. I just heard yesterday or 2 days ago that the Rio de Flag plant will not be affected. Uh this is huge because the Rio de Flag plant does not have backup power at this point.

We're in the midst of a of the design to do that, but we're not quite there yet. So, uh like I said, this will continue to go. Um and I have anything in here to to to to Yes, so we also need to scratch the two bullet points down below. Um so, if the plant continues running, if it has stays energized, the microbes will stay alive and we don't need to worry about there being a disruption to the reclaim system. So, I apologize for not editing that slide before tonight.

All right, and we're on to fire. Do you want to ask any Anybody have any questions before we move on to fire? I think we'll just take all the questions at the end. Sounds good. Here's the chief. Mayor and Council, Mark Gaillard from Fire Department. Um the best news about fire protection has been given to you just now. Water Services is the given us the overview of the capacity uh and what we can expect with respect to um built-in fire and life safety systems in the city.

So, the manual firefighting piece of what we do, water coming out of fire hydrants, um system capacity, uh static pressures, um flows, we should be in business as usual. Um in addition to that, um built-in fire protection also includes fire alarms. Fire alarms could be negatively impacted if they switch to battery power um and that battery power um situations in the commercial structures do have limitations, particularly depending on how uh old the battery is.

It may be perfectly functional, but when we press it into service, it's meant to be a temporary. Um and then we might see similar impacts to residents as well that have interlocked uh smoke detectors on electrical with battery backup. And so, we could see we would anticipate the battery backups would work, uh but we might see increased calls for activation as those batteries begin to expire in the smoke detectors.

Generally, the the best news is built-in fire suppression systems, we should be good to go. Thank you. Good afternoon, Mayor and Council. I'm Colin See with the Flagstaff Police Department. Uh just We typically get notified of any type of emergency like this, a power shutoff, pretty quickly at the Police Department. We are on the county leaf facility, which is actually a Coconino County island.

Uh we have been assured that there is backup power to to run the sheriff's office, the police department, and the jail facility. Uh there is backup contingencies if we do have to divert some of our 911 calls to our DPS partners in other parts of the state, but our 911 lines would be open for community members to contact us. Uh one of the things we just had a recent kind of community tragedy back in February, but one thing we learned is the activation of unified command.

So, that's one of the first things we would do in this type of incident. Imagine if we're having a power shutoff, there's some type of major incident that happened before that. So, we'd activate a lot of the public safety leaders you see here today, but then some of our local regional law enforcement partners to join a unified command to make decisions together.

The first thing we do with our staffing is to make sure that our emergency staffing levels are there in our dispatch center and for patrol to provide our emergency services to the community, but then we'd also have contingencies for extra patrols in the community if we do have to evacuate neighborhoods for whatever the emergency is or put people on notification to evacuate, uh we would need extra patrol patrols to provide security for those neighborhoods.

So, we could activate internal FPD employees or we would also have contingencies to activate as many police officers that we'd need to keep our communities and neighborhoods safe to prevent from other type of crimes that we've seen from other evacuations in the community. Um most likely we would make a mutual aid request to other agencies if we've seen in other regional emergencies uh just to keep community safety.

And then we'd also add our public information officer to the emergency operations center uh just to maintain that consistent messaging throughout the community. Good afternoon, Mayor, Vice Mayor, City Council. Uh I'm Joe Runyan, I'm the facilities superintendent for the city. I oversee 90 plus of our buildings and I champion several of them and by that I mean to make sure they stay up and running, City Hall being one of them. Our public works campus being another one of them.

I also oversee the courthouse and our USGS properties. Uh our primary look with this deal that's going on is our what what kind of a backup do we have. So, we generally run our generator, we have a big generator at our campus at fleet that'll run the fuel islands and fleet. It'll run for Usually, we're set up to run about 24 hours, but have fuel backup to run lot further than that depending on the demands of water services.

Our main building, the administrative building, is also has a smaller generator, both of which are prepared to run anywhere from 24 to 48 hours. Uh City Hall is in a similar situation. They also have a uh quarterly preventive maintenance that goes on. We contract with Empire to make sure that all our generators stay on a in orderly fashion and running correctly. Um we should be good to go on the 20-hour event.

Uh if that exceeds 48 hours, we'll have to simply just engage the fuel resource and prioritize accordingly, knowing that our primary will be City Hall and that fleet island to make sure the rest of the city can function. That's it. Thank you. Good evening, Mayor and Council. [clears throat] Greg Crea, Streets Manager. Um after evaluating the map that we we got recently, it looks like approximately um 20 of our 46 traffic signals will probably be affected by this shutdown.

Uh we do have uh battery backup on most of these intersections with about 5 to 8 hours of run time. Um we also do have an option on about five of these intersections to plug in a portable generator that would just take us um re-upping the fuel every every so often. We currently have about six of those generators and we probably dispatch them to the um the intersections that are currently out of power at the time.

We also do have uh 30 temporary stop signs, which kind of sounds like a lot, but it's really only enough to do maybe four to seven intersections. Um the same time, ADOT 29 traffic signals, they currently have battery backup installed on all of them, which would do the uh same 5 to 8 hours of backup power if if power shut off. Uh they do not use stop signs for liability reasons. And And we get to BNSF, Um you know, five crossings that we have.

It looks like from the shutdown we'd probably lose Fanning and maybe Steve's. It's kind of up in the air at this point. They do all have battery backup installed and the option for temporary generator input, but they do not have generators dedicated to those right now. Issue with BNSF is those gates are, you know, held up by power. So, if they do run out of power, those gates will come down automatically for safety purposes.

So, I think the biggest takeaway on the streets end is that anything past 8 hours we would probably looking at traffic backs up in backups in multiple multiple areas, you know, in the city. So, that's what we'd be addressing. Good afternoon, Mayor, Vice Mayor, Council. Amy Hegan with In Pros.

Certainly not as impactful as some of the previous slides with our water services and public works and fire divisions, but the parks, athletic fields, irrigation and cemetery operations and scheduled services, they're all manageable within that 20 to 24-hour window that we've been talking about. There are large impacts though if we had something significant and traumatic happen to our community with our teams estimated at roughly about 5 days or 124 120 hours, we would experience some turf loss.

Say if we weren't able to water them for whatever reason. So, impacts to our community with that. Our recreation centers, they're definitely warming and cooling centers and in a way considered resilient centers. None of them have backup power today. So, some some items to just note, the ice rink, it's a sheet of ice. It would definitely melt by hour 24. So, all of those inches of ice would melt and that would create some operational and financial impacts for the city.

The pool we've discussed internally that can be managed by hand with chemicals within a 24-hour event. So, not as frightening as a sheet of ice. The congregate meal service would probably not occur during a power outage like this. So, impacting our vulnerable community members cuz that kitchen would not be operational at our recreation center. And then just lastly, gymnasiums are called upon for a resource by Red Cross in an event.

We do have gymnasiums at the Flagstaff Aquaplex as well as Hal Jensen Recreation Center. And obviously with our FUSD and our partners with the school district. So, without power, we wouldn't be able to offer those gymnasiums as a resource with our partner with the Red Cross. And special events, those can be managed via generator or cancellation. So, our team's not concerned about that at all. IT.

Well, we all know that water and public safety is important, but nothing's more important than being able to post to Instagram when you need to. So, mine's the most important slide here. Really from a internet connectivity perspective and communications perspective we have backup generation at City Hall and Leaf. They both have dedicated internet access at each of those facilities.

So, assuming our partners that we partner with for that internet connectivity don't go down we should be able to have internet access at those facilities. We also have Starlink on this building and we have a mobile Starlink capability to provide internet access at another location should we need it. From a public safety perspective, you heard a little bit from our public safety partners, but they also rely on the Verizon network in order to do communications. So, those should stay online.

One of the main towers is up on the mountain and there is backup generation up there. Most of our other facilities probably will go offline from an internet connectivity perspective. We're still kind of doing the analysis on which ones would stay online and which ones would go offline. Um, even if they have backup generation at the facility itself because there's a lot of interconnecting pieces between here and there and if anything along the chain goes down, the whole chain goes down.

So, we have a couple sites that we think will stay online. We're we're still kind of doing the analysis, but there's a few fire stations the court the new courthouse will probably stay online. Lake Mary water plant should be able to stay online. So from an internet connectivity perspective, we have a few sites that we're pretty confident will stay online, but we're still again doing analysis and testing on that. And I think that's pretty much it. So, thank you.

Good afternoon, Mayor, Vice Mayor, Council. I'm Sam Wiley, Resilience Specialist with the Sustainability Office. And I'll be here primarily to talk about our community resilience hubs in the ways that they would activate in a power outage event. So, the Murdoch Center, thankfully, is outside of the map that we've seen from APS and would not lose power during that event that event, but it does not have backup power.

So, it's important to still consider how it can it can be a resilience hub in other power outage events in the future. The sustainability team and myself continue to seek funding opportunities for backup power systems and for other core services at the resilience hubs. Without some of the core services like like cooling and air purification, the Murdoch Center can primarily operate as a resource and referral space, a gathering space and a space to share information.

But with some core facility upgrades like like a cooling system or air filtration, they'll be able to stand as a much stronger resource to the community. In addition to seeking support for further upgrades at the resilience hubs, sustainability will coordinate information to be shared at those hubs coordinate with the messaging from public affairs and also work with other volunteer groups as needed for any emergency response. And I'll pass it off to Sarah. All right.

So, public affairs role during a PSPS event would of course be focused on sharing information with the community and make sure everyone's aware of what's going on. And our plan would be twofold. The first would be to really focus on amplifying messaging that's coming directly from our APS partners.

They would be providing the information on the purpose of a PSPS, the scope, you know, who is impacted and then also the anticipated duration of the event and when we can expect things to return to normal. So, we will share that information from APS. And then our second focus would be letting the community know about any impacts that we're experiencing to city operations. And here we'll have to stay flexible.

This will largely be determined by the duration of the event as others have mentioned, but key impacts could include water as Lee covered. Um And then any impacts to intersections and rail crossings. We also want to continue messaging about our continued ability to fight fire during a PSPS event. Letting the community know about that. And then also messaging the availability of resilience hubs or other facilities that folks can go in case they need some assistance.

And then also amplifying visitor focus focus messaging which believe Discover Flagstaff is going to touch on. Thanks Sarah. Good afternoon, Mayor, Vice Mayor and Council. Lori Pappas, Marketing and Media Relations with Discover Flagstaff. We are going to be connected with the public affairs office when we push out our messaging. We will also have a very close ear on sentiment relative to our leadership, relative to what our businesses are feeling, our local community is feeling and are saying.

Um So, that that will be a little bit of a nuance from the public affairs side. The platforms that we'll use are platforms that you're very familiar with, our owned, earned and paid media. So, think of the likes of our website, very similar to how we push out messaging relative to be fire aware and when we're in restrictions. Our website is cued up and ready to go to put an alert banner on and so forth. Organic social media media, super easy, it's what we what we live by.

And we'll communicate through our database reaching tourism related businesses, restaurants and bars and attractions as well. So, that is one track. Um And in regard to some paid media in which we're certainly capable of doing, but it it wouldn't make sense. It's not possible to activate something like that within a 20-hour window. But extended, we're a well-oiled machine and ready to carry that forward. The second track is we are open for business, but there's some stress on the city.

So, again leaning in, understanding sentiment not only from our leadership, but also our our community, whether it's businesses and or locals. Very similar to what I had mentioned for track one. The differences is this track two will have a ripple effect um, as far as expanding our audience, and we'll roll in metro Phoenix, as well. All right. Daniel questions?

Mayor, Vice Mayor, Council members, I I hope you guys were able to uh we were able to demonstrate today the coordination that has happened and it is ongoing. Um, this isn't coordination doesn't stop now. We're just uh continuing the talks. Um, but that is our presentation for tonight and we're open for questions. Thank you. Council member House. Thank you, Mayor. Thank you all, everyone who uh presented tonight.

This was very informative and it's it's very clear all of the collaboration that's gone into this work, so very much appreciated. Um, a couple of questions for you that came up during the presentation. Um, I know you shared um Daniel, I believe it was you that was sharing the section on the power outage preparedness campaign that was scheduled to launch around May 1st.

Has there been any consideration of pushing up that timeline just based on the unusual seasonality that we've been seeing and the possibility of kind of an elevated um spring or summer likelihood of fire. Council member House, uh thank you for that question. Excellent question. And uh yes, we are definitely thinking about that. We just had our fire coordinators meeting yesterday. Uh kind of got the outlook.

It's kind of shaping up to be kind of a busy year, uh which is not surprising, but we we are I Yes, we will launch that earlier. Uh we already have one campaign that has been sent to um Sarah's office and they're kind of looking it over. So, as soon as they give the green light, we'll go ahead and push that out now and start uh ramping up the campaignness uh campaign. So, thank you for that. Thank you. Um, next question was just in terms of the resilience hubs as one of the lifelines.

So, I know you've still been trying to do work with those despite the cancellation of the funding behind those. I'm wondering what we're considering in terms of all three locations. Um any supports that are being kind of ramped up for those or just considered for those as um potential uh essentially being able to serve in that role as a resilience hub despite the the lack of funding. What does that look like?

Yeah, so thank you for the question and I do continue to maintain a a working collaboration with all three resilience hub spaces in spite of the fact that the the grant uh from the EPA that funded some of that work was terminated.

Um I focus on the Murdoch center here because that is a city-owned facility that we have great pathway towards some some more significant infrastructure upgrades within, um, but I continue to work with the other hubs to identify outside funding sources um that can uplift their ability to to function as a resilience hub in these ways, as well. Thank you very much. Um, and I apologize.

I have questions kind of crossing over a lot of different people's things, but um the next question for me was just in terms of I I guess the parks recreation um and the consideration of events management and I think it kind of crosses over with um Discover Flagstaff. Just through this whole conversation, it sounded like this is particularly um risk for the community in terms of catastrophic events.

So, I'm just wondering like for me, there just feels like there's a little bit of a gap between the idea of a catastrophic event and continuing to market for like we're here or, you know, stay in play, anything like that in the midst of that. Um, and just the the idea of events in these centers. So, I'm just wondering what kind of um what the thinking is around like the likelihood of events continuing or continuing to market for um uh community events in light of this sort of catastrophic fire.

Thank you for the question, Council member House. So, it may depend on the the type of event. Um, say if there was a power outage and there was a softball tournament being put on by APS or someone, we may need to cancel some games. Um, so it's it's that we're open, but there's some stress going on. But if it was something more catastrophic, um and we had, say, Joe C.

Montoya um senior community center closed for 5 days and we were unable to do the congregate meal service, that might inquire some different messaging that our team would be responsible for. Um, you know, the majority of our special events are put on by others. Um, us as city staff are issuing the permit or the uh agreement to utilize city property for that. So, if a event producer wanted to cancel their event, that would be their decision and not the city's.

Um Say for say maybe there was a 5K race that was to occur and traffic signals are now out and maybe it's not one of the locations where we can have stop signs or what have you. There just could be some interesting impacts that way regarding special events. I hope that answered your question. Ditsy, Ms. Pappas came back up, as well. I don't know if you had anything to add. Um, I I think Amy, you did a great job. Um, is there an unanswered question that I can help with? No. Easy.

We work together. [laughter] Thank you both. And then last question was just in terms of um I think maybe towards the APS side of the communications and and rolling out uh messaging to customers. I know there was the discussion very early about messaging out um hopefully like 4 days in advance of an event.

Um And I'm just wondering because I I always think of the multi-family side of things, what that communication would look like to um apartment residents, particularly those that are not on their own APS account.

So, I know I live in a community where it's bulk managed and um so any sort of communication primarily goes to the office team and then it becomes part of their role to kind of try and make sure that the messaging gets out to all residents, but I'm just curious what the thinking was from APS in terms of how to get that message out more broadly to folks that might not have individual accounts, but would still be impacted.

Council member House, that's an excellent question because our internal information, the contact information we have internally is for customers. And so, if in the situation of a multi-family housing unit where it's what we call primary metered, so um we provide power to the housing development, but then they they cover all, you know, that the the tenants don't have individual accounts with us. We don't have that data in our system to do direct contact with them.

That's why we are working so closely with partners such as county emergency management, who will then employ their system and they can employ a system that goes to people who've signed up directly for emergency alerts, but they can also use a their system in such a way that it captures any cell phone within a geographic area. And that allows the message to also get to visitors.

So, that's where we're going to rely working with our partners, um the city of Flagstaff amplifying our message, social media, um uh media outlets. We're going to work with all of those to make sure that we're trying to get to anyone in an area where they could be impacted. Does that answer your question? It does. Thank you. are going to have to rely some on that actual office staff in those in those um those kinds of complexes. Yeah, thank you. Thank you very much.

Um, and I think it's a an important thing to raise not only for, you know, hearing what APS's uh planning is there, but also I know before I left working directly in multi-family, one of the last conversations that we were having was about the importance of getting residents and and everyone within the community signed up for those emergency alerts from the city or the county.

Um, so I think it would be another part of, you know, communication strategy is making sure that there's that additional push to make sure that information is updated. If you're not signed up, get signed up before something happens, um or just make sure that your account is still active. Absolutely. And and you'll see our our um general messaging out to customers in the community is is all going to launch um here at the end of this month, so April 1st.

But to Daniel's earlier point, our message is early messaging is make sure your information is correct in our system if you're a customer. Make sure you're signed up for your county um alert system and we give those we give those links in our messaging. And um if you rely on medical equipment, make sure you're signed up with in our system and within the county system identifying that because there's special kinds of outreach that I know we do with our medical customers.

So, it's it's be prepared and it's be prepared because we might have to call one of these planned proactive power shut-offs to help keep communities safe, but it's be prepared all the time because they might be shorter lived, they might be smaller you know, geographic impact, but a car into a you know, a a transformer box, a winter storm, we can have a power an extended power outage at any time that could come from that are unplanned. So, just always be ready.

Thank you very much and thank you Mary. Council member Matthews. Thank you, Mary. Janet, before you sit down and I after I asked Janet this one question, I'll share my four other questions and that way everybody can decide who's going to come up and answer them. Janet, I just wanted to ask you just to expand just a little bit more. I I know about this, you've talked about it before.

When someone is reliant on um oxygen or uh electricity to pump something to keep their health um at a you know, sustainable level, uh what does that look like if if they report and file that with APS, what happens if there's going to be an extended power outage? So, Council member Matthews, thank you for the question.

What happens when we know that we have a customer, they've registered with us as having a a special need, needing life-saving equipment, the the difference comes on the communication side. We don't rely on a text message or an email. Um we're making we're we're making one-on-one contact with them to give them the information so that they have time to do the preparation they need to.

And that might be making sure they have extra supplies on hand, it might be a plan to go somewhere where they are supported, but it's making sure that we've connected with them and they have the time to make the preparations that they need to. Thank you so much. I appreciate that um expanded explanation. Um so, my other questions and you all can pick what who wants to answer them.

Um with water services, I got a little nervous um just listening to how much reliance we're going to need on public works or somebody with a CDL license and stuff and so, I'm wondering have you gone through a dry run or like you know, you might be thinking we can pull from public works, but then public works might need to pull those resources for another part of that emergency. Um is it have have you walked through a um a scenario to see how it's all going to look?

Uh thank you for the question, Council member Matthews. Uh beyond water services, we have not gone through any kind of a a dry run um even on paper. So, that's a great suggestion. I will work with Scott Overton to see if we can just kind of see how many people we have available during these events and see where we're going to have to have them posted up whether it's at a traffic light or you know, standing security out in the forest where a generator is running or something to that effect.

Thank you. Mhm. Thank you so much. And um on streets, when we were talking about backup batteries on some of the light signals with a 5 to 8-hour life span on a backup battery and on the flip side of that, we could have potentially 20 hours of power shut-off. What is the what is the um plan to recharge those lights or do we go to a manned um signal where we're we've got an officer or an aid out there directing traffic? Yeah, good good Council or good question, Council member.

Um [clears throat] Yeah, once we there there's a few select ones that are on that list that we can continue to fuel up with portable generators, but at that point um we basically rely on state law, which is that any dark signal you have to stop at. So, we would be resorting back to possibly stop signs, possibly officers. Um so, it it it would be potential we we'd have some trouble in front of us. Okay. Thank you.

Um and then lastly, um Sarah, just when fire was talking about um you know, our fire um um detectors in our homes and their battery backup, um I was thinking it might be a good idea to send out a reminder a PSA to have everyone check their uh batteries um just to make sure that that's not when they run out is when we don't have power and then they don't have a backup in case there's a fire. So, just a suggestion. Yeah, thank you, Council member. That's a great idea.

I can also work with Daniel and Ashlyn to make sure that's included in our uh power shut-off campaign as well. Thank you. And just lastly, a comment. Um this is really impressive that the coordination of every department that will be impacted um if and when we do have a short or an extended power outage to know that we've got every department um that's impacted uh coordinating together as one is just really makes me feel um proud of our city and all of our departments and APS as a partner.

So, thank you all so much for the work that you put into this already. I appreciate it. Vice Mayor. Thank you. And I too am very proud um with all of the effort and work that went into this. I think we're taking a much-needed proactive approach and I think the community and and us sitting up here are all very appreciative. I'm wondering almost every presenter mentioned the mentioned the need of a generator.

So, I'm wondering and I don't know who I ask this to, but are there plans to address that, get more generators, get temporary battery packs and and that thing? Council member uh Vice Mayor, thank you for the question. Generator requests, that's going to be prioritized for sure because we're not going to be able to get as many generators, but we will that's when the EOC will come into play.

We'll utilize those mutual aid requests and uh send them up to the uh county and they'll send them up to the state. And hopefully the state will be able to uh help us out but it's guaranteed that we're not going to be able to find as many generators as you've heard tonight that we will need. So, we will prioritize. Um obviously, water services um critical infrastructure will be prioritized first. Uh facilities um the the task force will sit down and prioritize them.

Hopefully that answered your question. That did. I [clears throat] just, you know, top of mind for me when I listened to the presentation, that's what really stood out for me. So, thank you. Council member Ashlyn. Thank you very much. Um this is a very impressive collaboration and I really thank you for all the hard work that goes into this.

It's a hundreds and hundreds of hours behind the scenes uh knocking of heads and thinking through things and discussion and um argument and uh um conclusion. So, uh by the time this gets to us, uh almost everything almost every rock has been overturned and I really appreciate the attention to the detail that that that um requires. You know, I I just wanted to back up a minute and provide a little bit of context here.

Uh I don't feel like it was it was really drawn out enough why we're doing this and what the importance of it is. We've talked about this a couple times in the past as well and I've mentioned it myself.

You know, I was driving through Northern California several summers ago and firsthand saw the devastation that was caused by the PG&E fires uh that included um enormous hundreds of thousands of acres of forest resources across vast vast vast swaths of land and wiped out entire hamlets, villages, and small towns throughout Northern California. So, this is no small thing thing that we're trying to get ahead of here.

Um I I can only begin to imagine being on the back end of this and trying to pick up the pieces from something without having had any sense of preparation ahead of time to point at. Uh that would be really really difficult. Um also, you know, we live in a community that understands the risk of fire.

Uh we're all very well versed in firewise practices and our uh municipality is doing the best it can in this area right now to further educate our town in how to become firewise and and how to how to respect and um uh tolerate the things that are going on. Uh even so, you know, I I I dare say there will be pushback from the public uh especially with proactive shut-offs where people aren't able to connect the dots immediately. I see Janet nodding her head over there.

Um you know, if it's just hot and windy, uh risk can be in the eye of the beholder, right? So, um you know, we still get complaints about controlled burns. [laughter] Even though a vast majority of those in our community tolerate it and understand the need for it. So, I'm just anticipating that kind of tension um especially as these events go from uh few hours to 8 hours to a day to 2 days or uh you know, extended beyond that if necessary.

Um there will be pressure to let off of these measures, especially as they get longer. And I just think it's incumbent upon us on council uh to be willing to communicate solidarity and the need for these sustained measures when when they're necessary. And I would invite this collaborative body and the the EOC to lean on us for messaging as well during those moments. Um I and so, that's kind of a comment. I did just have one small question. I might as well ask it. This one is for CJ.

Uh I'm curious about cybersecurity measures and protocols during events like this. I don't even know if that's worth bringing up, but I don't know what I don't know. So, maybe you can either shut me down or enlighten us. Yeah, [clears throat] from a cybersecurity perspective, I don't think I have any significant concerns, mainly because if everything's offline, nothing can be hacked. So, that's kind of the situation that we would really be in.

Yeah, I wouldn't have assumed that, but it's good to know. Yeah, no. Um uh I don't see any like specific heightened cybersecurity risks in related to an incident like this. All of our standard cybersecurity uh protocols and everything would still be in place. Um just fewer things would be online. So, so the reality is yeah, fewer things would be able to be hacked. Well, thank you, Mayor. Those were my thoughts and uh I appreciate the ability to make them. Thank you. Council member Spence.

Thank you, Mayor. Um I just have a comment [clears throat] and that is uh we all remember the the um COVID outbreak and people being confined to their homes and worrying about toilet paper. And we had runs on our toilet paper suppliers because people they hadn't run out of their last roll of toilet paper, but they wanted to have 10 extra rolls uh in case they were needed. So, [laughter] my my comment is and this is largely for our messaging.

Um I can imagine our gasoline stations, our service stations having a run on people wanting to fill up their uh gasoline or diesel fuel tanks on their personal transportation. Also wanting to get fuel in advance of the actual shutoff if they have a home generator that runs on gasoline.

And the uh the fuel supply trucks coming up from Phoenix to keep the gas stations uh underground tanks uh supplied as well as the hospital uh has big diesel generators that they would want to be sure their fuel tanks are are full. Uh the grocery stores probably all have backup diesel generators and they're going to want to have their diesel tanks filled. So, I I guess in terms of messaging what we need to think about is um how to keep people from panicking in the 2 or 3 days of advance notice.

And once a power outage uh goes into effect the gas stations, I assume, uh people won't be able to get fuel because the gasoline pumps run on electricity. So, I think it's important in our messaging [clears throat] to um try to help people uh avoid panic and avoid uh overstocking uh in personal preparation. I don't know how to address this except we need to think about it. Thank you. Council member Matthews. Thank you, Mayor.

Uh Daniel, I forgot to ask you um are all of us elected officials on the Rave notification? I remember we talked about it a year or so ago, but Council member Matthews, yes. Everybody is. As soon as the new elected body was on board, I got those emails and phone numbers from the city manager's office from uh and you guys are in there. And we will be issuing a test here probably soon.

Um and I will email you before that test goes out so that way you're not in a meeting and all of a sudden everything just lights up on you. [laughter] I appreciate it. Thank you so much. I have a question for Amy. I have a concern about the congregate meal meals um and I'm wondering whether we could stock up on shelf-stable foods or whether there's some kind of backup that we could have so that we didn't have to stop those meals.

And I'm wondering also if the center is um a place where we should have backup um electric generation. Thank you, Mayor, for the question. Go ahead. Get in there, Janet. [laughter] So, I will confirm this, Mayor, but I do believe that last year we were very cognizant of the the Montoya Senior Center and we did do a switch so that they will stay in power. It's a couple of meters lights in Thorpe Park that were impacted, but I believe the Senior Center stays in power. We were able to switch it.

So, I will confirm that. I don't know if that changes the answer to your question, but I just wanted to bring that up before you you answered. Thank you, Janet. Thank you. Appreciate that. Uh I I like the idea, especially cuz the partnership's with the county that we're already collaborating on this topic with anyway.

Um cuz it it's it's important for us to continue that Meals on Wheels service um or figure out a way like we did during the pandemic, Council member Spence, to be able to still hand out uh lunch bag type meals instead of entering the facility if for any reason power was not available. So, I'm happy to work with the county on that and use that brain trust to figure something out. Um I think the larger concern for our pro staff would be if there was an extended period of time.

And so, flipping that switch one day here or there and with some planning in advance, not a big deal. But if we go into an extended period, we'll put different thinking caps on. Thank you. Is there um air conditioning in that facility? There is air conditioning inside the facility. There is not backup power. There's not backup power at any of the four recreation centers. Okay.

And I would I would say that in terms of future planning because um seniors in our community are already used to going there that that might be a facility that we also want to have some of that resilient resilience hub, you know, love there. I feel your same love on that. Thank you. I'm glad that we could feel that. [laughter] All right. Any additional questions or comments? This was excellent.

Like the the it's the the amount of work that went into this is very very apparent and very um appreciated. And I know our community appreciates that all the partners are at the table making sure that um every possible scenario has been thought through. So, thank you. [applause] Thank you. You know I don't let clapping happen in here. All right. So, we're at open call to the public and I don't see any.

So, then we're at informational items, two from Mayor, Council, and staff and future agenda item requests. And I will start with Council member Matthews. I have nothing tonight. Thank you, Mayor. Council member Garcia. Nothing for tonight, Mayor. Thank you. Council member Aslin. Nope. Vice Mayor. I do have a couple of things.

Last night I was honored to attend um an Eagle Scout Court of Honor for two individuals in our city and it was just such a great joy to be there and talk with the families and and talk with the two um one of them was 13 years old. And if you know scouting, you know that that's very young to get an Eagle Scout um badge. So, congratulations to them. Uh Thursday, there is a fundraiser at Rainbow's End. It's for Ballet Folklorico and I'm letting know because I know Council also has given some funds.

Um my boys both went to Pointe de Hojo and I have been very familiar and and part of the ballet for many years. So, um please join me at Rainbow's End. They're doing a performance at 5:15 out in the courtyard. Um so, I look forward to that. And then Saturday, the mayor and I are going to the Arizona Forward Environmental Excellence Awards. Our Downtown Connection Center is up for one of the awards and I I'm very much anticipating um that night. So, thank you. Council member House.

Thank you, Mayor. Just quickly, I wanted to share with the rest of Council that next week I will be in Washington D.C. for the pretty much the full week um for a conference on um visiting Capitol Hill for housing advocacy. So, I'll be there, but I do plan to join the Council meeting virtually. Thank you. Thank you. Council member Swantz. Um nothing this evening. Nothing for me. Uh city manager.

Yeah, Mayor and Council, uh just a reminder that we have a Council retreat on Thursday morning starting at 9:00 a.m. I'll be resending um some materials to you to prepare for that. We start at 9:00 and end at 12:30 and there will be lunch.

Um I also just wanted to give a quick update that our Technology Privacy Task Force met yesterday and um it was the first meeting and they received an overview from our CIO and our IT team and started the discussions on technology needs for the City of Flagstaff. Uh the task force will be meeting monthly um and we look forward to bringing uh recommendations from that group to city management and to City Council. So, and those are I think any updates from And that is it. Thank you. Thank you.

City Attorney, do you have something? Thank you. I appreciated Joanne sending out um a thank you to Kevin for his work as an interim deputy city manager. Um I know he'll be coming back as the deputy city attorney. I wanted to thank Christina Rubalcava publicly for the work she did as the interim deputy city attorney. Did a great job and uh appreciated all that she did filling in there. Thank you. Thank you. All right, we're adjourned.