Cave Creek adopts $650K utility contracts, 25-year water master plan addressing Colorado River cuts

okay calling the meeting to order welcome to the uh regular Town council meeting for the town of Cave Creek Monday November 18th uh 2024 if you'll stand we'll have the pledge i al to of the United States of America and to the repic for it stands one nation under God indivisible with liy and justice for all under the announcement session I just wanted to u to say this uh I'm sad to announce that our town manager Grady Miller had a tragic death in his family so he's taken some time off to be with his loved ones and we're being well served with the deputy Town manager we are a small town organization and we support one another we're all deeply sorry for Grady's loss and our thoughts and prayers are with him and his family through this time of grieving I spoke with Grady uh last night and he's very grateful all for all the expressions of sympathy and condolences that have come in and uh knowing his work ethic I'll we'll probably see him sooner rather than later but for now will you please join me and stand for a moment of silence in memory of Brady's family thank you um any other public announcements from Council for those of you who attended the dark sky event uh recently it was a smash success um if you haven't attended a dark sky event you need to show up next time it was well worth the effort um the the crew is phenomenal and uh the parking lot was absolutely full that's good news thank you others okay call to the public first upep Thomas Maguire some of you may know that this is a swan song for one of our greatest members of the Town Council we've ever had unfortunately Ernie anybody who's been here as long as you have is clearly over the hill I've been here 20 years you've been a a a ceaseless defender of this town uh I've seen tough times we've seen tough times in your is it on do I need to go closer I think it's on do I need to go closer maybe so or talk a little louder or talk a little louder okay my teacher voice yeah okay you you know you've you've really taken very personally the benefit of the town the benefit of the staff and uh you've also been very specific in supporting the Second Amendment and U I just want you to know that I forgive you for all of the times that you voted differently than I did in spite of that Ernie you win a Bitcoin ofuse for for those that may know this is my last official meeting sitting up here as I chose not to run again after 19 half years of service to this community and wow Bitcoin they was like 93,000 bucks today thanks Tom that's a real Bitcoin that's a real Bitcoin and a real Bitcoin ain't worth more than a couple of dollars if it were a virtual Bitcoin I wouldn't be giving it to you if I lose it does it become virtual get a lawyer you're welcome next in line Abraham a Abraham aay 42620 North kava Ranch Road Cave Creek mayor council members thank you I just wanted to talk a minute about the same thing that Dusty roach just spoke about it was the Cave Creek uh Dark Skies event it was really really spectacular and my hope hope is seeing that all these people that showed up it wasn't just a few people from our own town people came from so many places so it seems to me that there is a hunger for people to see things to to be a part of something and I want to thank Bruce Arland for his vision of being able to see something and working so diligently at it to bring this thing together I was just amazed to see how many people actually showed up they lugg their chairs they came and they all sat and the people that were there presenting you know they engag the people so dramatically but you know the question always is why do people do this stuff there's something in them to want to see greater things than it's normally seen so my encouragement to to the town is if we could get behind this next year can you imagine if this thing got biger bigger and bigger and bigger that business owners here restaurants and all these things would have all these people go and bring business to town because this event is bringing so many people I don't know how many spaces are in the parking lot but wow that parking lot was completely completely jammed the area that we were sitting there was really no space to walk around it just shows that the desire that the interest that is out there for something like this so you know I've been searching and this is what I want to leave you guys with these are the words of Psalm number 19 and it says the heavens declare the glory of God and the sky above proclaims his handiwork day to day they pour out speech and night to night they reveal knowledge there is no speech nor are there words nor are their words whose voice is not heard their voices go out throughout all the Earth so when you think about that the Lord is just revealing his glory and I think us the people want to see the glory of these things so my encouragement to the town is if you could get behind this thing it would really be dynamic for the town with all these people that come and visit thank you very kindly Take Care thank you Mr Bay Kathleen B hello mayor vice mayor councel everybody seems I always follow him but that's okay it's a good place to be um I just wanted to say thank you to the task force committee I'm speaking on Morning Star um I thought it was amazing what they did I was able to participate in a couple meetings they were cohesive they took their Mandate of looking for alternative Trails they found some awesome alternative trails that I'm strongly encouraging the town to please look into um that would serve of safety um the land that's already available hooking you into the other Trails of Maricopa County up to Spur cross um I'm I understand that people get lost up there I don't have experience behind me on that but if people are getting lost and a need for water is up there and you're also looking for a waterway that goes up that way because you're dumping water on spur cross the portal Trail at the end of Old Stage if that's an option sounds like a wonderful option I up on Kaba Ranch Road you heard him give the address um the two Parcels that sta gave the D gift to um the Luke's got a letter here he's recommending that the town not build the trail and if it should be built in the future it should be built with the incorporation of direct citizen input because even though the committee might have said unanimous to accept the gift it's not CommunityWide UNM to accept the gift I'm whole hardly against accepting the gift and also the two sta properties at the top that alignment 48th Street alignment there is no egress legal access from steps to properties to that alignment so when I wrote in snor news that it is a trail to Nowhere it truly would be a trail to Nowhere there are deed restrictions up there he doesn't you don't have access to hook up to that driveway up there that accesses two homes up that way so I just wanted to make that known in case it hasn't come out or written somewhere I didn't I didn't I don't get what you get so excuse me but thank you so much for your time and I appreciate it thank you Bruce Arin uh I just wanted to thank the town for uh issuing another permit by the fifth year thank you guys um and for providing the portons and I do believe uh for the event for the dark sky event and for uh doing the one day or one evening Insurance Rider which is important we're looking into doing our own insurance next time round it's rather expensive and we're a small nonprofit but anyway thank you Dusty roads for mentioning that I didn't know that and to Abraham by thank you for or Bay for saying that uh we had it was a grand success the weather cooperated the wind W did not kick up in the canyon so just at the last maybe 15 minutes there was a little bit more wind and we did we had people from all over the metropolit the whole valley people come now the very big radius of people who show up and uh spend money at our restaurants and other retail locations so that's a a big deal it's been that way it's growing and and I just wanted you guys to know thank you um you did get a thousand Community Grant from the town yes thank you process is open again yeah I just found out about that and I'm going to reapply shortly thank you yeah thanks a lot yeah believe me we use that money we use the money sure for sure Tom Bruce how many people you had a lot of volunteers we had about 630 people volunteering oh volunteering we had about 20 volunteers many of which have voluntarily contacted me and said they want to do it again so it's growing and growing and growing in that regard too I hope the volunteers are better quality than the ones you're looking at up here you're welcome to do it anytime Tom thank you thanks guys so you have a question Bruce um you had another question there were two or three restaurants that had ran specials correct well local Johnnies I forgot to mention that local Johnny's did a dark sky meal deal and so they had a lot of uh we we worked it out where if you show the RSVP you get uh you get the deal and so a lot of people showed up and uh it was great they're happy and we're going to try to expand that to other locations too and see if we can do uh I don't know emulate a very minor different Taste of Cave Creek not really but you know add some more thank you thank you Bruce it's a great event Miss Ellie I am melli 5995 East SEO run north I haven't been here in a while it's good to see you all um Ernie I'm gonna miss you been a long road I am here for an exciting thing um I'm doing the Fiesta Bowl Parade again for the town of Cave Creek uh you guys have wholeheartedly supported our entry since I think 2018 except for when we had Co so I'm here to invite you all to come be on a wagon um Wheezy has said that she's going to participate with the rodeo and I have a couple um riding groups so we'll have lots of horses which makes everybody happy so I would love for you guys to come I need to talk to Luke wh you want um because you guys have helped us out with the insurance for the groups I do believe I also have a dance troop and I'm working on a couple other things so we should again have a great um parade entry um one of the cowgirls that was in our group last year was used this year on the promotional material so that made me really happy but if you guys have any ideas or like you what you'd like to see in the parade um just let me know did you have a date on that that is December 28th it starts at 10:00 they are sending me stuff three weeks so I'll have more information just organizational stuff but it's always the same in about a couple weeks so but i' love to have you guys come so I'm trying to get tractors we'll see they should be all decorated for Christmas so it might be hard to get them down there but anyways call me if you have any questions thank Youk you thank you Miss Marin if you do go make sure you dress warm the coldest I've ever been was in the pre-stage for that one year here it was teror mayor that completes the call to public okay uh Town manager report just a reminder that the community Grant applications are open so take another opportunity and uh they will be due December 2nd okay um just a tail on a little that we've got 11 items tonight so we're really going to uh try to uh roll right along otherwise we'll be here till one in the morning um next on the agenda is a Cave Creek uh Rodeo check presentation are you going to describe it Mike would you step up and describe what is going on and yeah that's right mayor Morris uh vice mayor Royer counsel staff my name is Michael Frederickson I am with uh cap Creek Rodeo obviously and I am Vice President we are here tonight to celebrate a project that has been forthcoming for a while and uh with that we'd like toh present a a a check but first of all I would like to mention that um what we are building with the sky boox I have had people contacting me from uh livestock uh our uh speaker uh our announcer at our rodeo and somehow PRCA has even found out about this and what they are saying about Cave Creek and our Skybox is we could become the number one midsize rodeo in the nation so that is going to be our goal and we're going to keep pounding and with this with this uh check tonight we're uh we're well on our way so let's come on it okay I'm gonna ask the fellow who was instrumental in Saving the rodeo Mr Ernie bunch to join me over here thank you sir board member shirt was a seal in the background I think be good now for those that don't know um the rodeo is essentially buying the Skybox we're putting $80,000 that we got for insurance when the old one fell down and uh that check tonight was the first installment it's under construction already and then the rodeo is going to uh or as as they make money from it they're going to pay off essentially a loan that that we are making but it really is a rodeo funded Improvement out there which we will own so I just have the highest regard for the rodeo and what they're doing for the town and the way they're keeping our heritage alive I just want to say congratulations and thank you you're all are doing a fabulous job next we have the consent agenda the approval of the April 3rd 2024 Town Council work session minutes approval of the April 8th 2024 Town Council work session minutes the approval of the May 20th 2024 regular Town council meeting Amendment minutes approval of the June 133 2024 special council meeting minutes approval of the June 17th 2024 regular council meeting minutes approval of the June 19 2024 special Town Council work session minutes approval of the July 15 2024 regular council meeting M minutes approval of the August 19th 2024 audit committee meeting minutes approval of the August 19th 2024 regular council meeting minutes and approval of the August 20th 2024 special uh council meeting minutes I didn't realize we had that many meetings but that's quite quite a list there um is there a motion to approve move to approve the consent agenda second second all those in favor opposed the motion carries 60 and we're on to the general agenda items the council discussion and acceptance of a motorized uh of an easement for a non-motorized Trail let's start over Council discussion and acceptance of a dedication of an easement for a non-motorized trail easement located at a property owned by Morning Star Road Properties Incorporated presented by the development services director thank you mayor members of council I'll keep this brief because this is uh of uh relative recent history uh at the previous Town council meeting a report was presented by the chair and vice chair of the council appointed ad hoc task force this committee worked through the summer to examine the proposed Trail easement and explore alternative Trail routes on October 21st the committee presented its report and findings to the Town Council unanimously recommending that Town Council accept the trail easement Town Council approved and accepted the committee's report at that same meeting and this evening staff is here to present the Town Council and the committee's recommendation to council to consider approving the dedication of the Trail East as depicted in the exhibits before you I'll answer any questions mayor questions seeing none we ready for a motion then I'll I'll do it this is a motion to accept a dedication of an easement for a non-motorized trail easement located at a property owned by Morning Star Road properties second discussion I think there was a lot of patience that went into then uh point out that uh Stacy and Bill both received your bit coins already this this was a miracle the way you brought people together I think the people on the committee uh made it very clear they really do support having Trails they have second thoughts about this this what could happen with this particular Trail so I I think it required a lot of patience and to the whole committee and to the two of you in particular uh we are very grateful and for me with some of the reports getting going from consensus to unanimous was a major hurdle and I appreciate the efforts other council members mayor prior to your vote we do have some public input as well okay uh yes public comment excuse me Stacy Daniel thank you cara Stacy Daniel um resident Cave Creek 41740 North kava Ranch Road mayor vice mayor Council thank you um just have a short statement my husband and I have been full-time residents in Cave Creek for 15 years we along with our neighbors have always been very alert for any signs of potential Road connecting kava Springs development across the creek into the center of town either by way of the private kava Ranch Road or morning Stars private easement for seever several reasons we were initially against the town accepting Mark staff's Trail easement gift however after spending the summer past summer serving on the Morning Star Trail ad hoc task force committee several Revelations made me understand a different point of view I now see the trail easement as a benefit and not a detriment and let me explain briefly there's been a longstanding assumption that a public roadway could be developed along under near the utility line between Freeman's South property boundary and staff's Northern property boundary however utility easement document 312 722 dated September 17th 1981 basically states that cesil V and Betty Su Ramsey granted a 4 foot wide easement two feet on Freeman's property and two feet on staff's property to construct operate and maintain electric lines upon across over and under the surface of the premise Mark st's gift specifically States several times that his gift of a trail easan is solely for um dedicated for non-motorized trail users this easement is a maximum of 10 feet that meanders along but not totally connected to the above mentioned utility easement its location is within the 30 foot Northern property boundary easement which as I understand it is not necessarily a wildlife Corridor and could become something else different in the future if a public roadway were ever imagined that would take up another 60 feet south of the proposed gift and uh that would mean the property owner could conceivably lose up to 90 ft along their Northern boundary this argument is that technically sometime in the future a road could be built but given these facts as they are today the possibility of a Road located on this particular property and accomplishing only half the distance needed an attempt to connect kava Springs development to 52nd Old Stage in my mind is unjustifiable a non-motorized trail easement and an actual non-motorized Trail are two separate issues let me restate the committee's unanimous conclusion presented in October building a trail on staff's proposed easement gift would be a costly expense for an unfulfilled outcome because it's in the wrong location terminating east of the private 48 Street alignment would cause undue hardships for the residents in the immediate vicinity because of trespassers the proposed Northern alternate Trail number one is the key to connecting the town's side uh East Side Trail users to nearly 4,000 Acres of open open space um by accepting staff's proposed gift this Trail easement would solidify a second layer of protection for an East West Wildlife Corridor and preserve open space in our neighborhood thank you thank you and thank you for your service Bill wasur my name is Bill basor I'm living in Cave Creek at 2415 East Rockway Hills Road which is actually in Cave Creek Mr Mayor vice mayor members of the council thank you so much for your service I really do appreciate what you do I just want to add just a little bit that we gained through the experience and that is the importance of the trail and I think actually an interesting thing was that if I were to pick two cultural things that make Cave Creek Cave Creek it is our trail system and open space and the rodeo this is our culture this will be our Legacy long after we're gone if these trails and open space survive well they might think something nice of us so every meeting that we had no matter how contentious it was we all agreed on one thing we are not an opposition to Trails these trails are important Realtors tell us that the magic words are ride right out your back gate onto the trail system we have some real Jewels here we have the Je of the creek spur cross we have 4,000 Acres zone for open space over 30 m of trails we really have a wonderful asset there uh I take that over at dog park any day although some I am a dog owner and my wife may well the dog would certainly disagree with me but uh we have to continue to build on this and I just want to thank you for supporting what we did and the trail system in general thank you Thank you Lisa Greenman hello mayor and councel I'm Lisa Greenman 54 Morning Star Road and I um was a member of the task force and I want to share with you one thing is that we began every meeting by saying that there is nobody in this room that is against Trails so could we please put that to bed there was never anybody that was against trails and Cave Creek on the task force I just want to make that very very clear second I also want to make clear one that it was a privilege to serve on the task force and that we had very good leadership in our two heads and um I want to also note that we did say that we want you to accept the gift and that was an unanimous decision but may I also say it was a unanimous decision that no Trail be built on that easement gift that too was unanimous and we provided amazing Alternatives that solv so many other issues in the town and I really really urge you um to put aside the path of least resistance perhaps and look at what we gave you because I think they're just fantastic Alternatives that open up that all that land that we can't access that's in that little Corridor between kava Springs and what is up on the 48th Street alignment so I just wanted to let you know it was unanimous to accept the gift and it was unanimous to never build a trail on that gift and let it be open space that will be a wonderful gift to this town so thank you thank you mayor that concludes the public comment for this item okay any further discussion from Council uh just a comment that um I appreciate the work of the task force and being very clear in the options recommended for the council to consider uh I agree I think it's a win-win to accept the gift of easement and keep that as open space never to be at risk for variance other changes that could happen in the future thank you so what I'm struggling with is if we're going to recommend alternative one and alternative two uh and I think those are both viable Al Alternatives I don't see the need to do a trail or an easement or accepting the easement it's Superfluous to anything else that we've done now it doesn't hurt anything but what's the purpose most of the land that that trail or that easement is on is down on the wash and you can't build on it anyways so it's going to be open space whether you want it or not so from my perspective got an easement that's not going anywhere so I mean I guess we could do it but it's just Superfluous to to what we're proposing with Alternatives one and two just my thoughts other comments um I'd like to thank the committee and the committee chairs for doing an impossible job to seem like when uh when the committee was formed and that is to come to a consensus unanimous consensus so I think it's the job well done and I think you've done a great service to the town uh just the deliberations no matter how the vote comes out I think the deliberations and what you've done was was fabulous did a great job yeah so we'll have a roll call vote please current council member augeron absent council member Bunch yes to the gift horse council member Driscoll yes council member Maguire absolutely yes council member roads I'm going to be the contrar no vice mayor Roy yes mayor Morris I motion passes five to one and we on to our next um issue which is uh Council discussion approval of resolution number R2 24-15 the resolution of the mayor and Town Council the town of Cave Creek Maricopa County Arizona adopting the 2024 Town core plan up to date presented by the development services director thank you mayor members of council I will try to be brief I just wanted to highlight uh the work that's gone in to get us to this point this evening the 2024 Town Corps Plan before the council this evening is a culmination of many months of work by planning staff and stakeholders including the general public business owners nonprofit groups Town Department staff and the Planning Commission uh work to update the town Corp plan began in the summer of 2023 with a Planning Commission Workshop um which proceeded through staff review where multiple departments were involved to create a comprehensive review and revision to the town's existing Town core plan a staff Redline document was prepared uh as stated through various input from uh staff members such as Jim Ford our utilities director Sean Cruz Weisner Town engineer H Marin and um various building officials so um a staff Redline document was prepared a website link was created to solicit online feedback and public meetings were held to affirm current sections and confirm the need for changes or updates in other sections the Planning Commission met multiple times uh throughout this process of the the public input uh to audit our work uh after public input meetings so I made a note here this process followed very closely the procedure that staff learned and and essentially stole from our general plan consultant that uh went through this uh going through the general plan uh update in 2020 and getting it updated and ratified by the voters in 2021 um this is a specific area plan so this does not require the same level of of scrutiny and ultimately voter ratification uh that the town that the general plan does but nevertheless it's an important plan the Planning Commission recommended approval of the 2024 Town Corps Plan update in December of 2023 upon their recommendation staff then circulated although not necessary to do we we circulated the town Corps plan to referral agencies for their review and comment and place the recommended draft again on the website for review and comment I also uh contacted directly again uh kind of did a refresh of all of our business owners all of our local nonprofit uh groups that um are located within the town Corp to also solicit their feedback and and buy in on the document before you um during that period no additional suggestions were indicated to staff uh the town Corp plan once again is considered a specific area plan which state law does not required to be ratified by by the voters there are a few things that I just wanted to highlight in the document itself um in your agenda on page 81 of 253 um it discuss is parking uh one action that that came up uh was brought to my attention is an action to prepare a long-term Town Corps parking plan that maximizes the use of shared parking facilities I just wanted to note that there is a fairly exhaustive section of parking um in the town core plan uh the other two items that are kind of new uh to this version of the Town core plan are uh Town utilities getting its own section that's on page 83 if you're following along and as well as Town Court fire safety uh once again a lot of input uh from Department stakeholders whereas in previous uh plans and work that I've done for the town um it's a lot of times been driven kind of solely uh by the planning department in a silo this was really a comprehensive look to look at all the Department's needs and how the interaction is um with this plan so fairly proud to say that it's a a comprehensive and exhaustive document for the terms of of what it's meant for which is a planning tool to allow us to proceed with um additional studies research and also let developers know what the expectations are as far as streetscape and uh Landscaping Pathways and all of that in the greater context of the Town core um the last thing I'll I'll highlight for you then I'll stop talking is uh the maps at the end of this document they're much more sophisticated than what we previously had and that was really um you know Kudos really to the Planning Commission to highlight some things that um you don't know unless you unless you know so um there's the land use the the study area map the first map in the document uh highlights current unentitled vacant commercial properties in town so it gives you an idea of where future growth might occur Al albe it it's pretty scarce except for south of town hall here along Cave Creek Road um then there was also a um one of the planning Commissioners uh commissioner Miller uh suggested having kind of a public amenities map that shows where parking is how circulation is um much more than just a a Blackline drawing that actually shows some uh some areas where crosswalks can be found and public parking can be found so um with that I'll be happy to answer any questions um one one last thing we as we look through this document kind of the the outset the staff Redline plan that I discussed earlier um we kind of went through and just deleted everything that we felt we had accomplished and the Planning Commission made it very clear that just because an action within a goal has been accomplished doesn't necessarily mean you throw the goal away you look and see if there are any other actions to approve upon that goal and carry this plan forward for another life cycle of 10 years with that that's my presentation mayor thank you questions from C Luke um were there any major objections to the Draft Town Corps plan by the public and if so how were they addressed nothing nothing major that I could recall um there were a few sections that that just very Loosely or in a nebulous manner kind of promoted creating certain synergies with businesses and areas and there was a um a business owner in attendance that really didn't like government telling them where to locate in relation to other businesses and thought that that was an overreach but it was really just kind of a harmless uh way to to uh develop a you know an idea within a document so that was that was able to be explained and um rationalized um and I assume that you'll be posting this so people will have access to it and'll be able to contact you if they have any questions yes it's been posted for the part of this year um as a draft Yeah the Planning Commission recommended draft which is what you have and there on our website there's uh the ability to go in review the document send an email with any comments or suggestions we've had that uh website active for um want to say end of summer 2023 as this process has gone forward so every update to the plan every every public meeting all of those minutes and everything have kind of been in that in that uh Clearing House of information than guess I'm going to call on Cynthia as I typically do every meeting being a former plan commissioner um what was your experience did you did you have anything in particular that stands out um in retrospect I would say we spend a lot of time on detail uh sometimes down word by word by paragraph by paragraph but tried to emphasize a balance between all types of participants in the town Corps equestrian pedestrian bicycles U motorist parking how all those things come together and can do so safely so there was a lot of discussion about safety in the town Corps and making it um a positive experience for all different users thanks I hope this is the right time to bring it up but and and you can respond to this and other council members uh invite them to respond as the time is appropriate but I think it's important to have a goal to preserve and enhanced views of Hills Mountains from the town core walkways and businesses and I would suggest as an action item that staff will meet with and encourage developers and Builders to encourage planned lot use that maximizes views of the nearby in distance Hills mountains and Maes that's it okay are you are you suggesting that as a as as a yes yeah okay uh when then uh we we have to make that into a motion and uh do we have the ENT is this the entire plan this is a piece of it isn't it this is the entire plan Soup To Nuts May so do you have a suggestion where something like that might go and we get a a motion and then a may vote on that if I may um under the on page nine uh the site design uh where it talks about uh buildings and how they relate to one another and their surroundings uh there is a goal and action plan that says uh protect the core's character through dedicated open space buffers and protected view corridors so that seems to fit along the same way yeah I'd like to State a little bit more strongly but I appreciate what you're saying and I would enter my suggestion as a motion okay so do you have specific language there that you wanted to uh do you is site design under that number one goal is that where you'd put that yes and what would you like that to say okay and the goal would be to preserve and enhance views of the hills and mountains from the town core walking and uh walkways and distances uh excuse me in businesses and the action would be staff will meet with and encourage developers and Builders to encourage planed lot use that maximizes views of nearby and distant Hills mountains and maces does does staff have objection to that no mayor no it f as as um council member driscal stated it's it's in there I think this is a little bit more directive to that to that goal and approach so if you have the language language to the CL campus meeting okay so uh you've made a motion is there a second I will second it um any discussion on the motion any counter views The Voice vote then all those in favor say I I I opposed motion passes 60 so we'll add that and if you'll see the town clerk afterwards I will do so and that over [Laughter] yeah okay um I guess we have public comment on this list anyone else has any uh thing they' like to say no public input for this item mayor okay we're ready for a motion then since you had the first one do you want to make the motion Tom I suppose I can do that okay we're on number two two this this is a motion to approve resolution number r224 D15 adopting the 2024 Town Corps Plan update second second well seconded by by Dusty first I heard him first so um com yeah this is this is a good document and what I like about one of the things I like about it and Luke May appreciate this is it gives you flexibility that you need so instead of getting into the weeds of things it is a general plan and I think it's a good document and thank you so I think it's a good start I mean I thought that I read through the whole thing and I I thought it was well done um I've got a couple couple things that I would like to have the Planning Commission take a look at before we get to the next budget cycle and that would be more specifics on parking uh I would also like to take have them take a look at when we talk about the pathways some kind of lighting for the pathways stumbling around uh in the dark when there's no moon out probably not a good idea so we do need to take a look at some kind of lighting for those Pathways a safety issue and then the third thing we never really talked about I mean we've had a couple you know folks come in and talk to us about the medians but I would like the Planning Commission to come back and give us a recommendation on specifically what we should do with the medians and with the edges of both roadways I mean we had a lot of presentations there's been a lot of talk I'd like to see some action on that just my thoughts other comments uh no I think the document is Cal it's an update from where we were 10 years ago uh and certainly will continue to be uh a living breathing document as things progress others agree I think I'm I'm always happy to see public processes it's very important to include our community in these types of plans and I'm glad you did it that way yeah I'm I'm eager to see it prioritize this the pre because we have some things that are really high on here one of my favorites is traffic calming uh and uh a design for the roadways and the medians and the road edges in a comprehensive manner uh taking count the business nature of the area so um I'm anxious to get started uh there's nothing Financial here so we'll have a voice uh Voice vote on this uh we have a motion and second so all those in favor signifi by saying I I I opposed motion passes 60 Rond number three which is Council consideration of first reading of ordinance number d06 an ordinance of the mayor and town and Council of the town of Cave Creek Mar Copa County Arizona amending town code title Roman number 11 business regulations chapter 111 pedlers solicitors and business licenses and chapter 112 short-term rentals and title Roman numeral 15 land usage chapter 151 building regulations and amending the town of K Greek zoning ordinance supplement two fee schedule presented by the finance direcor welcome thank you good evening mayor council um so for uh this item here related to the user fee study that was presented to Council on September 24th um this is taking some of the fees that were specifically identified in the town code and changing the reference to a fee schedule um that we will be coming back December 2nd um with that is it has gone through the post posting process and uh that is required and so we'll have that um on December 2nd to talk about the fees um and any changes that you may want to have but I think we did a pretty exhaustive um discussion back on September 24th so that's really all that this item is is just trying to just clean up some of those items in the town code questions we did it exhaustively last time I think so there's public comment none for this item mayor okay we're looking for a motion then do I have a motion I'll make it no you want to do go go ahead motion to approve first reading of ordinance 02246 an ordinance of the mayor and Council of the town of Cape Creek Maricopa County Arizona amending town code Title 11 business regulations chapter 111 Peddlers solicitors and business licenses and chapter 112 short-term rentals and title 15 land usage chapter 151 building regulations and amending the town of C Creek zoning ordinance supplement to fee schedule second seconded by Mr Bunch well it's something that you've been shooting for for a long time we're get finally getting there yeah I always liked the financial stuff yeah I know you do you you had the motion I'm only glad that I know my Roman numerals I'm proud of you Ernie you had to saying I'm I'm good okay other other comments okay well this is a voice vote there's nothing Financial so all those in favor say I I I oppos motion carries 60 we've made the change and you're still sitting there so the next must be yours too yes it is Council discussion approval of scho year 2024 budget transfers for fire and emergency medical presented by the finance director um so as we were working on all the audit prep for fiscal year 24 um we did have an additional entry that we identified that ended up impacting um the budget transfers that are needed for fiscal year 24 so there is this one additional item it is related to the remodel um construction project for the fire station um one of the entries that were required to record so um when a construction project happens um either you hold back a retainage amount and not pay that amount to the contractor or sometimes they will offer up Securities in lie of retainage this particular project it was a retainage amount so that amount is actually costs that were incurred as of June 30 just not paid so we H are required to record those expenditures and the liability so that was an additional expenditure that U puts the um fire budget um fire over budget by um the amount that we need is 294,000 and so we're requesting that that be transferred from the general fund contingency which general fund contingency has more than adequate in the fiscal year 24 budget of um just over a million dollars to be able to cover that amount is I understand it this is not an overrun on the project it is it is a financial getting the money in the right ear in the right columns but we're correct other uh questions from Council okay there's public comment on this no input for this item May okay I'll make the motion a motion to approve fiscal year 2024 budget transfers for fire and emergency medical second okay I have no comments C anything straight forward this will be a uh a uh roll call vote uh is yeah roll call vote this financial so yeah council member McGuire yes council member rhs I council member augeron is absent council member Bunch yes council member Driscoll yes vice mayor royet yes mayor Morris I motion carries UH 60 number 5 is Council discussion and approval of resolution number r202 24-16 the resolution of the mayor and Town Council of the town of Cave Creek mopa County Arizona approving revisions to the town's Water Service adjustment policy presented by the finance director thank you again so the current water service adjustment policy that is in place was adopted by Council back in April of 2015 and that policy authorizes onetime adjustments for um any sort of like leaks or or unusual water activity um per customer and there are a lot of long-term residents here if it's like 20 years later and they have another leak and we're telling them sorry you had an adjustment we can't do another one um the current policy what it does when it um The Adjustment removes the impacts of the tiered structure so the more water you use the the higher the rate is that you pay and it basically puts it at that lowest amount um there are a couple of town code sections that are applicable to um keeping systems in good repair and and leaks so these are geared towards um encouraging water conservation um what we're trying to do here is balance a little bit between customer relations and um water water conservation policies so the proposed revision that staff is requesting um is no more than one adjustment per customer account within a 60-month service period instead of just one adjustment forever um that's actually um fairly common in what I was doing when I was trying to find similar policies in other agencies I did see some that were 60 month I saw some that were three years I saw um even one that was two here so if um you wanted to do a shorter time frame but we really wanted to continue with the concerns about water conservation and um being able to have adequate water so we kept that at the 60 months um but we did include in there provision for the town manager to authorize any additional adjustments based on any unusual circumstances so if it was something just really strange that it was like yeah it's four years years and six months and it was this unusual situation Town manager could say you know what I will authorize that um there was a variety of miscellaneous clarifications um in alignment with current practices um that were done within the policy for instance one of the things that we ask for is uh copies of the invoices to show that they had the repairs done to their their system um and we are asking for the uh policy change to be effective with the October 20 2024 service period um I mentioned earlier about the way that the adjustments are calculated so this kind of walks through the rate um for the lowest amount um in this and this is just an example it it's um the rates are different depending upon meter size and which water system they're in and whether it's boosted or not boosted um but in this particular example so um it has from 0 to 10,000 gallons at 325 and then it goes up to 450 and then 575 750 and then 925 from there so based off of this particular um assum set of assumptions if 72318 gallons were used the bill for the water usage portion would be $491 and the adjustment to the lowest tier amount of 325 um would be a the difference between the two of $256 so that's how we calculate what the adjustments are um over the past 12 months um we have done 54 adjustments the total dollar amount of those adjustments is um over 56,000 they have ranged anywhere from $50 to $5,000 the customers um when you look at the count of the customers that's about 1 .2% of approximately 4,500 water accounts and the um adjustments for the dollar amount is less than 1% of the 7.8 million of water usage Revenue so these adjustments are not material by any any means that have been done um as far as the impacts of changing the policy um we really don't expect that it's going to have a significant impact on the number or amount of adjustments made um it's pretty rare um but there have been occasions where we have felt like we think that an adjustment would be warranted um we do believe that this would help support positive customer relations and as a recent example of um someone with uh who would benefit from what we've put into this policy is someone who's on a fixed income um had a pipe that broke and ended up with a $6,000 bill for just the one month approximately 6,000 when this person's bill is normally around $135 a month and um this person had was already given an adjustment back in 2017 um for a leak issue that was for $250 so this would create um something to be able to benefit this person to be able to help them out because this person is on a on a fixed income and all of a sudden going from $135 to a six almost $6,000 bill is huge um I do have here in the Strategic plan so under fiscal sustainability one of the items that's discussed there is updating Financial policies so um this is one of the policies that we are updating under economic Vitality um part of what I was keying in here on this particular priority for the goal was uh about uh customer focused responsive to support residential business growth la term success um safe and Vibrant Community so this um goes towards the water conservation aspect so we did not feel that making this change was going to um severely impact um the concerns of of water conservation but allow for um some consideration of customer relations so that's what I have are there any questions I'm I'm considering a motion to add something to this I wonder if Sean would you come up here I'd like to uh the thing that we're gonna have the smart meters in and I presume and one of the the reasons for doing that is so that customers can monitor their water use and presumably if something happened they'd be able to catch it before the bill came in yes we are in the middle of updating the Cave Creek water meters uh we'll have to do a separate project to do Desert Hills which will allow us to get uh more real-time user days it still requires some input um by the customers and actually some monitoring by us in the case this one example Sher brought up is that um the way the system works it looks for differences in the system and over a period of time so they might have caught it they might be able to set a parameters that's something we can work with the customers on but it's supp a fairness question um if someone has an egregious leak and they happen to be away for a long weekend you could still lose a considerable amount of water on your property so the thought was that in conjunction with our goals to give more tools to the customer so they can see their usage and and curtail their usage there's also a fairness question I think that's what Sher is trying to bring forward I think it would be good for us to do this amendment the what I was thinking of doing proposing is that for eligibility any recipient must be a participant in any Town conservation leak monitoring program with the idea is is this a voluntary thing where they have to sign up give an email have some kind of contact is is there any um you know and if if they are I mean I'm trying to sell the program I'm trying to sell your leak monitoring and conservation yeah as as we roll the system out um it's called my360 Neptune 360 is our metering system people will be able to create a login account and and tie back to their metered system so it is something that they need to log in and set up and then so there's also training involved with setting up the parameters you know just logging in will give you access to the data set but if you want to do things like set the par that's something we're going to have to work on Outreach for so I guess that could be I'm not sure if requiring that as part of it um that's what I'm asking is does does something like this help sell water conservation and sign up for our system to save water and is is it re I mean uh is this something that that you we want to try and do an outreach program once the program we actually have um first collector site's up in operational we have the second collector site uh is as soon to be operational we are getting the data we're trying to get the the program rolled out in the next couple of months with the setup behind the scenes so that customers can get onto the system so in a few months we'll be ready to implement that um whether we require that as as a requirement for an adjustment I'm not sure how we make that uh because they might have already be on the system they might again they might have been away for a long weekend when a pipe broke well see all they have to do is sign up they don't they don't have to actually monitor it they don't it's it's a it's a no effort way to get more people to sign up for the system if if no one signs up it's not going to work I mean it not going to do any good we're not going to get the benefits that we'd like to see it this it would be one way to to encourage people to sign all they have to do if they want to be eligible for the if something does happen they've got an insurance policy I mean I mean I can see a marketing Advantage for people to sign up hey if you sign up we're going to protect if something does happen so um yeah I I wouldn't have an issue with with that if if it was part of the process of okay and we're also going to require that you set up an account um on the my 360 yeah and get some training so yeah yeah mean how you gonna sell your my 360 we're talking about right now working with the vendor of actually setting it up and then we were going to do some Outreach we're going to work with B but this yeah this something I don't see we're going to have give away pencils and pens and I mean there is a marketing effort here to get people to sign up if they don't sign up it's a wasted investment so well we'll we'll hear what this isn't an ordance you can just put that in the policy I mean right I mean what you're saying is if you want the benefit of having only getting one right off a a lifetime then you need to agree to to to enter this policy just put whatever the mayor just said I don't know I don't understand all the widgets that can go in the policy yes okay that not require you had the smart meter if you didn't have the smart meter I but I said here um that they must be a participant um in any town uh conservation leak Mony if if they're unable to participate then it's a moood point [Music] um you understood a point can you can you put it in the policy what he's saying yeah I think we I would make that number two after between purpose and service area I'd have eligibility it'd be a number there and uh it would be U that would be it the question I ask is is there automatic notification the system is set up that once you input your information you can uh get a text Andor an email out of the system once you set your your parameters which would be we're trying to learn the system oursel could could be monthly usage it could be daily usage you can set your own parameters within that system and get whatever notifications and then you could look at it anytime you so want to so yeah it seems like it's a it' be a good addition I guess add that in and then honestly as we see issues come up in the meters we actually do change them out to the newer meters U both in Cape Creek and in Desert Hills with the meters failed we change out to the newer technology and we're looking to get a collector site out in Desert Hill so we hope uh later this year um this fisal year we'll actually have a collector site operational in Desert Hills so and start rolling the system out in Desert Hills okay um does council want to weigh in on this no another question after you get past this okay we'll uh we'll have let the public comment on this and then then the comment session we can discuss this more if somebody thinks of something I haven't thought of here Ernie go ahead yeah Sean U on a typical meter install between the meter and the house where is the shut off valve that's on the customer side my code is supposed to be a shut off valve Within three feet of the meter within three feet yeah okay and then we also have what we call the angle stop that comes up so um you know we have our angle stop on our side that you us you can turn off so and Reon reason I ask is is I know that a lot of older homes will have will have a shut off actually at the house uh where where the supply comes in there you might have 20 30 or 200 feet of line between the meter and the is it still illegal for for the for the user to turn the water off at the meter in our code because it was I remember sitting fighting fighting for us to not do that and they did it anyway yeah I do believe that is in code that they're not supposed to touch the the meter or the the what we consider the town side of the meter the downstream corpse corpor it's a simple quarter term ball valve yeah that you can do with a crescent wrench or anything but they are subject to fines if they do that if they have they have users will call us up and are comfortable about that they know that they're not supposed to so they'll call us up and we'll actually do that for them yeah see somebody come out and turn that water off for you pretty soon yeah um mayor I would request that future that in the future you actually look at that if there is a line break between the meter and the and the and the the house that homeowner may be able to turn that quarter turn valve without getting in trouble well may have to get you back on Council to get that I I I fought for that I thought this is a silliest thing because 18 years you haven't got it done no no it and and and I think that was probably 2009 and I'm sitting there going no you don't want to do this but it didn't make any difference they didn't want to listen nobody ever seen a valve before can you believe that I [Laughter] can't other questions from Council and just a brief question on the water adjustment rates has that included commercial um accounts as well as residential yes okay they should well seeing no further questions uh there is public comments on this no requests for this item mayor okay well um and um I would like to make a motion and that is that we insert between one and two uh a bullet point that says eligibility any recipient must be a participant in any Town conservation leak monitoring program second okay um and I guess um let's let's do the motion here so Voice vote on that motion just the motion to add that all those in favor say I I opposed the eyes have at 60 and we now have a revised uh document here um and so we'll need a motion on the revised doc I'll get it motion to approve resolution uh number 20246 resolution of the May Aon Town Council the town of K Creek May C County Arizona proving provisions of the town's Water Service adjustment policy second second mayor I'm got to say I'm hap I'm happy to see the uh the latitude given to the town manager on this because there's people in this room who are aware of the power of cap freak wash uh covers up roads and they have to bring heavy equipment move rocks out of the way and it also has ability to wash away people's horse stalls and break water line in which case they feed into the 15,000 cubic feet per second going down the down the watch I've seen that and when that does happen those poor people it's an act of God they can't help it other comments see none Ernie staff could take that into account when they're looking at this I mean I'm trying to make it so that it's less likely to happen so hopefully staff will uh talk to the people who are so vulnerable and try to deal with it in that way well they just need to sell their property move away from the wash okay so we'll have a Voice vote on this there's nothing Financial so all those in favor of the revised policy sign by saying I I opposed motion carries and we're on to number six which is the council discussion and approval of a contract award to prospice LLC DBA new your Contracting for the uh fiscal year 2025 Cade Creek utility Public Works tenant Improvement project for an amount up to 565,000 1863 and would you correct my pronunciation what how do you pronounce that p r oos p i I was saying it was Pro I I think it's proos spice oh good that's what I said but M contracting is the okay you're done um good evening mayor and councel um excuse me all of a sudden I get up here and I can't I have a frog in my throat uh tonight we're talking about the Cape Creek Public Utilities um utility and Public Works tenant Improvement uh we're looking at for those of you who don't know it we've uh entered into an agreement with the food bank but Hills food bank to build a 3200 uh square foot uh gry shell area on the east side of the building it's been highlighted in yellow where that building is located uh we engaged uh arol Architects to uh lay out the space for us uh so that we would have um work area for our workers and our managers in both utilities and Public Works to operate out of there um we put together a budget uh where we're tracking what we spent to date how we're going to spend it and it includes the amount that we're going in for the M contracting um amount and so far it's trending under our projected Budget on U October 24th we had a bid opening we had advertised it in the paper and for uh three weeks um on the website where we received seven bids we had a walk through we had three addendums during the contract and so uh we are recommending to that M contracting who was the low bidder uh we after checking references uh the other thing that we are doing in the amount that we are looking at and you have an engineer who can't add one and five and come up and still comes up with five um but uh we ended up asking for 565,000 to give us $24,000 under the town managers um for any as an owner's allowance for things that may come up during the construction so that we can make the authorization and make changes as they come up why are you make why isn't your scope tight enough that you don't need changes I'd call that a uh a change order which are a best practice not to have I understand the best prti practices not to have we're looking at less than 5% in change orders and unfortunately things happen during construction that you I mean we're talking about a gray shell building it shouldn't change they've given us PRI fixed prices and they have some of their own allowances but what we don't want to have happen is have to delay it for three weeks to be able to come back to council to make an a an adjustment if we have to the town manager has the $25,000 Authority we just want to make it but if you've awarded a fixed price contract then he cannot make that so we what we're doing is we're putting the allowance in at this time that the town manager still can have the opportunity to make changes should it happen and with that a motion questions it's shocking to me the difference between the high and low bid 240,000 yes for the same 3200 square for the same uh two 3200 or 3,300 square feet the same layout architectural plans um same allowances because we actually in the addendum we said okay give us this much for a refrigerator put in this much of allowance for a refrigerator put this much allowance in for this and that where we said so everyone was bidding off the same number so it wasn't like somebody was going to give us a $500 or a a $150 refrigerator and somebody else was going to give us a $5,000 refrigerator W it looks like somebody did yeah but again the addendums we went through three addendums frequently asked questions and every contractor was every contractor was awarded those um that information other questions from Council okay uh there is public com on this no input for this item mayor all right and we're looking for a motion Ernie this be your last sure let's let me spend some more money here moved to approve a contract with Pro spice LLC DBA doing business as miror Contracting for the 2025 fiscal year 2025 K Creek utility Public Works tenant Improvement project for Mount up to $565,000 second finally going to get them in an office that's not on Wheels I always worried they were going to leave well there we go also it you know we may have to evict the termites out of the old building but you know we've tried that but they've taken a lot with them yeah they won't let you use the good stuff anymore for those congratulations on getting seven bids I think our mayor is very happy about that I am this is okay other questions other comments or other comments okay this is financial roll call please council member Bunch yes council member Driscoll yes council member Maguire yes council member RH hi council member augeron is absent vice mayor Roy yes mayor Morris I next on the agenda is the council discussion adoption of integrated utility master plan I guess we're we're calling it The iump hand out physical copies of the didn't as well this evening mayor and Council um so yeah tonight I'd like to talk to you about the adoption of our integrated utility master plan it's been a plan that we've done a lot of work on we've actually uh came and talked to council a few times about the document what I handed out was the executive summary and that's attached actually to the the back of the document while we in our previous meetings I've handed out the draft moving forward we're actually going to uh keep hard copies available and quickly Sean yes do you have extra copies for anybody in the audience who might want one uh I've got three extra I just want to know why David has moved yeah we're used to seeing you Joe you sorry so the master planning process has taken a while for us to get through partly because we had to go do a lot of exercises on on uh putting together information about the system to make sure that we can do a good master plan but of August of last year we actually talked to council about some of the basic assumptions at that time we talked about things like fir flow assumptions and some uh Peak factors and some other things that we want to get Council direct before we move forward with the planning document which we did complete and in September of this year we came back to council gave a draft of the report which does include physical recommendations and a capital project list so uh at that meeting we actually uh got some input but we also had to complete some final master plan work um some project Scopes had to get completed that's why it's taken September till tonight to actually finish the document but what we have before you is a very good executive summary um again it's a a shorter form of a of a very thick document that summarizes what we try to accomplish again this is an integrated utility master plan what does that mean um in the water industry we used to do individual Master plans for different areas your water system your Wastewater system your reclaimed water even Water Resources but in reality we have to look at them all together they all feed into each other if we don't have the available Water Resources we can't distribute that we can't treat that water we can't move it to the customers and then in our case we have some of our customers not as many that provide waste water flow back to us that waste water GL and becomes a Water Resource so it's best to look at them all together because then you can answer the questions what if what if we can get more sewer customers what does that do for our overall water portfolio and then where does that water go to so that's why we do an integrated master plan where the previous plans which were done in 2013 were individual chapters or individual plans this is individual chapters that feed up to an overall program for us to move forward with one of the biggest and scariest things that the town's facing in the master plan helps uh quantify is the Water Resource issue that we have um right now between our cap water supplies and the uh lied amount of water we can get out of the Desert Hills Wells and if you factor in the effluent as a water supply because that's something that we need to um uh meet our demands with our uh contractual obligation with Rancho minana we have about 20 2,800 acre feet of um Water Supplies sounds pretty good when you look at a graph though because what we did is we actually looked at all the buildable areas in the the town including those areas that have a water certificate a certificate of assured Water Supplies existing neighborhoods that were um platted and have water service prior to the certificated water supply rules going to fact in um 1980 and then we looked at other properties that could connect to the system and just looking at those you know there's potential for some growth and even there are large tracks of state land within the in the town we accounted for those but in reality their pre-annexation development agreement requires them to bring water resources so the brown line at the top is something someone would have to to develop those properties we'd have to have someone bring a land to us and once we had that all together we ma that out as far as when we think development may occur in those areas which allowed us to look at a 25y year planning Horizon but the the real takeaway is that by 2027 we expect a reduction in the in the Colorado River water allocation the town will have um at this point we don't have an answer uh the master plan lists a couple of different scenarios we don't know how much that will be and I know uh uh Town staff and town leaders have been going out and talking to things like the governor's office uh Arizona Department of Water Resources Arizona Water banking Authority and and saying you know cave creeks in unique situation than the fact that our water portfolio is not very diverse so if there's a cut in our Colorado River allocation which currently is about 90% of our water portfolio it directly impacts our ability to provide water to our current customers so um that's something we're very taking very seriously and that's why the master plan outlines several proc or several projects and and um things that we we need to be working on right now moving forward and the action items after this is actually talking about rehabing some of the existing Wells to bring them back online as a water resource for the town so we have both near-term and long-term water projects we're working on near-term for me is again uh January 2027 we expect there to be reductions um the reductions are being coming out of the work that's going on the Colorado River uh Basin States the the five Basin states that actually get water and with Mexico Water actually has to be delivered to Mexico from Colorado River once the federal government actually is the overall policing agency so they have to determine what's going to happen after 20126 when the current uh drought management plan that's in place between all the B gration States expires one of the options might be then just to continue moving forward with that plan could be other Alternatives so we actually had to again plan for the worst hope for the best and that's what we're we're a aiming for but we actually do have multiple things moving forward we do have the physical interconnected with the city of Phoenix so we're looking at and we had these conversations with them about additional water exchanges with them Andor storage with them that we can actually withdraw water one of the the one of the two igas we have with Phoenix allows us to recharge with Phoenix for the last few years we've been recharging the unused portion of our Colorado River water with the capap and some recharge facilities but one thing that will give us access directly to wet water and those recharge facilities are a great thing generate storage credits but we can't directly get access to that so we can do water exchanges so one one of our thoughts is if we actually exchange or put water in the ground with Phoenix they can actually deliver that water to us in the same year back through the interconnect so that's something we're looking at um we're looking for other short-term Supply options can we do water exchanges with the water credits that the town has to help bridge any gaps that happen um uh restarting the existing wells in Cave Creek you know we do have three wells in Desert Hills have been functionally operating um their capacity has dropped but can we get some of the existing wells in The Cave Creek System back online and what can we do with that water and then water banking again that's recharging but there's also a water banking Authority in Arizona um they have been uh banking for a number of years and putting groundwater or water into the ground and generating storage credits um uh for any Municipal and Industrial cap water subcontractors similar to the town so we have access to doing that so I working on getting what's called a firming agreement in place to bring back to council which would allow us that water to be transmitted to the Town via the cap Canal system um the problem is that that water banking Authority doesn't have its rules in place for what happens post 20127 so but it's another tool and our tool chest of moving forward in addition to that you know we have customer Outreach um the the Water Resource policy that we got address today the leak of policy sort of addresses instantaneous if someone has a catastrophic failure but moving forward we want to do a lot more Outreach uh and help customers uh conserve water more upgrading the meters will better track the water usage giving them better access to their instantaneous water use we hope help change his water patterns and water use patterns we already have things put into town council code uh or town code that allows us to move forward if we get into a shortage situation in addition to all that we have long-term uh policy goals that we're working on one of the biggest ones is the Bartlet Dam project so we are now officially a member uh we paid our first bill um and we were voted in and we uh we asked for and received a th000 acre feet of storage capacity in the New verie River storage project that's actually technically what they call it I went to the first uh meeting last week so um we are now member in that and that's something that we look forward that in the next less than 10 years hopefully will something become available for us as a water resource and then we're going to be looking at any anything else um as staff we have a group meeting together uh with some of the elected officials the mayor and vice mayor to discuss uh other options and things we need to be looking at but we had to build this into our Capital program as I present the capital program you'll see some large cost to water water is not cheap but it's something we need in order to secure the town's water uh future so the water system itself the master plan again there's there's a couple of chapters that deal with this um but specifically looked at the growth performance and condition of the existing system the growth is what do we need to meet future demands that we expect to be on the system uh performances again how do we distribute that um water around and are we are we Distributing is our system set up properly right now do we need to do things like look at pressure zone changes or the pressure reducing valves that we need to optimize and then the condition is just overall condition and I sat here before many times where we've had to to make emergency uh repairs to the water system and just today we did have a break on our Cloud Road water line by 38 Street which put a large section of the Town out of water for a few hours while they had to shut that line down um that's the type of things that you know that's actually the growth is second feed to the West Cave Creek uh west of Cave Creek wash is the replacement of that water line but it's really a condition issue the the line was put in with a poor quality material poor bedding material poor beding conditions and we have that a lot in the system itself so it's something we struggle with but we've identified some things that we could look at including our water treatment plant right now we have adequate capacity um we have a a hybrid plant that actually has westtech filters and the pole filters um we're looking to get that permit operation permit extended for another seven years and conjunction with the uh the Water the City of Phoenix interconnect that should provide most of the town's treated water needs for a number of years um but in the future we need to start planning for either an upgrade or significant upgrade of that plant we need to start doing that now because we need to build that in and get the funding put in place so that we can get that funding ready in you know seven to 10 years when we need it and as always I see the bottom there the C pipeline improvements we're always you know that's that's one of our single points of failure in the system which is is very nerve-wracking for me and the staff on the Wastewater side again same thing growth performance condition um for growth we do we have identified several uh dry sewer areas that are there's three subdivisions that were constructed with dry sewers how do we get those those sewer lines activated then how can we work with those customers and then the fourth area we talked about was the Black Mountain sewer area so that's not a neighborhood but it's the area east of Cave Creek Road that is currently on septic systems and it would be well served by a sewer system it's just because of the topography out there it's a very expensive project if I remember it's about a $7 million estimate to to run sewers in Black Mountain we also want to look at the performance of the system we have three lift stations but I've been back Council many times talking about the rench bana lift station upgrades we've done that site as staff we've been working on the other two the chiper Roa which we have a capital project this year and also our Stage Coach Lo station and even the force Mains on that obviously we had the uh the catastrophic break on the ranch minana Force main um that we're trying to work around we we did the emergency improvements we have to do a cleaning and assessment of all our Force Mains moving forward and we're looking at doing some improvements at the treatment plant itself you know our our Wastewater system is not big um it was constructed in 2010 but it's it Wastewater operations the harsh environment and it runs 247 similar to the water system um but they it takes a beating on the equipment and as we're getting close to 15 years old on just that infrastructure that we built in 2010 uh we need to be starting looking and and planning for Replacements and upgrades and maintenance so and then as always we have things like the um looking at our collection system and doing things like manhole condition assessments and manhole repairs and line repairs so what all this distill down to is when we did the master plan is a capital Improvement list it's not a um uh there's individual project Scopes and we actually placed them in the master plan in executive sumary you'll see summary tables sort of on a 25-year planning Horizon which we looked at prioritization and tried to prioritize this the next task for staff though is to figure out how we can afford to pay for all this and then is there things that we need to push around um so again this is not fixed in stone and with when you do a master plan like this um then the next step is to now figure out how you implement that and then you you by having the master plan you have the overall guidance and then this helps you to still down year-to year what you need to be doing and then also making sure that you don't lose track of what needs to get done um some of the numbers are very big um I'll admit that but again this is a 25e capital program program summary that you're looking at right now and the on the the water CIP the total cost um you'll see the First Column or the middle column is for Cave Creek Water and then we broke out Desert Hills Water uh the $77 million does include the City of Phoenix interconnect project it's currently active so um this project list actually starts in 20 our current fiscal year so that project does show up in that so that's a portion of that $30 million is the about $17 million in the city of Phoenix interconnect shows up there but there's a lot of other other projects that we've identified and the first list uh for both the water cips as you see Water Resources we looked at uh um you know we built in the cost of rehabbing existing Wells or even drilling new wells in Cave Creek uh but then we also split future water cost between the two companies um Water Resources is not cheap we had to come up with some estimates of what it might cost us and we're hearing stuff like up to $30,000 per acre foot to get 100 Acre feet of secured water at this point that's what we'd be looking for so we've built that in on a 20 year fiveyear Pro uh projection we think in the next 5 years we need to probably be looking and building up the funds to allow us to make a purchase and then another purchase probably another 5 to 10 years out depending on how things go with this the callar r River allocations uh the Wastewater side again $29 million spread over 25 years um so a lot of that is just maintenance and then again we have the collection system there's a lot of repairs we need as the system continues to age Al though it's not growing is aging so it's something we need to be working on um and the reclaimed water system is currently all the effluent from our Water Reclamation facility goes up to the ranch on a golf course but one of the things that got identified in the plan was to get a another beneficial use out of that water right now the golf course can't take all the water that we deliver to them in conjunction with the backwash water from our treatment plant at at certain times of the year so by getting an a beneficial use out of that water we can send that to City of Phoenix and we've actually had a conversation with them about doing a water exchange so that now what is currently overflowing the Lakes at ranim is actually a water resource for the town and we can look at things like if we can bring the wells back in in the town core um and if they have water quality issues we can maybe use that for irrigation water instead of trying to go to the cost of treating it and then work on a larger water exchange with Phoenix but that's something the master plan did point out that's it's a project that the town would help balance our Water Resources if we had that connection that agreement with Phoenix um and again this the next step in this is to as a staff to come forward with five fiveyear Capital programs which are funded the first year and then look at larger things like 10 years when you do things like rate studies to try and figure out how we can fund all this for the town so what we're asking tonight uh we didn't do it by resolution we're just asking by a motion uh to adopt the integrated utility master plan as presented and as we brought uh forward to council a couple of times during the process uh as the um planning framework to manage the town's Utility Systems so it's a becomes a bit of a living document um and then how we interpret some of it moving forward but it does give us that known issues and things that we need be working towards and we as staff then have something to come forward to it also provides some good performance criteria so as projects move forward we can evaluate the system better so I think um and I than the input that we've received by Council when we've cut brought it forward and I'll give a lot of thanks to both staff and to their consultant team who did I think a really good job and this is be a good document for the town we'll probably look to update this in the next five years uh to do a whole real wholesale update we might in do individual sections as required especially Water Resources it's tou an ongoing issue for us um but at least we know now what what potentially we're and as we hone in on what's going to happen with the Colorado River supplies we might tweak that section to come up with preferred recommendations a little bit or strengthen those recommendations a little bit more so with that I can answer any questions the council may have question very colorful report Sean was very nice that keeps me awake my question however is you said that 90% of our portfolio is capap water what's the other as I understood we were getting basically all our water from capap so what's the other 10% um when we look at overall water portfolio we include the over 200 acre feet that we get of the Desert Hills Wells and then there's 200 acre feet of of affluent so when we look at the overall balance we include those two numbers other questions um okay well I'll make this motion uh I can find it motion to adopt the integrated utility master plan second um I was around for the first one for the 2013 and this is extraordinarily higher quality work it really gives us something we can deal with that plan was so high level I don't think anyone ever looked at it again other than a few details about it so this is extremely high quality work I mean there's the projects on there I think are right down uh right on target we need more water we need reliable water need reliable equipment and um it's going to cost I I I think it's it really looks affordable to me because we're going to start um lapping those Bonds were put in place $66 Million worth of Bonds were put in place 20 years ago and so starting in 2027 through 2030 they start to roll off completely paid off they're dropping at about four and a half million a year we're about $20 million roughly 24 at this point and so uh my my intent would be to use bonds is to because you can borrow a million dollars and only pay $70,000 a year versus paying all $1 millionar in the same year that's how we keep the two things bonding for the improvements and the second thing is the roll off of the current bonds which hits the average bill almost 50 bucks a month in some cases will allow us to be allow us to afford this so I'm really encouraged by both the quality of the plan and our ability to uh to fund it and to uh really get the the town's Utility Systems which is half the town that's half of our town budget is Utility Systems I think it's a good job others I think you have some good partners who helped you with this plan including black and Beach and also Arizona Water Buffalo ghd so yeah between all of the that worked on it it's well done I find it as a Communications person uh extraordinarily interesting that the graphic design is the parched desert um instead of actually people who use the water that might be something to consider in the future um just because you know water is mostly the water that we use is for portable purposes yeah from 2013 and now 11 years we have a much clearer view of what it is so it's very comprehensive U document here anyone else uh Sean I'd also like to make a comment about your personal input into this I think you're doing a magnificent job I just can't believe the amount of work the scope every every nut and bolt in this uh town is being uh looked atad and and I I just want to from my standpoint and that this kind of work is the work I did profession and I got a great deal of admiration and thank you for all your hard work and the people that work for you on behalf of the town I think you're doing a magnificent job for us thank you for that but I give so much credit to the staff we have so and our consultant teams we've actually had really good luck but thank you it's very mod but we do know how great you are Sean and we appreciate it every time I walk by his office I look in and say get to work yeah okay this we'll have a Voice vote on this so um oh we have uh public comment yes we do public comment none for this item mayor uh Voice vote all those in favor of the utility master plan signify by saying I I opposed motion carries 60 thank you Sean uh next is U something right out of the master plan Sean y Council discussion an approval of a Professional Services agreement with black and& Beach Corporation to provide a review of the treatment options for the town's existing water well wellwater for an amount up to $ 29,9 430 John thank you mayor and Council and I actually like to present a a joint presentation on items eight and nine on the agenda because they feed into the same project they're both in relation to um uh trying to reactivate the town's existing Wells um they require two separate actions ones with black and each Professional Services the others with Clair Creek but uh if Council will allow me indulge me I'd like to do one presentation and you can do your two separate motions um so this is coming out of the utility master plan um the town does have wells and next graphic will show that um and there's actually the old water company had the foresight to actually do a well raw water well line through the town core to bring the the W they completed the water treatment plant they they were bringing the well water back to the treatment plant to provide a backup supply to the water treatment plant and then eventually they actually had to treat the water quality of the wells arsenic was the main issue um but since the town bought the system in 2007 a lot of the wells uh have not been used the last well to be used was the ver vermes well out in desert desert awareness Park but because of what we're expecting to see in the shutting uh the the shut um reduction in our Colorado River supplies by January 2027 it makes sense to see if these Wells can become operational and how it impacts the town if we can get one well operational at 200 g a minute from a utility we derate that we call it a firm capacity if we uh if at 75% of utilization if I can get 25 75% utilization of a 200 gallon a minute well that's 200 acre feet a year of new water that can help us Bridge a gap moving forward to make sure that I can ensure the town's customers um after 2027 until we can get other things in place can help help get that water there so that's why we're very interested in seeing what wells uh can be rehabed in the town and we're doing it uh two Scopes to work because the different Consultants have different expertise uh we have um black of each which was break for second but I'll BR I'll bring forward clear Creed clear Creed is uh looking at doing the hydrological that's what their specialty is and they'll be helping us evaluate both the the well helping us design if we're going to equip a well and they can tell us uh with the what um water um quantity we can get out that well reliably then once we figure out what water we can get out of it we have to figure out what we can do with it and that's why the black and Vach scope will work is can we bring that to the water treatment plant our water treatment plant has now uh got an extra Nuance to it because it actually has two different treatment trains we have the westtech filters which uses a feric and iron oxide media um to help coagulate it and we have the Paul filters which use an Alum different different completely different treatment trains so if we want to bring the well water in we have to decide which train it can go into so our goal is to have these move forward as joint scopes of work that one project feeds the information to the other and at the end we have a report that say the three Wells that we're trying to test um which ones can we use and then how we can utilize that water uh last fiscal year we were able to test the right well and the right well is actually the well located on the water treatment plant site um and we actually got good results for both water quality and water quantity that was a looks like it might be a 200 gallon a minute well that we can utilize and the water quality came in good but we did find historic values that showed it had a high arsenic issue to deal with uh the other two walls we're looking at are in red on this map the the the uh pee well off Linda Drive and then the vermes well which was the last well that the town had operational and some people might recall that um the town actually tried to bring that well back on line there's some holes in the casing so around 2017 they stopped operating that well because it was pushing a lot of sand into the well line and then they took it offline and try to do some rehab work and they never fully got a rehabed we want to evaluate that we may not be able to save that casing but we like to get some at least water quality and quantity data out of that to see if maybe it's worth a redrill it's located in actually a wash area so we do think it's actually and that's a 800t deep well so it had reasonable production and there was a restriction on on the vermes well as far as how much annual we could pull out of it I think it was limited to about 100 Acre feet a year um we don't have that restriction on the Payway or the right Wells um but you can see on this map there was a raw water line it still exist in the town core to bring all those Wells back to the water treatment plant and there's more Wells than I'm showing on this map but we think that just from looking at the condition of the and the location of them that these are the the the three that we want to focus on again the right well we've already done the evaluation we know the water quality um we give that information to Black of each including the work on the Payway and the verish wells what we don't have right now and I was hoping to bring it all together was the Construction contract for this um the the contracts we were going to plan to use we're Cooperative purchase agreements from some other cities and we're finding their original contracts the base contracts are expiring so we're either e going to try and do some low bids and get some Scopes together and or wait till those other contracts from other municipalities are in place but we're looking at here is sort of a piece to the puzzle um Clear Creek and black and Beach won't really do much until we get the contractor involved and we can do some work we have to clean the casings then uh put a test well down and actually test them but um Clear Creek will help us with the yield and the water quality and and we're doing a direct select with them direct select with Clear Creek is because their knowledge um Council might not call but in 2021 we had Clear Creek do the evaluation of the Desert Hills area in the aquifer and Desert Hills which gave us a report that helped us support doing the 2021 Water Resource policy which said you know we can't drill our way out of the solution of Desert Hills and we had to stop connections out there they've also helped us do some other work in the town core and including evaluating recharge and then they helped us with the right well so they have knowledge of the of the area so we think that they're a good member to team member to move forward with um black and each again they've helped us with both the master plan and also in 2022 they did the water treatment and Supply study that really looked at the water treatment plant what it needed and then with the polls and the West Tex how those can be best be utilized so this is sort of an add-on scope to that it wasn't contemplating the original agreement but um since these are Professional Services contracts uh with council's approval we can do a direct select on those U moving forward and staff we would recommend that we keep the same partnership teams moving forward uh we could look and bring other Consultants on board but that'll just I think slow uh slow the process down for us because we have to bring people back up to speed so there are two separate actions the first action is the one with uh um Clear Creek and Associates for $557 n6 uh for their work on the project um to help us test the two of the wells and then the second action is to work with black and Vach uh for just under 39 30,000 to help them evaluate how we can best utilize that Water Resource moving forward Can it can it be treated at the treatment plant between the either one if or both of the treatment units that we have you know what even bringing these Wells back online and using this water as as a backup or as a main Supply to say a wrenchman y a golf course has some benefits to the town to so that's something to consider but we do have to consider the water uh quality and how we can treat it and the cost of that treatment to us in in in our part of our evaluations we're trying to get an all-inclusive scope together so with that I can answer any questions Council May have you'd have to if it's arsenic problem you you'd pre-treat it before it went into either the Paul or the the other filters right yeah there's different things to consider um they actually did have an arsenic program for the wellwater um in the west techs they brought it into West Tech Vessel number two and they used um acid to help precipitate out the Arsenic so they were running that for number of years as a pilot program we found records of that um the one repercussion of that is actually when we went in a couple years ago we had some problems with the filter number two is that acid actually ate the interior Coatings pretty badly so and we just found that a couple years ago but there are multiple ways of running it that's why we want to look at and have black and Beach recommend again we're we we have a hybrid plant so it's good and good and bad the raw well water we have to figure out how we get it into either one of the treatment trains if I don't think we can run it to both of them so we'll have to evaluate how that would work so um as I understand the allowable arsenic recently was decreased by an order of magnitude is that correct um the arnik rules May Council um it changed in 2001 yeah it went down to 10 parts per billion or uh 01 milligrams per liter it used to be 50 I believe before that and then in 2001 the EPA changed the rule and they gave water companies I think to 2005 or six to actually have it in place arsic treatment in place that's why the old water company was actually trying to do something with that well water and treat it prior to our purchasing of the company you inherited that problem it's the ground you know and I would point out that uh it's it's common in the West for water contamination with arsenic it's a minerological geological issue it's not an issue of human contamination oh correct question questions okay there's public comment on this no input for either item eight or item nine mayor thank you uh then we are ready for let's take uh number eight first go ahead good motion to approve a Professional Services agreement with Clear Creek Associates to assist the town to evaluate two of the town's existing groundwater Wells for an amount up to five 55,000 second Dusty no I it it needs to be done and sooner we get it done the better off we all are because that will help us because we know those water cuts are coming it's a good move forward other comments okay I'm sorry no that's okay I just wanted to comment too that I think it'll be helpful going forward to have the aquifer uh details from the hydrologic studies uh because that will impact residents not just for the town of Cave Creek Water but also other exempt wells in the area anyone else okay all right council member Driscoll yes council member McGuire yes council member roads I council member augeron is absent council member Bunch yes vice mayor royet yes mayor Morris I motion passes 70 and we are looking for a motion on item number nine then on page seven of your book I'll do that one it's cheaper than dusties motion to approve a professional service agreement with black and& Beach Corporation to provide a review of the treatment options for the town's existing well water from amount up to $ 29,9 43 second sorry you had Tom had the second it's important what we know water is really important we it's we are facing a difficult situation the the other side of it is as long as we have this water problem it's going to slow down development so those that don't want that want to keep Cape Creek Cape Creek you know you ain't got water if you ain't got water you're not going to come in and changes it's good move looking forward for Ane inevitability that we hope never happens roll call please council member Maguire yes council member Road I council member a is absent council member Bunch yes council member Driscoll yes vice mayor Roy yes mayor Morris I motion to carry 70 we're on number 10 which is Council discussion approval of a Cooperative purchasing agreement with mgc contractors to replace pump isolation BS at the town's cap 2 and three booster pump stations for amount up to 66,1 14 May Council I hope you're not sick of me by now but um obviously the cap uh booster um the pipeline and the booster stations are a very critical think in the town's Water Supplies regardless of how we get uh future Water Resources um keeping these sites operational is is something very important um so this scope of work would allow us to go into the um cap one is actually cap one booster at the canal is above grade uh so it's actually easier for us to maintain that site and cap two and two three and four are in below grade vaults and you're seeing on this slide a picture of one of these vaults um last year we had an issue at the C 4 site and we realized that the isolation valves for the individual pumps are now Frozen so they need to be replaced but it's a fairly extensive exercise each time we go into those sites we actually have to shut down the cap pipeline so we're able to do a pimary scope of work in the spring with mgc um this is the work you're seeing uh here um and replace the valves at uh one of the pumps at cap 2 um and we found out how much effort was going to take we we've got an idea of the condition of the the materials and what's necessary so we use that scope to develop this larger scope um we were not able to continue it in the spring we ran into the summer and obviously now we're seeing our our flows drop down so this is the time to get back into it so every time we go into these sites it actually requires a full shut down of the pipeline so we have to prepare by that by actually making sure we have water in our reservoirs to run the system for that period of time um so we're looking to replace uh um um the other pump two and three the valves violation valves at cap 2 and then all three three valves at cap 3 booster station we were going to think about adding cap 4 to this site but we're still completing the evaluation of whether or not that site can be relocated with the city of Phoenix interconnect project sadly I don't have all the numbers together right now but I don't think we're going to be able to do that so I'll probably be coming back to council with another scope of work to do the isolation vales at cap 4 the the cost of trying to relocate that booster station up to the city of Phoenix interconnect is much larger than we thought uh black and Vach is wrapped up uh uh most of their design work but we've looked at different Alternatives but it's just I think it's going to be too costly but I'll present that back to council we talked about that being GMP number three to that project I just don't know if we can afford it with everything that we're facing on the Water Resource side so we'll just try to manage the the cat booster pump stations the best we can and having individual pump isolation valves uh we do have isolation valves at each site um an upstream and downstream but this will do is allow us to individually isolate individual pumps which if one fails we can take it out and still run the pipeline um we were not able to do that and that actually caused the issue that we had last summer when it was actually the cat for site that had damage to one of the motors and we actually had for a period of two days had to work on removing the site and and taking it on and off which which basically drained our reservoirs um so again we'll probably will add cap 4 back into it it's currently not on the scope it's something we anticipated but we want to start working with mgc this will require staff we'll probably do one set of vows per week over the number of weeks so we're looking at seven weeks worth of work by this author isation just because of the the effort to go in and and uh get mobilized and do all this work so so again it's all in the goal of trying to make the cat booster uh Pipeline and the cat booster stations the most reliable we can there's additional work and it's something we identified in the capital Pro for the next couple years that we want to work on there's a couple other things while we're down there we're going to there's high pressure relief valves that don't have isolation valves off the header we're going to correct that situation and do some other work down there so uh this scope is again um just to the cap 2 and the cap 3 sites we probably come back with some work at the cap 4 um but you know we're not done on this cap pipeline we're doing basically maintenance work to uh maintain these sites and make them as reliable as we can uh so with that we're asking for authority to make this expenditure with mgc contractors utilizing a um job order contract they have in place so this is a Cooperative purchase agreement so utilizing a um a contract that they have in place with another municipality allows us to piggy back on in effect so question okay uh public comment no input for this item mayor do we have motion all good we're I'm running I'm running out of time here you know motion to approve a Cooperative person agreement with mgc contracts to replace pump isolation vales of the town is to cap two and three boosters pump stations for amount up to $ 66,6 second ready I like isolation I like water other comments uh myy comment is this is one of those this is a high Jeopardy thing I mean you have to build it up everything's got to go right they have a limited time to do it bolts break stuff happens this is the kind of thing that the interconnect project is designed to mitigate and uh I don't think anybody can appreciate how wrenching it is to have the deadline where the whole town Runs Out of Water if you don't get the job done which is what this does so uh in addition to that the the interconnect ties us into the rest of the world so we can bring water in to trade it to get SRP water to do all sorts of things so uh um it's just a shame we have to do this before all that is ready to go but good luck okay we've got a roll call on this council member roads hi council member augeron is at council member Bunch yes council member Driscoll yes council member Maguire hi vice mayor Roy yes mayor Morris hi motion carry 70 we're on to uh on to Sean again Council discussion and approval I think we' let need to let Ernie make this motion here it's gonna be your last one it will be yeah the council discussion approval to purchase a service body truck from Courtesy Chevrolet for the utilities department for an amount up to $70,000 and I understand that's a replacement truck not a new not a new truck that be an important point to including these presented by the utilities director mayor and Council yes so this is part of our Fleet replacement program so we're not adding to the fleet what we're going to do is actually change out a a existing pickup truck that we have and this pickup was actually purchased in 2007 just after the town took over operations so this actually used to be the old supervisor truck um people remember Denis Charles jnis Charles drove this truck for a number of years so um so for the last few years it's been uh utilized by our water treatment plan staff they have a need to to uh they they have need for a vehicle um it's it's at the age again it's a 2007 truck it's the last of the 207 uh there were several uh 2007 and 2008 so this is the last of the original fleet to get replaced out uh when we looked at what we needed um a pickup truck while very useful a service body truck which I don't have a picture of which actually has the the Locking side bodies is something that we more need because we can carry more equipment on it we can secure it that's better something we can utilize so we have a pickup truck in our uh distribution crew right now that we're going to swap in for the treatment plant to use and that service body will then go to the distribution crew so they have another Tool uh that they can better operate the distribution system with something again we've identified in our Fleet replacement program that's part of our Capital program council's already looked at that um and authorizes as part of a a budget puras purchase we're using existing State contract uh we reached out to the vendor they have a truck on the yard that what they do is they actually go out and get it upfitted for us they actually have the bear chassis and then they get the service body put on but we actually do it through the state contract so we're looking to get authorization to make that uh purchase with Courtesy Chevrolet so this will be um get us into the point where this will be the last of our original fleet from 2007 okay District council's information uh down in the motion uh the wrong number is in there for the amount it should be $70,000 just like that up in the description so we get get to that point please make the motion for $70,000 um are there any questions for Sean I got one uh I noticed it's a it's a Silverado Chevy one got a red somewhere in there I think yeah we're buying a Chevrolet yes yeah did and I hate to bring this up but did we take a look at Ford at all a believe staff reached out to we have an um we've been rotating between a couple of different vendors so KY Chevrolet had had one on stock that they could reserve for us yeah I only bring that up because Sanderson Ford has been a huge supporter of of all kinds of things around the town of Cave Creek Rodeo uh different different events when we did case at Cave Creek they were they support us I just want to point out to the council that that's been a real friend of the town over the years and we ought to give them a chance as well but other than than that that that was my only question okay other questions questions from the public no input for this item mayor okay so uh we are ready then for a uh motion the very last one do it well motion to approve the purchase of a service body truck from curtesy Chevrolet for the utilities department for an amount up to $70,000 make that motion even though I drive or make that even though I I like Sanderson but I drive to Silverado as well C had so you're coming it's a needed it's a needed 2007 I mean I can't imagine have trying to rely on that when need we need to keep the fleet up to date that's where I get my trucks that's where mine came from other comments we are ready for a roll Council member augeron absent we move on to council member bunch I council member Driscoll yes council member Maguire yes council member rhs I vice mayor royet yes mayor Morris I motion passes 60 you're leaving Sean you've been here half half tonight good night Sean thank you uh Department staff reports presentation of the quarterly development services report wel thank you mayor members of council real quick before Sean uh leaves I just wanted to say number one as a as a peer staff member of Sean Cruz Weisner it is um extremely gratifying to work alongside him the integrated utility master plan is something that uh a lot of other maybe jurisdictions wouldn't come over and ask the planning director the the development guys uh for their input and feedback and and get their uh uh ideas and thoughts on where potential growth uh centers may occur um so then as a resident um knowing that Sean is on staff and a water customer um every day I'm thankful so just wanted to start with that um let's go so uh when uh Town manager Miller Started um he really wanted to uh Implement quarterly reports from every Department I I believe he was shocked when um he had asked when the last time I did a quarterly report was and I said there's never been one presented before Council before so and here we are this evening so buckle in all right so uh here's our development services 2024 quarterly report for November 18 2024 I'll start with uh some projects that are currently underway uh first we have hidden Rock uh the live work phase which was approved by Council in 2015 invested as part of phase 2 development plan that was a site plan approved by Council that identified live work units along the uh front of Cave Creek Road um as you'll see is kind of a u common concept throughout this projects get entitled development occur begins to occur different things happen uh development slows down uh due to the market um one thing that also occurs in these vast time periods is ordinances change so I I know back in maybe 2021 we looked at uh some zoning text amendments in Chapter 2 uh that eliminated um residential uses being placed along Cave Creek Road uh this obviously preempts those changes uh it also requires now a uh significant or 50% uh dedication of commercial space to any mixed use or lived work uh project that was another change done in 2021 once again this project hidden Rock um is different um than what the ordinance is now and it was approved under the old ordinance another thing um a change that occurred that is actually positive was when this was originally uh platted or it got through preliminary plat for 72 condominium town homes with no commercial component the setbacks were zero so the um I know Common feedback has been those buildings are right up along the road that is not the case uh there is actually a 15ot setback which was put in place in 2012 for all commercial projects so this is actually 15 feet off of the property line meeting the setback uh which allows then a a pathway to meander through there and if you've gone by the project recently uh they did a a planter kind of seating uh bench they've um done additional landscaping and at staff's request they've done a uh kind of trellis uh vertical trellis along the front and planted that with Lady banks rose which is a native uh vining plant that will kind of grow up the side of the building and and really uh break up that massing that so many people are kind of in shock when they when they drive down and see that um the next project is focus on the family that's in on the screen the lower left um that was the former formerly the Tumbleweed hotel and that project is moving along this development initially uh um in conversation with staff at the time sought to demo the non-conforming buildings uh there were a series of buildings between if you're if you visualize between the Frontier Town that empty parking lot that hosts various events those buildings were right on the property line their AC units were actually window hung and actually hung out over the property line onto uh the pegler property um so those buildings were removed their intent originally was to remodel the other buildings and continue operate in the same established use as as the tumble weed which is a short-term lodging facility uh when they got into it and started doing uh some fact finding uh when they were in the permit planning stages they found that really none of those buildings could be or were worth salvaging um due to various things with the with the buildings themselves and the cost to retrofit those buildings uh if you do maybe you haven't noticed but the general footprint of that property what's covered under roof is really the same as as what it was for the tumble weed so they took care not to you know put a lot of additional coverage or or do a lot of additional things um the nice thing about that project also is if you look at the the diagram on this slide you'll see that uh South section um that's all that was all privately held open space at the Town reson Circa 2009 um they purchased that as as well and Incorporated that into their project and Council actually approved um additional pathway and parking easements for that property so we are able to go in and expand our inventory for uh Black Mountain trail head parking by about 22 parking spaces along markway as a result of them dedicating which you accepted the uh the easements for that uh the last project on this slide is the tamaras Grove Rental project which was originally approved in 2006 then again approved approved by Council in 2020 I process both of those um and consists of eight single family Bungalow style rental residences it is anticipated that this project will be completed in early in early in 2025 current projects continued we've got uh Galloway Crossing uh these are 32 Apartments they're originally approved in 2017 and again in 2020 by Council work was commenced with the Salvage and various on and offside improvements ahead of vertical uh anticipated construction that'll begin next year are those rentals or condos yes those are Apartments yes um that's right behind the post office right no sir this is uh the East end of town um if if you're looking at it's the largest one there on the left it's right next to the stage yeah Windmill Village was the original entitlement in 2017 uh next is Desert Hills Brewery located next to Tractor Supply Company the site plan was approved by Council earlier this year in 2024 uh permits have been submitted um if if for your reference once a site plan is is approved an applicant has two years to vest that site plan by submitting and having a building permit issued for the project so this is one that their permits in it's not issued if for some reason that that permit never gets issued or that lapses then they would be uh potentially at risk to have to come back through a site plan process again at a later date so I believe this was approved in February 2023 so they would have um February of or no I'm sorry February of 2024 they would have until February of 2026 as an example they've got a two-year shelf life to get a permit issued and actually begin work the next one on this the last one um is the fire St happy to report that a temporary certificate of occupancy was issued by the town last week to allow for occupation of the building so uh firefighters are happy gota oh they're in there keep them happy they they should be moving out of the double wide inch by inch right it's always a utility right so here's some some upcoming projects and I'm just uh full disclosure there there are some projects that are kind of in talks either we've uh we're processing or reviewing a pre-application conference submitt which is something that's a precursor to a site plan or we've got a site plan in or we have something else that's in review and that is going to come to you relatively soon so in order to avoid any oml or or anything like that they're they're not on this they won't be on this list so I just want to let you know um The Cave Creek rodeo ground Skybox is you know we just received a really neat check for that the um foundations for the steel support beams were poured recently and construction is on track to Finish Well ahead of the Cave Creek Rodeo days PRCA event in the spring um it's a very great project the uh contractor that was selected is is doing uh great work and following all the town's requirements for inspections and reviews um I also Incorporated the uh strategic planning element that this fits into uh next is the Marcato um northeast corner of Cave Creek Road and Schoolhouse um it's just below the Desert Foothills Library the project was approved by Council in 2017 for an approximately 14,000 foot commercial center the project was vested with the issuance of permits on property to provide additional site parking to the existing development which was um my alma Mo Cave Creek Elementary uh go jack rabbits I sorry Luke I'm a little confused yes ma'am uh can it's it already exists right no this is so if you visualize the site the the old school campus has been um completely overhauled this is that remaining strip between Schoolhouse Road and that development okay is it by the same owner yes yeah same owner and architect that have uh been around working on this since 2017 once again it's kind of that old adage um sometimes in development they say hey we need to get approved we need to get our entitlement we need to get this done you know and their their time frame is relatively short but we know back in our office that yeah okay we'll get you through that process and you're probably going to sit around for a few years so is it primarily retail again yes yes retail um this is something that they're they're having ongoing discussions with our utilities department about uh Water Service uh there's some existing meters out there and and some additional demand uh which may come back to Council in the form of of some kind of water service agreement for the uses there uh the Buffalo Chip VI Lane parking the town worked with the owners of the Buffalo Chip to improve access and permit additional parking area to support commercial activity in the immediate in the immediate area staff will be procuring lighting to increase safety of this area soon um this you know patience in a positive attitude this is kind of how those things uh tend to work themselves out the the owner um purchased this land which was rezoned by Council several years ago uh for really the express purposes of parking they were able to acquire the land and um incorporate uh an exhaust you know a parking plan that meets their needs for uh what their current occupancies are for the building yes yes sir um The Pedestrian access the people that Park along there are they able to go behind the cowboy company or do they have to go all the way out to Kate big Ro so that is something um that I that I have discussed with about how to get people from there um and if they if they aren't necessarily going to the Buffalo Chip right now the path of least resistance is to Head East to um that hidden Rock Road not hidden Rock um I guess that's Viola that dog legs and goes out to Cave Creek Road um but really our immediate concerns are the lighting of the area because it's extremely dark back there so once we get some lighting established uh we'll be able to we don't know how going out around the carway company is a much longer way especially if if you've been in vibing for a while correct yes no there are a lot of things that that will need to continue to be addressed in a pathway as one of them and that probably is the you got to address that with property owners it's not something well we do have adequate rideway there um it's a little pinched at where Cave Creek Road and and H and V I keep calling it INR um are but that's something once again that Bambi's looking at and we've walked it several times and um an idea will come to us at one point I guarantee it thank tunnel tun there's that's everything's on the table or under is is there enough land for them to access the Buffalo Chip from the West they without going around to the front door yes and that's another option too that we've discussed with the property owners is is maybe reorienting or putting more prominence to that West um portion of town it is contiguous they did a lot line adjustment in combined it within the Buffalo Chip so there's no there's no land break or no rideway gap between this parking area and the actual Buffalo Chip it's all one parcel so they they could potentially reorient how the main points of Ingress and egress by pedestrians are and shift it down to the West I hope they do that because there's no parking on the other side speak mayor May Luke looking at this I seem to recall when we approved the re the zoning change on that some some lady stood there and said that we were going to put a tall skinny commercial building on this property and we're actually using barking I'm not biting you know oh we're gonna miss you Ernie miss miss you most of all scarecrow okay um so that's covers Buffalo Chip um our median enhancement project um unfortunately this is kind of the lull in my presentation um we gave kudos to how many bids we got for the Skybox project uh how many how was able to obtain for the uh tenant Improvement for the food bank building unfortunately try as I might short of camping out on people's driveways was only able to solicit one uh response for this uh our scope of work was very Det detailed uh our Consultants helped us with every facet of the the scope and the the request the solicitation request uh we put it out the period uh came and went with only one response we went out again and extended uh the solicitation and once again uh direct uh solicited individual independent contractors that were identified on our short list of people that are uniquely suited to do this work and once again we got one response um so the Silver Lining is the the dollar amount is um well within the range that our Consultants um engineered would be the cost uh so it's not it wasn't too low that we kind of scratched our head and say can it really be done for that and it wasn't exorbitantly high that um so that is the the Silver Lining I suppose but we did give it um we did Give It All We had to go out and beat the bush and try to get anybody and everybody to to respond Luke is that a local contractor that been on it local to the valley okay yeah that's is that gonna come before us yes the so the contract draft was sent to um uh the company today for their review and we're hoping to get it on and I'll tell you why this is why this is critical um for consultants and and staff the time period to hydr seed and really do the first kind of big lift in this project is now and it's it's really from Halloween um to late January maybe mid-February depending on the overnight lows so that's um that's why you'll have a contract back before you very soon so that we can get them in and get them started on the work so we have two uh landscape companies and at least two that I know of and they didn't didn't bid on it do we know why that is a good question um if it's confidential I don't don't tell yeah um they you know everybody thanked us for thinking of them and was that was about it um so I I think because this is a very unique project um in that it's not putting in new material putting in new irrigation uh cutting back curbing doing a bunch of those types of things maybe people were confused by what exactly what we're doing Hydro Seating equipment isn't part of normal landscape right stuff yeah there's to your point um council member roads the ones in town aren't they would subcon trct out the hydr seating portion anyway so yeah so is it for all the medians yes it is yeah and then uh once again the town thanks to the fire station um a lot of that native um Shale Cobble that was pulled off of that the fire station remodel uh we've been stored down at the Water Ranch which will be reused to kind of top dress and Tack the Hydro Seating as it is put in so all the recommendations that were presented to you in I believe June um are being followed and our Consultants are still kind of involved with with this process moving forward which has been a huge help you sure that that the ground doesn't have so much herbicide preemergent herbicide that the seeds will actually germinate uh based on since the town last uh did extensive pre-treatment on it and the fact that we're going to the contractor is going to go in first and scarify and pull a lot of stuff out and out of the way than Hydro seed and and kind of backfill and remound and and do a lot of earth work in that regard we're we're fine we'll be fine so it's coming to us in December uh we'll see we shall see no no guarantees but the the goal is that they get in and get the work done in January oh yeah but we're gonna shoot we're gonna shoot for second meeting in December and one other question Luke the medians that are on Carefree Highway which median there are cave Creek's responsibility how far to the West we we focus it we focus we focus this phase really this project on everything in the town core okay so beginning just I guess north of New River Road so nothing in nothing down on krey highway at this point we want to see kind of how this goes just for my information for the future what medians on Carefree Highway are cave Creek's responsibility um 50 the center of 56 Street to the center of 48 Street the center of 56th Street to the center of 48th Street thank you you bet okay if there's anything else on the meet enhancement so I you got my apology in advance on record about how many bids we received well okay uh the town Corp plan yay we just we just did did that so um one thing I did want to bring to your attention the in the town Corps plan that was just adopted I will get council member mire's uh modification and language and have that in input as well uh the acknowledgements page of that document will also need to be updated and refreshed there's been changes since this was originally uh recommended for approval by the Planning Commission so um it that section will be amended um and then this is it Grand Finale um Staffing and services I'm very excited to announce our new Chief Building official Adam Hicks uh in his career he's played uh or he has helped his previous organization Implement considerable processing and procedural updates uh his insight and knowledge for what he's done in other places uh make him extremely valuable to where we are moving as an organization um some things that we can already see and have been realized is he's already gotten our ball rolling with implementing paperless plan review and permitting um Adam would have been here tonight but he's on the executive board for asbo which is the Arizona building officials Association which is the professional uh building official for the State uh he's I I think he's on the board of directors he may be the president um but he's actually got a meeting in Prescot Valley tomorrow with that so I told him not to stick around and go home and get some rest for the Drive in the morning um the the last thing I'll update Council on is smartgov uh we are in the implementation phase with multiple department meetings being conducted to better improve the town's permitting review and inspection processes smartgov will be up and running next year and will give staff the ability to track and Report the council adopted performance measures adopted earlier this year and I just put a sampling of what those performance measures are in the bottom left of this slide um once again the I'll I'll say that I think our current software one of its biggest failures was came at the implementation process uh literally other departments were handed this new software and said here you go go use it uh this has been a really concerted effort on on all of our stakeholders within the walls over there to get together discuss our work flows disc discuss our processes and make sure that the software that we're getting and uh ultimately going to be responsible to to work with is going to be suitable for everybody and everyone knows how to use it down to you know it's it's most detailed information so with that thank you mayor and councel and thank you Ernie so this is nice to see new development taking place in town but I have a a question regarding buildings that have stalled and somewhat look like isour U for instance Leland's jazz club that's been boarded up for 20 years um can you tell me what the deadline is for buildings like that or any kind of ordinances that address those types situations thank you ice mayor um so so Leland's uh had a permit issued right right when I started for an addition and remodel um and it kind of limped on with interior work and demo and they started an expansion and then removed it and and all sorts of things then 2008 occurred the Great Recession um that building permit lapsed and was later expired uh they left the construction fencing up as you well know and it remained there for the better part of the last 18 years you just took it down correct so um I I will tell you that anytime someone comes in and inquires about opening up a business or or doing this that or the other they need commercial property that is typically the first place we point from the front counter at Town Hall and say uh contact the Stein Mets family and see if they would entertain a lease or sale of that property to you for your commercial Enterprise uh they have not been amenable to that in the past from what I understand uh even recently we've sent several people over and they've contacted them and had it back and forth there was at least dialogue that for my understanding um but what we were able to do in removing the fence which I think the the construction fencing and ultimately becomes an eyesore and more of a hazard than than not we we discovered that there were uh a transient living in that building uh so we contacted the owner and said look the construction fence no longer cuts it you're going to need to board up everything uh here's the methods by which you do that to secure the the perimeter and control egress to that site um and they did uh within a week of us telling them we're going to have to site you or condemn it for our building code so the unfortunately those are the the apples that people see and not necessarily the apples that people buy so that's kind of the the rundown on that but there are there are procedures put in place that you you want to work in good faith with people that are trying to build something I I use the the story of the guy that had a a building permit for his Dreamhouse issued in 1992 is up off of Ayo um it was Adobe he built it Brick by Brick by himself on nights and weekends and I final that building in 2008 so the permit was from 1992 that's a long time to have an active open building permit but those types of things do happen um it's just unfortunate because that's right as you drive into our town the Leland building um another question for you how about your planning staff um is it fully staffed the we are getting into um our budget cycle and it's something that we need to uh discuss and address there are there are some things that we need to look at from a staffing level or from a process level find determine what the root cause of some things that are going on are and we'll be bringing recommendations to the council ultimately uh whether that's a another full-time employee or a part-time employee or any combination um but I I can just tell you that on a plan review side um staff would be just in general would probably be better served have another plan reviewer for example like a an engineering plan reviewer that can do kind of the smaller scale engineering reviews on prod on different you know a barn or a Mar Motel or or something like that um so those are some things that we're looking out but I I I do appreciate you bringing it up that's good thank you other questions well that concludes our business tonight meeting a Jour can I do it oh Ernie there you go I forgot what it is after all these years it's the very last thing we're supposed to do it is a motion Mo motion to adjourn oh you make it he just did second all in favor a hand