Peoria approves $80 million Maui Jim manufacturing complex, defers water acquisition decision

e if everyone would please take their seats we're going to get started momentarily e good evening everyone it is about 6:02 p.m.

on October 10th 2023 I'd like to call the meeting of the peia city council to order also like like to welcome everyone here in our council chambers as well as our listening audience at wcbu also like to welcome the audience that wa that is watching via cable channel 22 clerk the council mics are open please call the rooll council member alen counc member sear here council member Gordon Young here council member graab council member Jackson here council member Kelly here council member Oiler here council member riggenbach council member velpula present and council member vesa you have a quorum present Madame mayor thank you everyone please stand join me for a moment of Silent prayer or silent reflection followed by the Pledge of Allegiance i al to United States ofer stands one nation God indivisible Li Madam clerk we are at proclamations okay we have three proclamations today the the first recognizes Hispanic Heritage Month this Proclamation is presented by the city of Peoria whereas the city of Peoria recognizes Hispanic Heritage Month by honoring the histories cultures and contributions of our community members and their ancestors who came from Mexico the Caribbean and Central and South America and whereas the city of Poria is committed to building a welcoming and neighborly Community embracing diversity and fostering equity for every Community member whereas more than 6% of the city of Peoria's population identified as Hispanic or Latin American in the 2020 census and Hispanics make up the largest ethnic minority group in the United States and whereas September 15th is noted as the start of Hispanic Heritage Month as the anniversary AR of 1821 Independence declarations in five Latin American countries Costa Rica El Salvador Guatemala Honduras and Nicaragua Mexico chile and Biz celebrate their independence days on September 16th 18th and 21 1st respectively whereas we celebrate the cultural heritages of our community members and the diversity they bring to the lives of our na neighbors and neighborhood Hispanics have impacted the culture of the United States Illinois and Poria in areas of business government Innovation art education and Entrepreneurship now therefore I read Ali mayor of the city of Poria do hereby do hereby acknowledge September 15th through October 15th as Hispanic Heritage Month in Poria Illinois [Applause] our second Proclamation recognizes the third annual Caravan and Hispanic Heritage Month and we have here christelle frosto who we all know also Maria CH Miranda and Louie marillo I probably didn't do too good at those name pronunciations thank you for being here can can you say those names for me christelle frosto Maria Miranda and Luis Moro you did good mayor okay very good thank you the proclamation reads whereas the community of Peoria Illinois is blessed with diverse cultures that enrich our City's Fabric and where is the vibrant Hispanic Heritage has played a pivotal role in shaping our community's history contributing to its growth and strengthening its character and whereas the third annual Caravan and Hispanic Heritage Month celebration was held on September 15th attendees enjoyed music food and vendors it started as a caravan of vehicles leaving the riverplex and concluding and concluded at Morton Square Park park for an event that exemplifies the spirit of unity and cultural appreciation and whereas the third annual Caravan and Hispanic Heritage Month celebration has become an integral part of our City's cultural tapestry and we thank the organizers participants and attendees for making this event a success now therefore I Rita Ali mayor of the city of Peoria Illinois do hereby acknowledge the Third third annual Caravan and Hispanic Heritage Month celebration in [Applause] Peoria I just want to say thank you so much and thank you for welcome welcoming us here very welcome really we've had great momentum this year celebrating culture and embracing it either in our high schools or schools our part par s and in our neighborhoods we are very grateful to be here and feel very embraced thank you great thank you for your leadership and our final Proclamation recognizes fire prevention month and hopefully we have Chief Shan soberer here our fire chief and who do you have with you Chief division Chief Nate rice who's in charge of the prevention division wonderful whereas the Peoria fire department is committed to ensuring the Safety and Security of all living in and visiting Peoria and whereas the Peoria fire department recognizes October 8th through October 14th as fire prevention month and whereas the Peoria fire department partners with the National Fire Protection Agency for educational curriculum pertaining to fire prevention and whereas the theme for 2023 is entitled on cooking safety starts with you cooking is one of the leading causes of Home Fires in the United States two of every Home Fires start in the kitchen with 31% of these fires resulting from unattended cooking whereas the Poria fire department will visit all Poria Public elementary schools to give a presentation and demonstration with a safety house now therefore I Rita Ali mayor of the city of peor Illinois do hereby acknowledge October 88th through October 14th as fire prevention month in Peoria Madame mayor distinguished Council Mr manager I appreciate um the proclamation I'm not going to steal too much of Chief Rice's Thunder I do have to mention um I'm extremely proud of this individual in his leadership in prevention this particular division works in the shadows um and when we say that the public education the uh the fire safety investigations code enforcement hazardous materials Chief rice is in charge of all of those things but specific to today or to tonight with this Proclamation um postco getting back into the schools and providing as much information humanly possible to protect one life um that's what Chief rice is done Chief rice Chief rice thank you very much um I'm very honored to uh get this Proclamation um uh and be quite honest uh I I just drive the car um those that really are the force behind making it go as my staff uh I have a staff of tremendous people who are very knowledgeable and do a great job for me one is here tonight uh investigator Brad Pearson uh is here tonight um and and I have a staff of four others that just do a tremendous job so um really they deserve a lot of credit um just a a quick success story of where we're at in fire prevention um two years ago when I when I took this position I said I wanted to get back into the schools uh in 2021 2022 we did get into every classroom in every Primary School of the Pia Public School System kindergarten through 2 grade um is about 100 classrooms and about 2500 kids uh this year in 2023 we brought back our safe house we've taken it to 10 of the 13 primary schools so far we'll hit the other three when they come back from their Break um in 2023 we will have talked to and presented to over 3,000 kids in the city of Poria so we are uh very proud of that and uh it's something that is a great accomplishment and we're just the the message of smoke detectors and the use of smoke detectors and how important they are uh can't be understated uh and we drive that message home and and we're driving that message home with these kids um so um we're just very thankful uh for your support and uh very honored to to receive this Proclamation so thank you thank you Chief you know I know it works you've been in the schools and you're teaching the children I have a granddaughter who was in she was in kindergarten last year she's in first this year but she has remembered this stop drop and roll stop drop and roll it's in her head you know so if there's a fire you stop you drop and you roll and she remembers that so thank you for your leadership thank you very much [Applause] appreciate Madame clerk we are at the approval of the minutes councilman R councilman riggenbach thank you Madame mayor I move to approve the minutes of the special city council meeting held on September 13 2023 and the regular city council meeting held on September 26 2023 as out as printed seconded by council member Kelly any questions comments please cast your ballots motion passes unanimously Madame clerk we are at the Town portion of the agenda 23- 330 is a request from the town officials to approve the September 2023 actual expenditures and to approve the October 2023 anticipated expenditures for the town of the city of Poria council member gr mayor Ali I move to approve as outlined seconded by council member Allen uh Town um trustee Allen any questions trustee Seer thank you madam mayor if I could just have a quick request tonight as we move forward we're getting more and more budget that we need to approve and if possible I don't know if it's possible or not maybe with your help and the city manager's help and Mr uh Kyle katty's help I'd like to see the same format if possible all these Financial reports that we're getting example Township the city obviously and also the Civic Center I think it'd be great to have all similar reports so we know exactly uh what we're looking at and we understand what we're looking at so just a suggest I'd love to see that if that's possible okay I think we can ask those questions but we're talking about three different systems we're talking about three different uh Financial bodies in terms of the the town the city and the Civic Center do you have any comments on that uh Mr manager uh I I think you said it clearly I mean there uh the town is a separate unit of government so we can certainly have that conversation with them but um it's really up to the town Civic Center and the Civic Center we we'll we'll have the conversation with them as well okay so thank you thank you thank you counc trustee all right so we have a motion uh to approve and we have a second please cast your ballots motion passes unanimously Madam Clark 23- 331 is a communication from the town officials budget committee with a request to approve the proposed estimated tax levy of $1,338 46 with an estimated tax rate not to exceed 0.831 08 for the town of the city of Poria d grup uh yes Mayor Lee the town budget committee met and they determined an estimated tax levy rate for the town of the city of Pur to be decreased by approximately 5% from last year's rate of 87714 to the new proposed rate which is lower of eight uh this would U draw down our reserves a little bit more than what I think is probably prudent but uh the proposed Levy would be approximately 60% of the overall budget perhaps some of the officers maybe supervisor Larry would like to speak as well before I move to approve supervisor um good evening so um if you look at the dollar amount the dollar amount that the township is um proposing to uh Levy is the same as last year um this means that there is no increase on property taxes from the township um uh taxing district uh we are seeing a decrease in the tax rate but that is based on um the eav um don't know don't know if our sessor is here um if you have any questions um in regards to the eav but um in order to draw down some of the reserves which have been impacted by the pprt um this is the best option for the township at this time move to approve seconded by uh truste Jackson questions truste Kelly thank you Madame mayor uh i' would like to uh congratulate uh the officers of the uh of the town uh for not uh for for keeping your Levy the same which ends up reducing the rate for our taxpayers uh well done thank you welcome trusty Alan uh thank you madam chairwoman uh Madam supervisor can you speak to the current need um are we seeing an increase in in visits to the township for various Services as we are transitioning through the pandemic um but we understand that inflation and other barriers that are impacting our current residents can you just speak to that please absolutely um one of the things that we had to take into consideration is given the increased cost of almost pretty much everything I don't think that there is an entity that is untouched um however we had to make a decision on whether you know we we're not decreasing any of the services um but we're not going to increase the funds that you know we're we're asking for the taxpayers to receive in regards to in regards to the need um that is uh it's a very complex conversation um we are not seeing a decrease at all in the needs within our community in fact we just recently I would say within the last couple of months um which when we did our budget last spring we had no idea that it would increase um at a substantial amount um so we are seeing it an increase of residents in our community reaching out um we are collaborating working with you know the resources around us but even they are being stretched thin as well so I think that is something that we're definitely going to have have to take into consideration um given the fact that more people are reaching out and this is not um we are not seeing an increase of people that live in uh uh certain areas of town we're seeing it over the entire Township so it doesn't matter which district you live in we're getting those calls from each and every one of multiple calls from each and every one of those um um districts um so that's that's just one thing to keep in mind um I had a conversations with a couple of the the trustees um recently and and I was kind of Back in Forth of you know you know of how much it's impacted us um we are a lot of resources or organizations and ra um organiz organizations and agencies Within FIA you know because they are stretched then are referring people to us as well um just to kind of put things into um perspective for those who may have uh strong feelings about Township and what we do and how it benefits our community um and and why is necessary that we continue to do what we do and make sure that we are very conscious of how we are spending within the township um I shared with a couple of the um trustees that just last month we had a record number of phone calls that came through to the Township in a two-day period um it was something that I had never seen um thank God that the computer the phone system that we use actually just start updated and collects data um that we are able to follow um just last month we were receiving so many calls that we were over capacity we helped as many people as we could um and made some adjustments with adding additional appointments for the month but at one point in time for about four hours straight we were receiving four to five phone calls per second not minutes not hours per second so I would like to stress that you know when we start having these conversations about reducing um um the resources out in the community uh I want to stress that there is an increased need um in particular you know what I have been seeing is that we're seeing an increase of um individuals who are still living at home that are disabled and or seniors in our community they are reaching out to us more than ever because they are on a fixed income so um I I think that you know moving forward moving into the and in the future we do need to take very strong consideration um before we start talk um before there is you know extreme uh uh influence of reducing the things that the the services that we provide um we're doing the best that we can as I stated before we have not reduced any of the services but we are definitely feeling the impact and hopefully hopefully you know while you all everyone is out and about they are seeing it and hearing it and feeling it too and so when we are in this chamber we're taking that into consideration um but in the meantime we're just going to do the best we can with what we have and doing what is in the best interest of the taxpayers uh thank you for what you and your staff do and elaborating on that thank you madam chairwoman very welcome have a motion on the floor please cast your ballots motion passes unanimously Madam clerk we are at the city portion of the agenda we are at the consent agenda 23- 332 is a communication from the city manager and Director of Human Resources with a request to approve and authorize the execution of a contract with gov hrusa to provide executive level recruitment service for Human Resources Director 23 - 333 is a communication with request concur with a recommendation from the Planning and Zoning commission and staff to adopt an ordinance approving a special use in a class B1 Central business district to establish a mural above the maximum height of 30 ft for the property located at 324 Main Street Poria Illinois and then finally 23- 334 is a communication with a request to concur with a recommendation from the Planning and Zoning commission and staff to adopt an ordinance resoning property from a class C2 largescale commercial District to a class i1 industrial business district for the property located at 8603 North Allen Road Peoria Illinois and that concludes our consent agenda thank you madam clerk are there items to remove from consent may I have a motion to approve the consent agenda moved by uh councilman Oiler seconded by council member seir any discussion please cast your ballots motion passes unanimously at this time I'm going to call on council member uh Seer to introduce a motion thank you Madame mayor um okay thank you um I move to suspend the rules and move item number 23- 340 before item number 23- 335 seconded by council member Oiler any discussion please cast your ballots motion passes unanimously Madam Clark 23- 340 is a communication from the city manager incorporation council with a request to adopt an ordinance approving the Maui Jem Inc Redevelopment agreement Mr manager uh thank you Madame mayor um very pleased to bring this item before Council this evening um we have a short slide deck that we just want to walk through with you um earlier this year the city adopted a Redevelopment project area or a tiff District known as the Medina Plains do you have the PowerPoint the slide deck there we go okay thank you um we adopted the Madina Plains Allen Road Business Park Tiff uh recently uh Maui Jim Poria Maui Jim was recently acquired by curing iware uh headquartered in pwa Italy the brands under curing iware you can see up up here on the screen above uh they are a luxury eyewear brand um manufacturer uh and with us this evening we have the CEO of curing eyear Roberto venado we have the CFO of Maui Jim Paul lippens and we have John Elias who is the attorney for the the redevelopers Maui Jim and curing iare desire to expand their United States Presence by constructing owning and operating an additional Poria manufacturing warehouse and distribution and office facility to be developed in account and to accommodate curing eyewear and Maui Jim's growth in their businesses in North America the project is estimated at $80 million which you can see here up on the screen Maui Jim and kiring iare anticipate retaining Maui Jim's current Workforce subject to the customary adjustments dictated by business needs and eventually adding new employees within a reasonable time frame frame after the opening of the initial phase of the project subject to their future and current business needs Maui Jim and king iare would be eligible for 85% of the increment with the remaining 15% of the property tax increment being remitted to the Dunlap School District it's anticipated that the uh Tiff reimbursement would last for 19 to 20 years this is a rendering of what the facility would look like and then lastly just so you get your bearings of where this property is located it's just south of the Walmart on Allen Road so that's Walton Road to the north which would be part of the improvements there's Allen Road which is to the east of this property uh that would also have an access point off of this uh and it includes 81 Acres of property so we're we're very excited this is the first uh Redevelopment agreement that we have coming forward inside the Madina Plains Tiff uh and we're very happy to to bring this forward and uh happy to turn it back over to councilman's here I just want to briefly say um I'm also very excited about this opportunity for Peoria for caring eyewear it was a pleasure yesterday to meet with Mr Roberto uh Votto uh who's actually the founder of caring eyewear that's been in existence for nine years now and just has made just remark able success around the world so it's so exciting to have the headquarters of caring I were the the US headquarters right here in Peoria Illinois and to the vision of the new facility is just amazing and located in a a premier spot I believe in our um in our city so with that I just want to say I'm equally as excited and I'll turn it back back over to council member SE thank you m mayor there you go uh before I give the floor to Mr uh voro um I need to say a big thank you to a lot of people I mean this been a uh it's a great victory for Peoria obviously it's a great victory for the fifth district and I have to say thank you for a lot of people I mean first of all my colleagues around the Horseshoe uh have been very helpful uh Miss Mr orer and Mr grab been uh very helpful to me I have toh say thank you to obviously our city manager Mr urick and obviously our attorney Mr Hayes uh that was uh right there in the Forefront with I and really uh also the uh the U Dunlap School District uh the their uh their president Abby humble and Mr Mike wisdom were at the Forefront also of these negotiations and I am am very very excited about the possibilities of uh this new relationship with Peoria and bring somebody from an international company right here at to Peoria it's a tremendous success so um also I I saw him in the in the attendance tonight uh Mr John Elias has done a fantastic job representing car Industries and companies and also uh being a local attorney has done a great job uh I think for us right here in peori also so thank you very much Mr allias for all uh your good work so with this is it my responsibility to introduce we can so I'm asking that we can give the floor to the CEO of the brand new company right here in Peoria uh caring iear and Mr Roberto voro thank you very much for being here sir thank you very much uh honorable chairwoman and mayor of Peoria honorable members of the Peoria city council just a few words to say that I am extremely grateful to be here representing King iare and Mai Jim and to have the opportunity to say a few words in person uh we truly believe in the future of Mai Jim we are very positive about the potential growth of this company the international expansion of Mai not only in continuing the success in the US market but also in the international markets Europe and Asia Pacific and for that reason we thought that we wanted to truly build something significant where the company was born and became successful and we decided to do it precisely here in Poria with the building that will have the all the characteristics in terms of sustainability in terms of giving a place for people to work well to be happy to come to work in the morning and to perform in the most efficient way so I will truly and sincerely thank you um you all for your support and for your help in making this possible without uh your vote of confidence without your support this would not be possible and so I am extremely grateful and then thank you very much very [Applause] welcome you're very very welcome thank you all right did you want to make a motion yes um Let's uh move to approve the new ordinance uh for ma Jim new Redevelopment seconded by councilwoman Bernice Gordon young any discussion want that please cast your ballots motion passes unanimously Madame Clerk we are at the presentations portion of the agenda 23- 335 is a communication from the city manager and director of public works with a request to receive and file a presentation on snow removal operations Mr manager well as we've seen the weather turn it is that time of year again um and we have our Public Works team here to talk about our snow plan for uh the upcoming year and I'm going to turn the floor over to uh our assistant director of the Public Works team uh who will talk about the the snow fighting efforts uh that is sa maroon thank you city manager uck and um just want to say um thanks again for uh having public works here again on an annual basis to talk about snow I'm really kind of loving the contrast of this meeting we just talked about sunglasses now we're going to talk about snow it's a great contrast so um anyway uh oh there we go now we're going okay very good um um again thank you to Madame mayor councel and and staff for allowing us to be here again this evening it just doesn't seem like it was that long ago that we were we were doing this um which was about a year ago and but time's flying and and we're back at it again so um we just really like coming down here and and um putting this uh presentation together so that um um the new Council will will get an idea of what we're doing um the citizens that are listening will get an idea of what we're doing and uh we we are going to be um sharing just a little bit with you not the full total uh removal plan but but it's uh it's a select few uh slides here that we want to cover tonight so the um the 2324 uh snow plan um for us it's beginning now okay we we start we literally start around August and uh but we're really into the thick of things now so um as of last year okay so a lot of what you've seen this year is going to be a repeat of last year which is a good thing because last year was the first year that we got back to 21 snow routes after for uh experiencing the cuts during coid so we're at 21 snow routes um Citywide we have uh we're designated uh with u eight I'm sorry four Hill routes what that means is the hills that are that are between the valley and the bluff have are all Hills of course and um so we designate four trucks to run those Hills from literally from laramy Street down to uh Abington and uh that keeps the Hills open because uh sometimes they'll get away from us the thing about the hills is if you can drive up or down the hill and get where you're going it's pretty likely you're going to be able to get to where you need to go even though there may be snow on the flat ground but but uh this the hills are really critical to our operation uh we have tandem plow routes which we have eight of them uh to briefly talk to you about a tandem plow route what that is is is we break out the 21 routes into eight routes and we put multiple trucks it could be two three or up to four on a snow route to or to cover the tandem route which are all primary routes they're arterial streets they're they're not residential but all uh res um arterial and then of course we still have an operation our 24-hour plan uh the round o'clock operations which is the two 12h hour shifts typically that goes into effect when there's two Ines or more forecasted uh that's um usually the trigger point for um for the for the 12- hour shifts going into the 24 hour operation um the snow removal plans and uh goals and priorities um number one priority is doing the primary streets which are the arterial streets throughout town the hight trffic streets there's 161 miles of uh primary streets going One Direction it's not coming back and then doing it again if there's four lanes on the street there's just 161 uh miles going One Direction those are the U the highest volume streets in the city priority two are the residential streets we have 332 miles of residential streets we have 80 miles of Alleyways and the priority uh two is is the low traffic volume it's the residential streets essentially um residential streets with clde saacs residential streets streets um that are on the grid throughout throughout the city of Poria um and the accumul it says the accumulation of affecting site distances that's when we're dealing with the um uh the blowing the drifting of the snow in certain areas a lot of times it's it's in areas where they're wide open but we also have to contend with uh those streets uh being adjacent to a primary Street they may be U it may be a residential but we have to give those special attention because literally because of the stop signs okay those are critical when you're coming out into a a primary Street or a residential street off of another residential street you've got to have that stop and go power um it says here the city does not have a be payment policy what that means is we do not guarantee that every street before when we're done with the primary arterial streets that we do not guarantee that all those streets will be bare pavement or running water before we enter into the residential streets okay um so we do not guarantee the bare pavement policy we're always fighting the elements with that um so um to make that a guarantee would be it it it would just be a lot more than what we could handle um so one of the goals here is is to maintain safe travel routes during the winter season and and to restore Mobility for the traveling public within a reasonable time frame following winter storm conditions we really do adhere to that we we're we're concerned about um the the local traffic U the citizens in Poria we're concerned about the citizens that come into Poria or the citizens that are going out of Poria so um we do put a um a high priority on uh uh attaining that goal on a regular basis and again here snow it says snow removal is a public safety operation and that's exactly what it is it's Public Safety it's getting people from point A to point B safely we're talking it's always about the safety measures of of getting the traveling public to go where they need to go so the timing of uh of the storms um has to do with the inches and the accumulation so when there's between two and six inches the city uh a Citywide arterial snow removal within is within 24 hours we have a 24-hour period in our uh snow plan that we will have all the arterial streets uh plowed and in good passable condition in 24 hours that is is uh between two and six now when it's at six inches or more the same thing applies except we have 36 hours now to uh maintain the the arterial streets again that alone is the arterial streets now once those are done is when we move into the arterial or when we move into the the residential streets and look looking at this map here it's the the green portion of the map is is it's our route one in the city of Poria this is Route One and so what we do when we go into the residential streets is we go into What's called the ABC routes which I'll explain it here it's a rotation approach to plowing residential streets in a nutshell that's what it is but I'm going to explain to you what exactly that is so if we take that route route one and we break it into three routes so there's three different route sections here that are broke out of that entire route one and what we do is this is called the ABC routes we go into the ABC route plowing when we go into residential streets so that from Storm to storm nobody has ever the First Street to be done and nobody has ever the last Street to be done and and this we we we like to talk about this often to give people uh the idea of um the fairness and how this works so essentially how it works is the first storm of the season if there's two or more inches on the ground of snow we will go into the residential streets we start with route a and then we go to Route B and then we go to Route C and then the next snowstorm we'll start with going into residentials now we'll start with route B go to C and A and then of course the last route is cab again we start over on the fourth storm that we would go into the residential street so this process is is it's clean it keeps everything uh equal across the board nobody's ever first every time and nobody's ever last every time those are the complaints that we hear but this eliminates that perception we just have to make Believers out of our citizens but this is this is how we eliminate that perception that uh somebody's always last um so getting into parking and the parking bands there's two types of parking bands uh one is the the type one is the primary streets and the downtown business district streets um these two signs designate what um which uh the primary streets are that are routed um these are posted on S on on light pole I'm sorry on on utility polls or on um on our regular Tel Spar poles so we have two types the snow routes um typically when there's two inches of snow that's been forecasted we we go into the um the emergency snow route removal okay um the downtown business district has a different has some different wording and that allows us to be able to clean up the downtown business district after after hours late hours but it also allows people to park downtown because of the business district and the need for parking so um it reads here no parking two or more inches of snow from 11: p.m.

to 6:00 a.m. okay so if we have the streets cleared from 11:00 p.m. to 6:00 a.m.

we can get in there with our with our equipment get those cleared so they're ready to go for the next business day um that automatically goes into effect when the snow reaches uh two inches or more but essentially it goes into effect when there's two inches that are forecasted sometimes we get the forecast of more than two inches but we don't always get it but as long as there's two inches on the pavement or more will go into this process uh the second uh parking ban is based on uh emergency declarations uh the city manager or his design could be director Powers it could be myself it could be the city manager himself what would um um designate that the city is going into a city it could be a Citywide parking ban it could be the even odds uh addresses where you park on one side of the street one one day and we can plow twoth thirds of the street and then you park on the other side of the street the next day and we can plow that last third of the street so uh there there's some benefits to um the parking bands that we that we will Implement um of course now we don't like to talk about citations but citations may be uh issued every 24 hours if if if uh the vehicles are not moved okay and that's before we get into a towing situation uh the commercial sidewalk city ordinance is um all commercial property owners are required to remove snow from public sidewalks adjacent to their property this is um churches schools hospitals and businesses commercial businesses okay we rely on those uh entities to help us remove snow off a sidewalk so that so that the citizens can actually navigate to where they're going if it's going to a doctor's office if it's going to school if it's going to church whatever the case may be um they need to be a f a four foot wide path for Ada and they must be cleared in 24 hours if we have six or more inches of snow or they have up to 36 hours if we have six or more inches of snow just as a reminder the snow shall not be placed in the street blocking fire hydrants or mailboxes okay that's that's critical on the uh for for Public Safety as well um and of course non-compliance could result in a fine as well uh so some of the information and resources that we have um the the uh our press releases are sent through the city Communications Group uh broadcast media is ready to interrupt programming if we need if we have an emergency situation we can contact them to get information out rapidly um there's information that can be um gained from Facebook or next door uh we also have the city's website so a number of places to find out information of of what's going on and what's happening next and then um of course the uh the Billboards uh we do get to utilize those as well on on uh emergency situations as well uh puia cares has has a uh an app on the website with the phone number uh that's another way of contacting us if there are any issues um you can actually I don't know if the numberers are there we go we got more contacts so you can call directly to Public Works and as long as we're um in in uh business hours operations th those phones uh will be uh answered by a live voice we do have a pre-recorded storm update that um uh citizens can call at the 494 8830 and that's an update to to tell people uh what we're doing what we're doing next and what the plan is okay um Prett recorded so um we have to obviously we have to we're paying attention to when the storm changes because our plan might change so those pre-recorded messages can change throughout the a period of uh a storm that might be a day or twoo long and then of course we have the the uh snow call center which is right in our office out at public works at Dre Lane um it's activated during significant storms uh we have a dedicated staff to answer the phone so you're getting a live voice again we we think it's critical for live voices uh and there is a voicemail backup if they can't get to your phone call right away if they're already on the phone with others uh we and we have um multiple phones that that our staff can utilize so depending on the size of the storm there may be more people answering phones this we do purposely because we'd rather hear from from the the residents or your constituents right away um we don't want to hear a complaint that somebody cannot get out of their driveway they have um for example a dentist appointment uh something more critical than that is dialysis um if if they need to get out we want to know right then and I'm not discouraging uh checking in on you know the puia carees app but it's it's it it gets to us sooner if it's an emergency or something that you're really concerned about to getting in contact with us with the live voice and we would we would uh we would prefer it that way so that we can get out and and take care of the situ situation at hand um that's it for that um open for questions if you'd like um assistant director maroon yes I hear the enthusiasm and the excitement in your voice I get the impression that you're looking forward to the snow season we always look forward to snow removal we do you know it's the it's the one biggest largest thing that we do with uh our our in the winter months right we do some of our other work when we can get out there and do it but snow removal is the one biggest thing that we do and and we take pride in it and uh we've got some very good staff members um I think I mentioned this every year we have some of the top plow drivers in the state and that's not my opinion it is done based on a competition for plow drivers that takes place in the fall and uh when you bring home the trophy and you've got the number one team that speaks for itself so that's where we're at we've got some very good plow drivers that's great you doing great job uh we do have some comments or questions uh beginning with council member Allen uh thank you madam mayor and and thank you sir and your team for all you do um in this space uh just two uh clarifying questions one um is this the same a number of routes that we had last year and then two uh how are you regarding current Staffing to execute your snow removal offense this season so uh to your first question yes this is the same as it was last year when we bounced back from the coid reductions we came back to 21 routes and that's where we're at again uh for this year and as far as Staffing goes and we didn't have a slide on it but really we didn't do that because we were really concerned about the number of slides and the amount of time for the sake of the rest of the meeting but that's a good very good question and we're staffed the same as we were last year we've got um uh 43 I believe it's the 43 full-time staff and 12 temporary staff will be coming in for the winter months so that will that number will allow us to be able to run two 12-h hour shifts fully staffed with four Hill four uh Hill routes 21 snow routes and if we have to go into the um the tanm routes from there but but we're staffed the same yeah really not a whole lot has changed so you probably heard a lot of repetitive stuff from me this year uh but because not a whole lot has changed from last year uh in terms of uh the routes and Staffing and how we're operating that's great to hear thank you sir thank you madam mayor you're welcome council member Reagan Bach thank you Madame mayor and I would just Echo the comments from the mayor Mr maroon thank you so much for the leadership you provide for for these snow Warriors and um saying this is a lot like last year's I think if it's not fixed why if it's not broke why fix it you know so um we we have a lot of complaints about a lot of things as council members but snow removal is one thing that a lot of people have confidence in under um your guidance so we just want you to hear that publicly and know we appreciate it thank you for the internal communication you give to us as council members and Nick McMillian does a great job in getting the word out to to the community so I'm looking forward to the first fall of that white stuff thank you very much councilman to move would you like to move to receive and file certainly I will move to receive and file okay seconded by council member Jackson if there's no more questions please cash your ballots motion passes unanimously thank you for your report uh Madam clerk 23- 336 is a communication from the city manager and director of public works with a request to receive and file a presentation on an update on the initial assessment related to the Illinois American Water Company from Woodard and C Curran Mr manager um thank you Madame mayor what we have uh this evening is a presentation from our Consultants that we hired Woodard Curran uh with us is Jim rard and uh Morgan roer and I'll turn it over to Jim to make some brief introductions and I believe that Morgan will be doing the the presentation so good evening m mayor and city council um glad to have the opportunity tonight to present our initial findings on assessment um for the city to consider purchasing the water system from Illinois American um so we we've done an initial assessment um Morgan roer is our project manager and she is going to be making the the presentation thank you good evening I want to start by saying this is the uh most beautiful Council chamber I've ever been in so it's a pleasure to be here tonight um so as Jim stated I'm going to present our initial findings on uh the potential purchase of the water system so we'll start with just a brief agenda of what we'll be discussing tonight um so starting with the purchase price and the annual Debt Service so this will be sort of the first part of the equation um what will eventually come out of an appraisal what the system is valued at and what the city uh is offered to purchase it at and also what that resulting Debt Service um is the next piece of that puzzle is operating expenses so how much it costs to run the system on an annual basis so this includes things like chemical costs equipment labor benefits things like that we'll take both of those pieces of information and put them together to look at a cost analysis or a rates analysis what is this going to look like for your rate payers um we'll compare both current rates and Pro Ed rates if the city chooses to move forward with the buyout against neighboring communities uh and lastly we'll look at some additional purchase considerations that aren't uh detailed in this presentation but certainly would be considered um if the city chooses to move forward so this is just a quick snapshot of what I was discussing earlier sort of the two pieces that go into the rates um the first is Debt Service so what you pay for the system and uh how that impacts the equation and then also the operating expenses those two combined will uh result in your water rates so starting with the potential purchase price as you can imagine uh it's hard to find comparables for a system like this water systems aren't uh sold every day but uh last year in 2022 American Water sold their New York subsidiary uh to a private another private company um the total purchase price for that system was 6 8 million and it had approximately 127,000 service connections broken down into a price per service connection that results in about $4,800 uh and one applied to the number of service Connections in Peoria that results in a sales price of approximately $277 million you'll hear me say this a lot tonight but obviously there are a lot of variables between Water Systems things like the size and amount of pipe um water quality and water source and many other factors so this is a data point but certainly not a representative of what the system in Poria looks like the other data point that we looked at is the last time that the city chose to move forward with the appraisal process that was in 2005 um and the price that was it was appraised for at that time was $220 million I do want to caveat that by saying um as a part of the process for purchasing the water system three appraisals are done and in 2005 the appraisals ranged from 96.5 million to $37.4 million so that really just goes to show the variability of um the appraisal process so we adjusted that 220 million value for inflation and in today's dollars that's approximately 345 million so we used these two data points as sort of our bounds for estimated um sales price of the water system but as is noted by the 2005 process um it's really up in the air until that appraisal process is done and that's an extensive process so converting those numbers into an annual Debt Service um you'll see on this slide we take those two purchase prices account for the costs associated with underwriting and issuance with those bonds uh and turn them into an annual Debt Service number on a 30-year term with an assumed 5% interest rate rate uh and that's where we get this just over 18 million On The Low End uh and just over 22.5 million on the higher end so now we'll shift gears into operating expenses um the first way that we looked at this is looking at what American water is spending now um so from the publicly available financial information the Central Division which is the division that Peoria's water system sits in um had an operating expenses in 2022 of just over $200 million we then uh looked at what percentage of that should be applied to Peoria specifically um and did that by percentage of volume of water sold so Poria accounted for 16.1% of the water sold in 2022 we applied that same percentage to those uh 2022 operating expenses again this is a place where variability comes into to play Poria could be a system that's more expensive to operate or it could be less it's sort of up in the air but for this analysis um and because American water does not does not um publish their financials down to the specific system level this is what we were working with um so that amounted to an estimated operating expense of just over 32 a half million dollars annually um and when you take that number and divide it by the total volume of water sold in Poria in 2022 you get an operating expense per gallon of uh just under S10 of a penny per gallon the next thing we did is look at that compared to neighboring utilities um so you'll see on this graph there's a wide range um and as we've been discussing every water system is different every source is different so that's really what accounts for these the other thing that factors in pretty heavily here is Capital Improvement um neille has the largest operating expense by a pretty significant margin but they also have a very aggressive Capital Improvement budget so that accounts for for some of that that money there so this slide is intended to take all of that information from the previous slides and put it together into a cost per gallon of water um so you'll see that the first uh item there is the annual Debt Service that we looked at on the previous slide and that results in a cost per gallon of anywhere between 4/10 of a penny per gallon uh to just about a half a cent per gallon when we add that to the operating expense we get a total cost per gallon of just over a penny to that 011 um dollars I guess you would call it per gallon one thing I do want to point out here is that average operating expense per gallon line item um we've assumed that if the city were to take ownership of the water system they would operate it at the same efficiency that Illinois American is now so that again is another assumption there are some economies of scale that come with the way Illinois American is able to complete Laboratory Testing and buy pipe and do all of these other things um but there's also nothing to say that the city couldn't operate it more efficiently over time so we've assumed in this exercise that um they would it would be the same operating expenses but that's something that if the city chooses to move forward would AB absolutely need to be evaluated further so looking at those total costs per gallons uh it represents an increase of anywhere between 177% to 27% over what uh Illinois Americans are now just for reference their cost per gallon is just over 9/10 of a penny per gallon um and that number is calculated based on their total revenue divided by the total gallons sold the slide is intend ended to show um how Peoria's water rates compare today to other neighboring utilities I apologize if it's a little hard to read some of the names there but um Peoria is the second uh from the right um and with a an annual water rate of just under $670 per year now anybody with a calculator in the room would say the number the point you know 9/10 of a scent times 3,000 time 3,000 gallons per month times 12 months per year does not equal that amount and you'd be correct um but that's because uh Illinois American uses something called a declining rate scale which is relatively common in the United States for Industrial and Commercial users the more water you use the less you pay per gallon so that there's some variability there in their rate schedule so just some background into what goes into um your average residential users water rates in porer currently there's an $18 um per month charge for a 58 inch meter which is what your average residential customer is going to have on top of that you pay just under $1 per 100 gallons so we're talking 3,000 gallons a month which is typical for a residential customer you're looking at an additional $30 per month there and then on top of that there are fees um specifically in this instance fire protection fees um and then Illinois American has some programs uh that they also charge additional costs for so that results in about uh just under $56 per month or $670 annually this shows how it compares to other neighboring utilities you'll see uh champagne is right up there as well they are also owned and operated by Illinois American this slide is very similar but it shows uh accounts for that in this case 27% increase uh if the city were to assume that Debt Service to purchase the water system um we assumed in this exercise that uh the city would choose to keep the declining rate schedule so just applied that percentage increase to the Illinois American um rate but that's another thing that the city would need to determine should they choose to purchase the water system is what that rate schedule would look like and lastly just wanted to touch on some other purchase considerations um one of them that is not insignificant ific is the cost of due due diligence and Appraisal um we would estimate this to be between $2 and $4 million um it's obviously a very extensive effort involving lawyers and engineers and appraisers and things like that and um obviously with a purchase this large that's an extensive process um financing and legal fees required Capital Improvements So when you buy a system of this size there is certainly going to be maintenance and repair and replacement of that those assets um regul compliance which in the drinking water uh realm is a very hot topic these days with lead services and P and things like that so important to consider both the financial and um other implications of that uh and then Staffing benefits and Equipment um those are going to be covered the cost of those will be covered under operating expenses but again in today's Workforce and things like that it's it's an important thing to consider um and the last thing I just want to mention here is we've covered a lot of the things that are you can Quant qu ify um but we also realize that there are factors to consider here that are more difficult to quantify and very specific to the city so um certainly acknowledge that those exist uh and that's all I have and would be happy to take questions questions Council council member riggenbach thank you Madame mayor thank you for this um information uh couple questions um regarding the operating expenses that you alluded to the economies of scale did did I understand you to say that you you are assuming the same economies of scale for us that Illinois American has for comparison purposes no for for comparison purposes we assumed that the operating expenses would be the same um assuming that there would be some savings to the city uh and the um just keeping that in-house in the city but I think that that number is probably going to be higher for the city especially in the initial years um so that's that's something that we've heard in years past that we would be losing economies of scale and if Poria City represents 16% of their Central Division um that would probably be a fair assessment to say that those costs would be higher yeah and also you the declining rate schedule schedule that you reference for business and industry you assumed we would be using the same schedule as Illinois American correct correct yes all right yeah and that's a relatively common rate structure in the United States um that's all I have mayor thank you you're welc thank you very much uh quick question if you can go back to the slide on the comparison yes so this looks like several cities throughout the state of Illinois are there others that are higher than what peori and champagne would be are there other cities in the state or would we be the highest we evaluated uh systems that were sort of within the same population range as Poria if we expand it outside of that then you may see rates that are higher especially as you get into the smaller systems because that does tend to happen but um for the ones that we looked at this was the this was the sample okay council member vesa thank you Madame mayor um I appreciate these numbers um but I think I'm still left with the question why why is puran champagne uh paying so much more shockingly more than these other cities that are of comparable size do you know so I think as we look at this analysis if the city could purchase the system for zero dollars you could reduce rates um because if you just look at those operating expenses you could reduce your rates the Illinois American is is taking a profit from your system as a private entity um and so but what we found is that The Debt Service you would take on is higher than the profit that they are making so that's really the difference there I agree with you it looks like it's uh about a quarter of a of a penny for every gallon um spent by a p resident and if we were to take out the uh even the 40-year bonds um one of the most favorable terms would be like 34 correct of penny so it would be an increase regardless but isn't that also assuming that operating expenses are the same isn't it isn't it true that they're they're passing along the costs to replace the lead pipes to us yes but I the only thing I would say there is if you were to take over the system to comply with current regulations you would have to do the same and there would be a cost associated with it there right but in 2021 the federal government passed a uh infrastructure Act and it allocated 15 billion dollar to uh government-owned uh utilities yep to replace lead pipes wouldn't we be eligible for that yeah there are certainly grants available and we uh see those in use all the time um they usually do have matching requirements and so that's one of those things that as we dive if the choice is to dive deeper that's something that could certainly be evaluated as you look at potential grants available and things like that that are available to public utilities and not private um um certainly factors in right I would like to dive deeper because um if that could get us below the 23 uh hundredths you know of a cent per gallon then it's a no-brainer but if it can't um it's a much harder decision um so I mean could we look into whether or not we'd be eligible for that I've actually looked it up I think there's a five-year timeline for the federal government you already got States declining some of this money uh we if we were to start the process could we get these grants to replace these lead pipes so our residents aren't paying uh such exorbitant rates and the only thing I would be concerned about there is just the time frame I mean the process of procuring this water system is not going to be a quick one um and so you know the timelines on those grants and things there's a lot of moving Parts definitely something that could be evaluated but yeah there's a there's a lot of variability there right it would be December 2026 but also uh the reason that it took so long back in 2005 was because there was litigation as to whether the contract from the 19th century uh was valid and enforcable and it it has been found valid and enforceable so another question is going to get tied up in the courts uh past the date that we might be eligible for this Grand money these are considerations that you haven't addressed um and you know I'm I'm just asking uh to look into it I think we have a report back on October 24th um um so I I appreciate these this is good data um but I do have these other questions that I think are very important and pertinent to our decision thank you thank you councilman vesan I think we're looking at an actual vote on October 24th the deadline for our vote is what's that date Mr manager uh November 3rd I think is the what whatever the last business day that of that week is um so what is it the second or third so the 24th is the last council meeting before that deadline date thank you council member oer thank you madam chairwoman a couple questions uh councilman vesp already asked one of them but where do you reflect in here the effect of not having to pay the guaranteed profit margin that the company is guaranteed by the Illinois Commerce commission so that is factored into the difference between that 0.0069 uh price per gallon operating expense and the 0919 uh Revenue number so everything in between there is their profit and you mentioned $2 to4 million to do the due diligence where did you come to that conclusion which is two to four times what we've even estimated on our own in the past and significantly larger than what I would estimate on my own just what we've seen in when we were looking through for recent purchases of Water Systems that's what we were seeing and again it could be um could certainly be lower than that I'd like to see if you could send us what specifically that breakdown looks like and how you came to that conclusion absolutely thank you you're welcome council member velpula thank you Madame mayor I would would like to start up with what councilman vper said my first read on that graph in this particular graph if you if you read that graph it says that uh the first question everybody will get is why is Poria paying more money but then the answer is in the rate analysis they say that majority of the companies are owned by respective municipalities that's why they play they pay less now going from there I I go to the page number one which starts with uh uh you know the cities appraiser valued the system at 96.5 million and American American appraiser valued the system at 3177 and then there was a three members panel it came to 220 Mr manager do you have can you provide us with what was what was the how did they come up with that number because everything that we're going to speak is based off on what was done in 22 uh at in 2005 now it is inflated to 345 million in 20 2023 I I we can we can certainly go back and look in the files and see if we have the the appraisal report that came out of that in terms of why they valued it the way that they did and we'll see if we can get that for Council for the for the next discussion also I have a follow-up question so again I don't know if we have any we have appetite for that but let's say based on the credit ratings you know how confident we are to raise you know the bonds to 5.1 I don't think 5.1 will be enough let's put 5.4 5.5 how confident is the city of Pura to see if we are even eligible to go that route well I you know I think that's um another big question is if we're going to go out and spend $3 to$ 400 million to buy the water company what's the the what are the rating agencies going to say if we go do that I think you know this this was looking at just a straight calculation without a Debt Service Reserve if if you're going to buy this with revenue bonds the the interest rate is going to be higher than with General obligation bonds and you're and the there's likely going to be a requirement that you're going to have to set aside a Debt Service Reserve uh in order to make sure that you've got the coverage to to be there so it might raise that that cost that was shown in the report from 18 to 22 million to more like 22 to$ 26 million of of cost because you've got to carry that as well thank you and I have a question for for you so the entire paper that or the draft that was given is calculated on the 3,000 gallons of water per month every every calculation on this paper is based off on that particular number only as it looks at uh the annual water only the last sort of area where it's talking about your annual water rates and things like that yes so I I think I passed the question this afternoon but I still wanted to listen from you if I if I did the math simple math and then so it says that if you divide 6 69 by 12 by 3,000 uh gives me 1.8 cents per gallon but then when I go back to page number three which says the total Illinois that pays Revenue per gallon sold is.

n and then on the top of it there is an operating expense of 67 uh 69 so can you just comment on that sure so the the difference between this and that just generic average cost per gallon is the declining rate schedule and so if you were to look at the the central division's rate schedule um there's different different things for residential customers versus Industrial and Commercial and so for a residential customer you pay a monthly fee per um your meter size so for a 5/8 inch meter that's $18 um and then for every hundred gallons you use that's just under a dollar um and then you add in those public fire protection costs and things like that and that's how you get to the $55.80 um per month now the difference between that and why that number is higher when you just do it as a cost per gallon is because the Industrial and Commercial users are paying a lower value and so they offset each other so it's just based on the rate schedule and how that's paid thank you just a clarification question how much how much are we paying now how much I'm paying now for every month what is what is my gallon rate uh so that's the 18 the flat fee for the meter so that's $18 if you were using 3,000 gallons per month that's just under a dollar for 100 gallons um so that's where the 30 comes from so the 5580 is the current rate for anybody uh using 3,000 gallons per month with a 58 inch meter okay last [Music] question so there is no CH in your assessment do think that we will go over 3,000 gallons at all residential users I'm sure there are residential users who use more than that yes and there are some that we use less so would you be able to send as a sensitivity um comparison what if if there is a thousand gallons per household versus so the if there is an average and we are looking at let's say 30 years from now how are we are we still going because the calculation that you did was 4.7 billion gallons for from today till 2032 I think there was one of the slide which shows the uh can you go back to the slide let me see this one here yeah see that the four four four 4.7 g million gallons is the constant let's think about the 30 years from now so where do we stand and then if you can give us a sensitivity probabbly assay or numbers to to Crunch on it'll be helpful okay thank you Madame mayor you're welcome member Allan uh thank you Madame mayor and thank you for your presentation today very detailed uh just two questions uh the first question um and I see you have assuming a 5% interest rate um if we were to issue the bonds whether that's the 30 or the 40y year would that be a fixed rate or or a valuable rate I believe the documentation that we received was for a fixed rate okay thank you and then the second question is in your uh observance when municipalities um ultimately acquire their water system do they have the same uh scale opportunities um previous you know considering uh you know illo Illinois American water is a conglomerate if you will and they have the ability to purchase pipe and things of that nature in large scale can you talk about just how municipalities are they still able to get some of those same price points or do they find themselves with higher costs now that they're not part of that conglomerate I think it would be associated with higher cost um I would say that the impact it's hard to quantify but I would say that it's um offset by the ability to receive grants that private um utilities cannot so um hard to quantify but there are offsetting benefits to being a public water utility again thank you for presentation thank you madam mayor you're welcome council member ranot thank you madam mayor um one additional followup miss rer the fire protection fee yes is that something unique to Poria or is that most of the Central Division um utilities have that whether it's a flat fee per meter or a percentage varies um in the Central Division but they all have that Municipal owned um Waterworks would have that as well um so it depends on the municipality some uh usually it's not directed through the water rates typically that's reflected through taxes um when they're combined in a municipal system but they're done different ways thank you Mr manager do you have any in any inlighten mind on that I don't not at this time that would be look into it thank you thank you mayam mayor you're welcome council member velpula thank you Madame mayor last question could you explain the the 30% like 17 to 27% let's put it as a 30% could you explain how how did we come to that 27% did you calculate that 27% based on .9 cents per gallon or 1.8 cents per gallon the 0.9 yeah okay thank you Madame mayor you're welcome any additional questions council member SE thank you Madame mayor uh Miss roer thank you very much for the presentation I do not have any questions for you tonight but what I want to tell my colleagues tonight um tonight is a time where I wish really I've been in this chair for six years and I wish um my uh vocabulary and my uh my the way I tell stories would be as good as like a Mr ringach had some great stories in the past I'm not talking about stories but presentation which is great at presenting things the best for me has always been Mr grab I wish I had their talent but I do not but here's what I want to try to do tonight I want to try to paint a picture to my colleague about what's in my heart about the water company I was raised by my parents that uh gave me sets of values that are very similar to all of you around here around the Horseshoe and I've used these values fairly well I think during my adult life one of the value was when you sign a document when you look at somebody in their eyes and you give a handshake and when you make a promise to someone it's very important that you honor that promise so the story my story tonight for my colleagues is really about over a 100 years ago there's a mayor Peoria that had a meeting I'm assuming I was not there had a meeting with the CEO of the water company and the mayor poror said hey there is no peor is growing and I don't have any money but I have this company would you be willing to buy this company from us from the city and run it for us and you keep the profit and obviously they made a deal right and part of the deal was listen here's the M excuse me there's the money and every five years though I want you Mr Co I want you to give me an opportunity to buy back this company and they shook hands on the deal and they signed some paperwork all I want to do and I know I'm older than some of you guys but really I just want to honor that promise prise that these gentleman made over 100 years ago I mean that's why for me when I look at the water company it's not just the money thank you very much for the presentation tonight but we're missing like councilman best buba just said I mean we're just scratching their surface I have a lot of questions for for you uh but you won't be able to answer my questions so you fast forward to 2023 and you know you look at elected officials you look at businessmen you you look at other people that make promises on a daily basis and sometime they have to break those promises usually it's because of power and money in this deal right here okay American Water Company is a$ 23.5 billion do company and guess what they do not want to sell the water company they have all the power and they have all the money okay here's what I think about this deal when I look at a mortgage most of us maybe had a mortgage for a condo or house 15year 30-year mortgage and hopefully you're old enough now that you paid off your house and now we did this we went through these pains of paying monthly payment so we would have an asset 20 30 40 years later okay and that's people usually understand the pain of having a mortgage and how great it feels when your house is paid off here's what I'm thinking about for this deal okay imagine I'm like I say older but when I think about this today I was thinking like councilman uh Allan okay he's I think he's the youngest one here no 20 30 years from now okay he will still be here I might not be here anymore but would that be great to give our kids and grandkids a business that generate over $43 million in today's dollarss that's what they generate $43 million a year the 16% was we sign the presentation so for me the title of the presentation tonight is water system purchase consideration okay like councilman vesa just said okay for me I cannot consider buying this company without a due diligence it's just impossible I mean we have too many question and we need we need exact numbers not just if this if that some some averages and all that there's no way I would want to spend our taxpayers money not knowing exactly what the deal is exactly how much money is it going to be what is the term of the deal that 20 30 40 years what the interest rates going to be what's the profits going to be yeah there's enough profit to pay the note I mean there I got 100 questions like that that we cannot answer nobody can answer until we do to Due diligent and that was my point four years ago five years ago and that's my second time going around with this deal here and some my question five years ago were not answered those five questions about the cost the interest rate the profit now where can we spend that money know if we have a profit at the end who would run it for us I don't want the city to run it I got a lot of questions like that that we cannot answer until nobody can until we do due diligence and that's why I am for the due diligent and again I'm saying I am for to Due diligent because I don't want to make I cannot make a decision to buy around like five years ago people were saying Dennis wants to buy the W that's not true I want a lot more information to make a quality decision for us and for our future it will be painful it will be painful the next 30 years if we get a new 30-year mortgage on this business but would that be great to have a $42 million a year revenue for the Next Generation maybe it would be maybe it would not be depend obviously on the pain but until we do the due diligence we don't know what the Pain's going to be so thank you very much for your presentation I hope I didn't take too much time Madam mayor but I wanted to talk about I wanted to tell this story it's important for me as a gentleman that we honor these promises that were made over 100 years ago thank you very much Madam mayor thank you councilman and and I think we do honor The Promise by every five years taking this into consider consideration whether we you know buy or whether we wait another 5 years and reconsider again I I think we continue to honor honor that um that promise any more comments or questions council member grup well um one of the things that certainly sticks in my mind having served on the body for 20 3 years is rather cynical attempt by American Water Company to um reneg from the deal that was made they challenged the constitutionality the legality I should say maybe constitutionality as well of the franchise agreement as council member vesa said that held up our ability to deliberate and get some of this data some of the empirics needed to make an intelligent decision this is how cynical they operate how cynically they operate um and then they come along folks be ready for this oh you need money here we're going to give you 25 million get rid of that ability to revisit this every five years yeah saw that the other thing that I see is water is becoming very important worldwide worldwide and what are we sitting on here we're sitting on something called the San Cod aquafer if it were oil we would all of our people would be rich and mirrors by now factor that into the equation so uh yes data we need we missed uh by one vote being potentially halfway through the bonding cycle 65 vote a number of years ago and I think it was a tragedy and by the way there's nothing that says that the city if we were to acquire the water system has to run it we can uh put out a request for proposal perhaps Illinois American Water Company if we got that far but we were thinking this a couple of decades ago would bid to run it for our people so these are some of the factors that come into play in my mind as I look back on the fiveyear cycles that uh I have uh sat here and watched coming and going um over 23 years and so we never want to give away the ability to revisit this and to get the empirics on it perhaps we'll decide as a body that this isn't the correct time to do it maybe it'll be a future Council that'll do it maybe it won't I had a former mayor say to me hey look at all this time that's passed not one city council has exercised the option to buy it back like well they must have all been right all those previous city councils were absolutely correct right wrong so the the arithmetic changes councilman here and uh you know I appreciated your comments very much and uh those are some of the thoughts that I have on my mind I don't think this is a time to drag our feet on getting the conso all the information it needs to make a decision um are we going to have all this by our next meeting manager okay thank you you're welcome thank you uh good discussion uh good information of course um there's a desire for even more information between now and and the 24th um I appreciate the in-depth presentation and responses that you've given us tonight I think we have a lot to think about between between now and the 24th and what weighs heavily on on my mind and and my heart and I guess my gut is debt Debt Service Heavy Deep Debt Service in light of our current pension liability over the next 16 to 17 years that's going to increase exponentially uh between now and 20 39 so I you know I just think in terms of the risk potentially high risk that we take in terms of debt and taking on a potential um buyout whether it's now whether it's two to three years of due diligence we're still looking at a lot of debt and it 30 years 30 years is a long time to see it go away so that's that's where that's where my cards are right now but uh we have a lot to think about we have a decision to make in uh a couple weeks so thank you for the information that you've given uh the Deep um research that you've done very appreciated the information that you're going to provide to us between now and and the 24th so thank you very much both of you thank you can I get a motion to receive and file moved by council member rigin Box seconded by council member gra please cash your ballots motion passes unanimously Madam clerk we we are at regular business 23- 337 is a communication from the city manager and finance director com troller with a request to receive and file the 2024 2025 banal budget timeline Mr manager uh thank you Madame May I'd like to turn the floor over to our finance director Kyle Kat thank you Mr manager uh tonight kicks off the 2024 2025 banal budget process um the ACT tonight is putting the budget on the table um the the budget document has been filed with the clerk's office this afternoon and compliance with the law um I wanted to just kind of run through a couple things first I'll run through just what the schedule is um similar to P to past years uh we are scheduled to meet um every Tuesday until uh the passage of the document which we anticipate to be around November the 14th um to have continuing conversations on the budget document itself um and just as a reminder the the budget does have to be legally passed and filed with the county clerk by the last Tuesday of December um which they are actually closed so that would actually be the week before because of the holiday um we're not really here to talk about the budget in depth tonight but I want to give just kind of a few highlights of what the budget looks like this year um the budget as presented does have the general fund in in a balanced situation with the slight Surplus um we do have a declining uh Debt Service payment this year due to to um no additional Bond issuances we are issuing some debt for our iepa low interest Loan program for our CSO projects um it has over a hundred million doll in needed Capital Improvements throughout the city ranging from roads sewers and storm water infrastructure um and then uh you know lastly and just as the the mayor just said in the last item um we also make our required contribution to our pension plans um so keeping on track with what our requirements are um this year um the budget document in front of you I just do want to lay out that this is the first year we are using a new uh budget transparency tool um this document actually will is now a live interactive document on the city's website it went live around 5:30 this afternoon um so the council the community can go in and have all the same information and I hope in a more readable and transparent format um as we have these discussions so if there is any formatting issues some that is we're trying to take a digital format into a into a paper World um so please let me know if there's anything on there that you'd like to see or any issues that you run into um since this is kind of our first year in it so with that I'm more than happy to take any questions I love the new format it's great thank you any questions Council can I get a motion to receive and file moved by council member Oiler seconded by council member Gordon young please cast your ballots motion passes unanimously Adam Clark 23- 338 is a communication from the city manager and assistant city manager to approve the poror Civic Center budget Mr manager uh thank you Madame mayor I think that we do have some representatives of the Civic Center Authority that are here um but I'll also once director crat comes back um we will walk through this uh item for you this uh the Civic Center did put the operating budget together um in a in a format that was as they had previously done in the past so it does look a little this is I'm really speaking to councilman Seer here it's a little bit different than than what we've put together for our budget but uh at this point I'll turn it over to director CR yeah just I think just high level with with the budget for the Civic Center in this coming year and obviously there's Representatives here that can get into more questions of it um the the operating budget does have a slight deficit um that is primarily due to when this budget was put together in consultation with the finance committee and and the uh the PE Civic Center board um there was the planned uh shutdown of of the arena for about a four-month period um due to uh at the time the planned installation of the ice of the ice plant due to some timing with uh getting the infrastructure needed for that that is now delayed until um 2025 um so where this actually ends up um it may be in a better situation um but that's where this budget landed so far um this year so with that I'm I'm more I will probably defer questions to them but I'm more than happy to help with any questions council member Kelly uh thank you Madame mayor yes director cratty I should have given you call but I was pretty busy I just really have one question the U HRA tax uh projected yes uh is down 40% from last year uh why is that so the agreement with the Civic Center Post the last Bond issuance in essence is guaranteeing $1.2 million in HRA dollars going to the Civic Center so the intention with the budget was to budget at what that minimum threshold is it could come in at a better rate than that um from the city perspective you know we're looking at about a we're estimating probably close to a 5% decline in next year's budget so more than likely that 1.2 million will be higher okay um thank you very much thank you Madame mayor you're welcome any additional questions council member riggenbach move to receive and file seconded by council member velpula council member seir thank you Madame mayor just a couple questions and um I don't want to embarrass anybody and especially myself tonight but so uh director cratty what's gaap stand for sorry can you repeat that again what is g the letter Gap stands for I'm GNA defer General no General what's it is that account account principle or something yeah sorry you're talking about Gap yeah the General accept accepted accounting principles there the rules those rules the Gap rules uh I'm not sure but I thought in the past there the HRA tax okay we're showing this year about $800,000 loss would the $1.2 million be supposed to be below the line and really we're looking at a $2 million loss am I correct in saying that um I think it does depend on how you want to present it a lot of places will look at it as you know subsidies and outside payments do go below the line um from the city's audit standpoint which obviously I know we have a later item on that tonight most of our below below the line activity is only related to debt or transer in are out um so Gap does allow this treatment um to show above the line uh last question I'm really interested and and it's not there I mean what are the chances of getting a balance sheet so we can see because I can't see anywhere in these Pages where it talks about the bridge loan we made and also the $20 million in capital investment that we uh gave to Civic Center is that anywhere is that is that visible anywhere is that available anywhere I will defer to the folks from the the Civic Center on that hello I'm Mindy Balman I'm the Director of Finance for the Civic Center um at the time of the budget we had not discussed the $20 million um so that's why it is not presented here um it is in our financial statements we did receive it in August is um I can provide a balance sheet should you so need one do you usually provide a balance sheet on a quarterly basis or is it available usually we do financial statements on a monthly basis um I've just never presented one for a budget okay and would would the $4 million loan and Bridge Loan be on that balance sheet also is also in our financial statements thank you very much for being here thank you madam mayor you're welcome councilman riggenbach you wanted to modify your motion yes that should be a motion to approve the budget not to receive and file second it by council member velpula any additional questions the motion is to approve the Civic Center budget please cast your ballots motion passes unanimously thank you um Madam clerk 23- 339 is a communication from the city manager and assistant city manager with a request to adopt the 2023 strategic plan Mr manager uh unfortunately uh Kimberly Richardson is not here this evening uh being under the weather so we'd like to ask for a two-e deferral of this item and bring this back on the 24th I get a motion for to defer for two weeks moved by council member Kelly seconded by council member velpula any questions comments please cast your ballots motion passes unanimously Madam Clark 23- 341 is a communication from the city manager and finance director com controller with a request to receive in file the month ended August 31st 2023 an audited financial report director cratty I will uh be brief you're hearing from me a lot in a short succession um but just you know high level standpoint uh general fund revenues are down about % year-over-year um about $7 million year-over-year um over overall expenditures were up about 3.3 million um what I wanted to kind of say Obviously and it's it's within your budget documents that were put on the table tonight um looking at our financial projections for the year we are anticipating around a $10 million general fund Surplus um so while these numbers may seem down or not going in the right direction um based off of how State revenues flow in and our expend expenditures we're anticipating about a $10 million general fund Surplus um that within the coming Year's budget we've earmarked for uh for Capital Improvements um so I just wanted to kind of put that out of context as we look at this financial report um and I'm available for if there's any specific questions on the report thank you council member Kelly thank you madam mayor director cratty when you speak of a general fund Surplus could that also be said to be an increase of an increase in the general fund and I it's it's when I talk about a surplus it's more about that gap between what our revenues are coming in at and what our expenses are so we're we're trending on path to have our expenditures meet what our budget was last year we're just still seeing some higher revenues specifically um in areas like state income tax and sales tax receipts that are keeping our Revenue numbers at a higher level than we anticipated I I understand that and I'm very happy about that uh but I just um I don't know that seems an odd U word for for me uh Surplus just but it would translate into a an increase in the general fund of $10 million is that cor correct it would be um obviously pending budget discussions there would be a $10 million increase to the general fund fund balance um but as I stated with the recommendation and the budget that we'll look at next week is looking at that being a transfer to capital thank you very much director cratty thank you Madame mayor welcome there's no more questions may I have a motion to receive and file moved by council member Allan seconded by council member Oiler council member Sear I'm sorry madam Madame mayor to be late director just one question uh nobody knows for sure there's a uh if there's a possibility of a recession next year in 2024 where uh would be your biggest concern for next year uh with the biggest concerns always are that most of the general fund dollars that the city takes in are consumption or income based taxes so any pullback in in the economy is going to directly affect those receipts um like I said I don't want to get too much into the budget discussion for next week we have built in a little bit a little bit of a pullback um economists are having a really hard time I think deciding whether or not we're going to see a recession I feel like it's gone from it's going to be a recession to a soft Landing to a we don't know um so we have built in a little bit next year but I think it's really anyone's guess if we're going to have some kind of large pullback at any point in the next couple years thank you director thank you madam mayor you're very welcome we have a motion to receive and file please cast your ballots motion passes unanimously Madam clerk we are at unfinished business 23- 328 is a communication from the city manager and director of Community Development with a request to concur with a recommendation from the Planning and Zoning commission and staff to deny an ordinance amending existing special use ordinance number 13932 as amended in a class C2 large scale commercial district for a shopping center to allow for two window signs with a total area of 24.5 Square ft for the property located at 7611 North Grand Prairie Drive commonly known as a shops at Grand Prairie and on your desk there is a revised Council communication and ordinance thank you madam clerk I'm going to go straight to to you council member Allan thank you Madame mayor and uh thank you colleagues uh for the patience as we deferred this item two weeks ago um as referred to by clerk car uh clerk tar excuse me there is a council communication with an update at the bottom that talks about uh some recent developments that I feel that have brought us home on this uh particular item so I'm going to uh ask for privilege of the floor to assistant director Leah Allison for Community Development to talk about this item a little bit more thank you very much appreciate it um so yes I I would like to give you a brief summary to explain why you have a updated Council memo and a revised ordinance in yellow on your desk so um this request is an amendment to the existing special use for a shopping center um specifically referring to window signs for Academy Sports which is a newer tenant out in an existing building by the shops at Grand perie shopping area their original request was to have window signs that covered 50% of their their front facade Windows the unified development code limits that coverage to 20% so we went through the appropriate process with the Planning and Zoning commission reviewing their request the result was a recommendation current was staff's recommendation to not support that 50% coverage so it was ultimately a recommendation for denial the commission did say and recommended that Academy Sports and staff maybe work together and see if there is a solution a compromise um something that could benefit Academy Sports and what they need and also adhere to the the UniFi development code and I think that's exactly where we've landed landed today and that's why you have a revised memo that um explains that Academy Sports has provided to us window signage that is 30% of the coverage still a little bit more than 20% but a lot less than 50% where they originally started the other caveat that um brought staff to support that request is that their existing exterior I wall signage is currently in place would be capped at that existing wall signage and that's approximately 10% of their wall their building wall so staff has felt that that's a good compromise a great um support of the business's needs and their desires for signage but also still meeting that intent of the unified development code with regard to overall signage so again the revised ordinance before you is to approve window signage with 30% coverage with a caveat or a condition that their existing exterior wall signage is kept as it is currently uh installed um that's specific to Academy Sports uh we hope that they're there forever if for some reason that tenant changes that can those conditions can can expire and we would revert back to the Uh current signed regulations at that point in time for for the business that's there now so are there any questions that I can answer good makes sense uh thank you assistant director Leia Allison for your work on this and and thank you to Julia among your staff and also want to shout out uh David who is the the legal counsel uh for the petitioner who came down from Indiana Dave you want to wave and and to the council I appreciate you coming coming down um I think this is a great um illustration of uh us being business friendly while also adhering to our code and so I appreciate the compromise by both entities and uh I am proud to move for a motion for approval thank you can I get a second seconded by council member riggenbach there's no discussion please cast your ballots motion passes unanimously Madam Clerk 23- 321 is a communication from the city manager and finance director com troller with a request to receive and file the 2022 annual comprehensive financial report audited by Clifton Larson Allen Mr manager sorry about that uh thank you Madame mayor I will turn the floor over to our finance director director cratty all right uh this uh this item was deferred uh at the last meeting just for because of the timing of the report um Clinton Larson Allen was here to give the presentation uh two weeks ago um and I'm available if there's any additional questions after people have had a chance to read the report can I get a motion to receive and file council member here was that a motion uh yes ma'am thank you madam May may just move to receive and file the annual comprehensive financial report seconded by council member Allan please cast your ballots motion passes unanimously Madam clerk we are at new business uh new business and I I need your assistance here Mr manager in looking at our next our timeline for the upcoming budget meetings we we are looking at having our first budget session next Tuesday at 6 o'clock which is the 17th of October and then the following meeting is our regular meeting on October the 24th the Tuesday following that happens to be October 31st which is also Halloween and I've talked to a few council members that had some concern about that because of children family events and harvest uh programs and so forth so I just wanted to throw that out to council as a whole in considering possibly rather than the Tuesday the uh October 31st Halloween to consider perhaps either the Monday October 30th or the following or that Wednesday November the 1st so can I get some feedback maybe now on on which date if you're open to you know not hold it on Halloween which date might work the best council member Allan uh thank you Madame mayor on behalf of the constituents of the Allen household I would support either one of those stes proposed okay thank you thank you uh council member SE thank you Madame mayor I would be out of town on the 30th so for me would work better on November 1st November 1st okay uh council member riggenbach I'm just the opposite of councilman SE I cannot do the first but the 30th or hallow would work for me okay thank you uh council member Kelly uh I prefer the first uh Madame mayor but uh the 30th is fine also okay thank you anyone else want to weigh in council member uh Gordon young I just like to say thank you all it's my birthday on Halloween you want the day off I'd like to have the day off if possible thank you madam mayor do either of the other two dates uh work for you either okay thank you uh council member Jackson thank you Madame mayor uh that Monday October 30th works best for me but I'm open to whichever the majority selects okay well it sounds like we're in agreement that we won't do Tuesday the 31st I think there was one conflict on November 1st and two conflicts on October 30th if I heard that correctly maybe I maybe it's just the opposite was that just the opposite Who had who had the conflict on November 1st one and who had the conflict on October 30th two okay who has a conflict on the 31st 31st was I thought General agreement that we would avoid that date am I correct there's General agreement we would avoid Halloween why I don't think we need a motion just more or less cons um consensus on which direction to go if it's if it's your way on business you can still possibly participate virtually that applies to any of us council member Oiler I just want to go on the record to say my constituents or my entire life so whatever day works for the city of Peoria works for me okay all right okay we will uh we have some time okay we have some time we're trying to decide really between that Monday and Wednesday and we don't have to decide tonight but we'll we'll Circle back probably via email thank you any other new business okay um Madam clerk we are at citizens opportunity to address the city council I believe two cards are coming up to you right now thank you familiar name Mr duni okay um Nick sandrel yes sir thank you for having me Madam mayor and I'm honored to be in front of you folks uh my problem is quite small compared to the water the future of water in P area so I don't want to take up much of your time um I live over in the cottage district and uh it's a bunch of houses that are my house is 140 years old my neighbors it's quite a nice place uh councilman GB has has represented us and and in in the past uh helped us get some some nice things done um but a few weeks ago someone that had just moved there I ran into my car got got vandalized and I said oh my gosh I it's really too bad we don't have people think we have crime we don't have a lot of crime there it's really a nice quiet neighborhood but uh I said well you know you don't have a garage door so you know or a light you know well I contact contacted Chuck gra and he said he was going to take care of it for me so I thought as in the past we got all we all get together we go something El which is best for our neighborhood a few days go by and the next thing we have these lights up there it looks like the Walmart parking lot um I can't sit on my back porch I had a reloader come over she said you'd be lucky to sell this no one can sit here it's just I have two jet fighters coming at me and my lawn people that have lived there for paying taxes for 120 years she told me she go we can't our bedroom is a mess and so I contacted councilman gra and he responded with how much crime there is and vandalism and it's terrible and I got to take care of this and this is how it's going to be I said well that's not really working out for us well that's how it's going to be so I tried again the next day and I uh contact uh M schelling who's lived there for 120 years she tried Conta we got the same response back there's crime there's vandalism somebody uh blackened the street light and I'm going to get down to the bottom of this whoever vandalized this we're just like well can't we just can't you just come over I invited him to my house house just come over in the evening just have a look you know there's better lighting choices I agree it's an LA maybe we need some lighting but there's better lighting choices than giant LED lights shining in everybody's house and in their eyes uh my neighbors got uh visual disabilities he's a mess he can't even uh go out at all so I just don't know you know they asked me to come I you know I don't really want to trouble you but we don't know where to go if councilman greb doesn't want to listen to anything it's just the way it is you know I grew up in Chicago um when mayor Daly was the was the mayor and uh you know it was at who's got some clout you got some clout we can get some things done here it kind of feels like that my dad was a state representative for one term he got sick of it and tried to tried to correct it da wouldn't have it he had one term he was gone but it kind of feels like what who is this person two weeks go by boom you we got lights all of us that have lived there forever are suffering I'm not exaggerating the fact that I cannot sit on my back porch it's like jet fighters are coming at me um and that's all I hear about the crime it's it's terrible that you think that badly of of our neighborhood because it's not that bad you know the the vandals that blacken the um the Street Lamp seems to be an issue and the Street Lamp is right next to me so uh Mr Doss who's got the visual handicap I went over to them I go geez they're making a big deal out of this black and thing he goes it's been like that for 12 years he said 12 years ago the city came with a snow plop and they backed up and they knocked the thing down so they came back and they put a new one up and they know I have the vision problems and like I said you know our houses were built before there were street lights I mean our houses are street light and then there's our front window so they said wow that's pretty bad we'll paint it for you so councilman greb you don't have to look for the vandals that painted the our Street Lamp it was painted 12 years ago by the city I really wish that we had somewhere to go to correct this because it's unlivable and and it's a shame that it just got done without any uh consultation with any of us so again thank you for your time I know this is a small issue but I don't know where to go my neighbors don't know where to go councilman grave doesn't want to hear it he's already you know made a promise to someone and fulfilled it and that's what we're living with so we will try uh other avenues I guess maybe they can write to you um but they asked me to come down I was a little hesitant but I appreciate you uh giving me the time thank you that's about it Mr lunick thank you m mayor and councel um my name is Doug leig I am a co-founder of big picture initiative and um I'm here to uh spread good news the uh mural that you approved tonight uh is the one on the county courthouse that is uh what I named Abraham blue and we named it Abraham blue because um outside of the historical reasons in the plaza it's a symbol of hope it's a symbol of Hope for people struggling with mental [Music] illness a Abraham Lincoln our greatest president suffered from depression it wasn't depression of our sort of oh I'm sad it was called Melancholia and it was the dire circumstances feeling that nothing is right everything's wrong and people that suffer from Melancholia are often times suicidal as Abraham Lincoln was he was kept from committing suicide by his friends and neighbors everybody around him who loved him who supported him watched out for him they took sharp objects out of his home when they thought he was going to commit suicide they removed his his shaving razor they actually went into his home and took things out of his home to keep him safe and it's this kind of activity that happened over a hundred years ago that can still happen today we still have the ability to help each other through difficulties and Abraham blue on the courthouse is a symbol of that hope that we can all help each other as best we can by talking about our problems talking about how we feel talking about about the things that matter in our lives with those who were closest to us often times with mental illness and I can speak from Authority because I had a breakdown when I was 45 years old when you are mentally ill at ease or diseased or mentally challenged by your thoughts as I was I started to believe that I had no talent I started to believe that I just lucked out with my job at caterpillar being a photographer that flew around the world and took pictures I was paid for my passion but when I was depressed none of that mattered I had friends fortunately who stood by me who actually um countered what I said with you know Doug there's a different way of looking at that you don't have to just think in one way way that you're thinking there are different ways of seeing things everything changes with the light you see it in everything in the world is determined by our perceptions and we don't always see things properly we have to depend on others points of view to balance our own point of view sometimes and also augment what we believe so I'm up here and I see I have a minute left I guess I'll get to the point on November 13th at the Poria um Riverfront Museum we are having a dedication of Abraham blue uh the working title on it was Abraham blue in the pink but we're not calling it that I'm just calling it Abraham blue 2023 and we are having an augmented reality version of this that when you lift up your mobile device in front of the picture at the courthouse you can receive a story far greater than what I've just told you and it's about uh not only depression and Rising above adversity with the help of community it's about how we all can work together as a community to bring healing powers through the Arts and through each other uh um through Central Illinois and and address the problem of mental illness with each of us working together hope to see you at the piia Riverfront Museum 1:30 by the way at on the 13th of November thank you very much for your time thank you very much Madam clerk we have an executive session I would like to invite a motion to adjourn and to convene in closed session immediately following adjournment of the city council meeting pursuant to the open meetings act 5 I cs120 2c1 to discuss pending litigation and pursuant to the open meetings act 5 i l cs120 SL2 c21 for approval by the body of closed session minutes moved by council member Allan seconded by council member Kelly uh please cast your ballots motion passes unanimously thank you for your service