Showlow Council Approves $56.85M Sports and Event Center Design Phase by 6-1 Vote; Whipple Dissents Over Hybrid Model Risk

[music] What do you want? What do you [music] want? [music] What do you want? [music] What do you remember? [music] Heat. Heat. [music] Heat. Heat. [music] like to call this meeting of the Xolo City Council to order. Show that all council members are present with the exception of Councilman Clark. Um, tonight I've asked uh Councilman Jud to lead us in the invocation followed by I'll lead us in the pledge. If you all like to stand and join us, you may do so. Oh, he's right there.

Our Father in heaven, we're grateful for this opportunity we have to meet for city council meeting this evening. We ask that thy spir will be with us, that thou will watch over and protect us and especially our law enforcement, our first responders, that th will watch over and protect them. Please help us to discuss the issues at hand and that be led in a way that is pleasing to thee and hopeful to the city.

Grateful for our city staff and all those that uh in our community that help to make this a better place. And we say these things name, thy son, Jesus Christ. Amen. Amen. To the flag of the United States of America and to the republic for it stands one nation under God indivisible [clears throat] with liberty and justice for all. You guys didn't know I had that kind of talent, did you? From the side over there led us in the pledge. Thank you, Councilman Clark and Councilman Jud. Appreciate that.

Next item on the agenda is call to the public city attorney. Any citizen desires on a matter that is within the jurisdiction of the city to do so at this time. Comments shall be limited to three minutes per person and shall be addressed to the city council as a whole and not to any individual member. Issues raised shall be limited to those within the jurisdiction of city council. Pursuant to the Arizona open meeting law, the city council cannot discuss or act on items presented at this time.

At the conclusion of the call to the public, individual city council members may respond to criticism made by those who have spoken, ask staff to review a matter, and ask that a matter be put on a future agenda. Thank you. I do have a couple here. Uh Mr. Roberts, [clears throat] thank you, Mayor and Council. I wanted to give a shout out. We had a construction project done on 36th Drive and the contractors came in from out of state and they were very responsive to all of the residents concerns.

They did a really good job when any of the residents had an issue with pro. It was widening the street so it affected all of the properties on that street and many of the residents were having concerns about this or that or whatever.

and that crew responded positively to each and every one of those re those uh complaints and they did a great job and I just wanted to give them a shout out cuz that contractor crew went above and beyond to do what we needed them to do and did a great job for the city. So, [snorts] thank you sir. Appreciate that. Are you set and head this way? Next is Mr. Bad. Good evening, Mr. Mayor, council members, staff, but most importantly, your audience.

Your audience is here to learn what's going on, not only within the town, but in the air areas where the town also participates or many of the citizens. Upcoming in September will be the 95th annual Navajo County Fair. The fair runs from September 16th through the 19th in Hullbrook at the Navo County Fairgrounds. This year, uh, not only are we celebrating our 95th year, but we're also recognizing the 100th birthday of the Mother Road, Route 66, as well as the United States of America, 250 years.

It's a great time to be in America. There are many great things going on, and there are some things that need to be corrected. But hey, we all work on it one step at a time. Excuse [clears throat] me. Back on the back uh shelf there, I have left some uh fair books as well as some of these rack cards to be put in and displayed on racks so that everybody can see these, pick one up, take it home, and maybe answer some of their questions. We also have a lot of youth participating in the fair.

We have uh horse events that occur. We have livestock events. We have uh quilting and mechanics and so on. This year at the annual livestock sale which will be held on Friday the 18th at 100 p.m. Uh everybody is invited to attend. Everybody is invited to bid on an animal or maybe a couple of y'all go in together on a on an animal, have it processed, put it in your freezer, and then you've got some meat for the future.

This helps both the FFA and the 4 members who raise these animals who put in time and effort into learning how the animals are raised properly, how the nutrition comes through and how their upkeep is taken care of. They also learn leadership roles and you can see that in their showmanship progress as they show twice.

Once for market showing you the animal itself and then in showmanship you get to see how these youngsters have grown and have learned to show and take care of their animals by taking care of themselves. Many people are not able to attend for the auction. It is held on a Friday, but there are different ways to participate.

One is through an add-on program and those papers are available through the Navajo County Fair office where a person or a group of people can get a form and add on $25, $50, $100 to specific uh exhibitors who are showing their animals that maybe you want to give them a little boost in their performance. give a little sign of appreciation for what they do. If that can't be done, there is another program through the Navajo County Junior Livestock. It is the 2026 buckle sponsorship form.

The buckle sponsorships are $250 each. And the grand champion and reserve champion uh exhibitors, both market and showmanship, are awarded buckles for their efforts at coming out on top. Uh I do uh ask that everybody uh consider their participation and showing their again their appreciation to these youth to the exhibitors in uh Xolo. There are several 4 exhibitors. Unfortunately, the high school has done away with their A program, at least for now.

But who knows, maybe down the road it'll come back and through that we can have another FFA program to help challenge the other FFA members and chapters within the county. I'm going to leave this information with Miss Hall so that uh additional copies can be made. And again, the fair books and the rack cards are in the back on that shelf. If you have any questions, many of you know how to get a hold of me. I might have aged, but some of y'all haven't. You haven't.

It just got longer with the the mustache. I thank you for your time. If you have any questions, I'll be here for just a little bit and then we can take it on from there. Thank you. Thank you, Jack. Appreciate that. Appreciate all you guys do for the county fair. I know it seems like it comes up quick. I know you guys that are on the county fair board planning it. It's all you just got done and now you're planning again. It seems like it goes that quick. So, we start planning in October.

Yeah, you guys, you do a great job. Thank you very much. I'll see you there. Thank you so much for your uh efforts and everything that you do for Navajo County. And my grandkids have participated in that program for several years. And it is a great youth growth program. Thank you. Come back and at least let them see how things are progressing. Thank you. Thanks, Jack. [cough and clears throat] Okay.

Next item on on the agenda is under special events recognition of a solo police department promotion. Mr. West, Chief Westover. Mayor, vice mayor, council, staff, thanks for having me tonight. We have the privilege of formally recognizing the promotion of Garrison Faucet to the rank of sergeant with the Xolo Police Department. Sergeant Faucet began his law enforcement career after graduating from Nolita, which is the Northern Arizona Law Enforcement Training Academy in in Taylor in 2016.

He went on to serve nine years with Navajo County Sheriff's Office where he developed experience in patrol investigations and specialized operations. In 2018, Garrison was selected to serve as an operator with the White Mountain Regional Special Response Team, which is the SWAT team for this region, a position he continues to hold today.

In 2020, he was promoted to detective and assigned to the major crimes apprehension team, where he spent more than four years investigating major drug trafficking organizations and other significant criminal activity throughout our region. In 2025, we were fortunate to welcome Garrison to the Xolo Police Department. In a relatively short period of time, he dis distinguished himself as a patrol officer, field training officer, and master officer.

More importantly, he demonstrated the character, judgment, work ethic, and commitment to service that we expect from our leaders. Garrison grew up in this community, and that connection is evident in the way he approaches this profession. He understands that serving as a police officer and now as a supervisor is about more than enforcing the law is about taking care of people.

Supporting fellow officers, earning the trust of our community, and helping make Xolo a safe place to live, work, and raise a family. The rank of sergeant carries significant responsibility. Our sergeants are entrusted with leading officers, making difficult decisions, setting expectations, and representing the values and professionalism of the Xolo Police Department.

I'm confident that Sergeant Faucet is prepared for that responsibility and will serve our officers and this community exceptionally well. Tonight, Garrison's wife, Kayla, will have the honor of pinning the Sergeant Badge. The support of our families is an important part of every law enforcement career, and it is fitting that she be part of this milestone. On behalf of the Charlotte Police Department, I want to congratulate Sergeant Garrison Faucet on this well-earned promotion.

Garrison, [clears throat] we're proud to have you on our leadership team, and we look forward to your continued service to our department and the city of Xolo. Kayla, if you would please come forward and pin Garrison's new badge. And then afterwards, if you want to say a few words. [clears throat] Um, Yeah. So, I I grew up in Xolo. Um, I'm honored to serve for the Xolo Police Department. It's always been uh a goal of mine since becoming a cop is to come to the Xolo Police Department.

Um, their standards are above par. Um, and I am honored to be able to serve as a rank of of sergeant. Um, and I'm excited to show my leadership and be able to grow this great department and make this city a better place. So, thank you. [applause] [applause] Not so quick. Yeah, I thought you might. [laughter] Sorry. Come back up here, Sergeant Fos. Yeah, you knew better. [laughter] First of all, I just want to say um, welcome home. Congratulations.

and I'm looking forward to seeing you more often in our community and it's nice to see the hometown boy coming home and and serving our community. So, if I may, Harrison, it's been a pleasure watching you grow up in our community. I knew you when you were a little boy and your parents have been a great asset to our community and great leaders in our community and they have provided you with that kind of leadership that um is important to our police department.

But yeah, from a little tiny boy and little curlyhaired blonde kid, it's really great to welcome you home and have you be part of our team. Thank you for your service. Congratulate you. I thought you guys were the same age. Yeah, we are. That's what we are. Thank you, Chief. Appreciate you doing that. [clears throat] Congratulations, Garrison. He thought he's getting away. Next item on the agenda is presentation by Navajo County Advocacy Center. Mr. Caroline.

Erison makes me feel old because I've been a prosecutor up here longer than he's been alive. [laughter] Oh, so you're not the same age? Uh, no, unfortunately not. But I'm here tonight to talk about the Navajo County Family Advocacy Center. It's been around about as long as I've been the elected county attorney up here. one at some point they'll put up the PowerPoint, but the tagline for the Navajo County Family Advocacy Center is healing starts here. And it's more than a tagline.

It's actually the touchstone that we look at for every decision we make, every program we start, every activity that we un undertake. And to help you understand what we mean by that and why it's so important, we need to look back at how child victims were handled in northern northeastern Arizona prior to the FAC. A child might be sele sexually molested and a patrol officer would respond and get the story out of that child causing a new trauma.

that patrol officer wasn't truly more than likely trained on how to do a good interview of a child victim. So, a detective with an agency would follow up and ask more questions. Now, we got two trauma retraumatizations and this second interview would typically take place in an interview room [snorts] at the police station.

Imagine yourself at that child wondering, "Why am I here with these heavy steel doors closing behind me, not the person who did this to me?" We might, as a prosecutor, have to interview them again on certain aspects that weren't covered in those prior interviews. Child protective services would have to look at the environment if it was somebody in the home and known causing maybe a fourth interview. There was a better way.

So we we we started the family advocacy center where we have a trained forensic interviewer who not only has the training to do these interviews but goes through every month peer reviews with other forensic interviewers to analyze what they're doing right, how they can improve it and what can make it better. And that is starting the healing because we only do it to them once. having them relive that story. And I'm going the wrong way on this.

See, I told you, Rachel, I had trouble with the technology. Now, it all changed on me. All right. So, the whole family advocacy center is trying to start that healing. So, not only is it just the forensic interview, but is trying to provide services that help not only that child, but also the family. I've been doing prosecution on and off for close to 40 years. I've been a sex crimes prosecutor.

If something were to have happened to my children or [snorts] my grandchildren now, my first reaction would be anger and wanting to do violence to the person who did it. But I wouldn't know how to really help my child. Do I force them to talk? Do I wait for them to want to talk? I don't know.

So one of the things that we have at the family advocacy center are counselors there at that time to not only start that healing process with the child but to help guide the parents in understanding how to deal with the trauma in their child's life and the trauma that they too are feeling. And we provide them with services, not only the counseling services, but we try to assess what else do they need along this path, the healing for the v child victim and for that family.

So we bring together other service groups within our county and our region to try to help them move forward. And we we didn't do this as the Navajo County Attorney's Office or Navajo County. We don't have the resources in this area. So we came up with what is pretty much a unique model in this nation of a public private partnership. Navajo County through the Navajo County Attorney's Office provides a family advocacy center here in Xolo and because of the size of our county, another in Hullbrook.

So there doesn't have to be much travel. Prior to the family advocacy centers, if we wanted forensic interviews, we'd be taken to Flagstaff or Phoenix. If there was an opportunity to get forensic evidence through a saying, a sexual assault nurse examination was again Flagstaff or Phoenix. Child in a car, usually with the police officer, two and a half, three and a half hours, then back. We've partnered with Summit Hospital. We've built a medical exam room in the family advocacy center.

So, it's all in one place. They don't have to go to the hospital and sit in the ER room waiting their turn feeling shame around all these strangers. It's right there. The same nurse comes to the FAC. We did it as a public private partnership where we have a nonprofit board that raises money to help with the operations. County provides the facilities. County provides the utilities.

County pays half the salaries of the director and the forensic interviewer, but the nonprofit raises the money for the rest. They raise the money for the counseling services. and we'll provide five counseling services before we hope their insurance or access can kick in because we want it to start immediately. We want that healing to start immediately and it doesn't end there.

We have art through the heart which is another counseling group counseling program that these kids can come to even if they haven't been through the FAC but are the victims of a sexual assault or a physical assault. so they can be with others and have an outlet for their pain but also their joys through art. We started a couple years ago of gardening so they can get their hands dirty and grow something and see the positive output of what they can still do.

We're working on those areas and and we continue to expand. But it goes back to that touchstone of healing starts here. Um, just to show you, it happens way too much. Every 36 hours in Navajo County, we have a child crime reported. It's every day and a half. And that is under reportported. 94% of the victims that come through the FAC are below the poverty level. That's probably not truly reflective, but those are the ones that we see coming in. We're trying to figure out why.

We're trying to get out the message of how to report it so we can see others. You know, there's the ethnic breakdown there. The age 85% are 14 or younger. Remember when your children were 14 and younger? 70% are female, 29% are males. males. We don't think of it, but it's close to a third of the victims we see are males. And we used to teach our K children stranger danger. [snorts] 99% know the person who harmed them. It is not stranger danger.

It is people that these families know that are doing this to our children. We just need to make sure they feel safe enough to report it. That is what our job is as adults nowadays. [gasps] And I think because people are more familiar with the FAC, we get more use. You can look at the last line just in the last two years, we have a 60% increase in the number of cases coming through our FAC. It's not because we have 60 60% more crimes committed. We just have people reporting them.

Gives us the ability to start the healing and to get justice for that child. Um, now this does not look like a police station. On the left is kind of the waiting area where people can congregate. We have toys for those children to play with so they can feel normal. Sometimes these things occur late at night. Sometimes they're tired and it takes hours. Those yellowish chairs pull out into beds so that children can be there and rest. We have clothes for them.

Sometimes clothes will have evidence on them. We have to take the clothes from those children. We have a closet with clothes of all sizes so that they don't leave in just a robe or a towel. Um, [clears throat] the FAC, well, this talks about increasing arrest rates. It does that. But from my perspective as a prosecutor, it increases my conviction rates because we got everybody on one page. Everybody pulling in the same direction following national standards on how these should be investigated.

And at the same time, we're working for that start of the healing for their child to keep the retraumatization minimized. Forensic interview room does not look like your interview room in the police department. Try to be as casual as possible. We have multiple cameras hidden in there and in recording devices so that we can use it in our cases. CPA or DCS can use it in their matters. You know, we interview children as young as three years old, specialized training to get that young.

We do those with developmental disabilities. We do kidnapping and trafficking. We had a young woman probably three years ago now. She was a teenager or youth. Uh she ran away from home. She got hooked up with a pimp down in the valley. Um, we caught her on a runaway. Her arms were just needle tracks because that's one of the ways the pimp controlled her.

She was actually sitting in our juvenile detention facility in Hullbrook when she mentioned to one of the detention people that she had been trafficked. So, we brought her to the FAC. We got the information. We partnered with law enforcement in the valley. And I can say that pimp is now doing time thanks to this girl and the strength of the girl. And we had to work hard to find her services to rebuild her life cuz she had the addiction. She had the trauma for being traffic.

She had issues with home. Family didn't want her back. We had to find new homes and housing for her. These are the type of services that the FAC brings to our community. This is our medical exam room there at the FAC where that sane nurse from Summit will come in. We have all the equipment there that they need. So if there is some forensic evidence we can get of a sexual assault or physical assault, we can get it there that same day minimizing the trauma that that child is going through.

Now this is just some of the other stuff we have. um our therapy. We actually have a counseling room in the FAC's so that it's a comfortable place where they've been they can come back and know that people care about them there. And that's where we start the counseling for them and their family, you know. So the next big step that we're trying to address to the FAC is how do we get out information better so that people will reach out when they are victimized.

How can we get into our schools so that our students especially in the junior high and high school know that there's some safe place to go, a safe place to call where they will be believed and helped. And that's what we're working on. That's the quick overview of it. I appreciate your time and whenever we have fundraisers, we hope to have your support as you have in the past. I'm glad to take any questions you may have.

Name, is there [clears throat and cough] a number or um a program that people can volunteer to be advocates for these young people? If if [clears throat] somebody wants to reach out to the advocacy center, we do use volunteers for many activities. Uh usually the advocacy, especially criminal justice advocacy, is done through the Navville County victims services department, but we also have volunteers there that we train and use for various services.

have to say that I worked with a number of people at the hospital for years that were part of this program and it it's the saddest thing in the world that you can [clears throat] um imagine for these children and um so I appreciate this program appreciate all your work and appreciate all those volunteers and everybody that takes part in this program as part that healing and we appreciate that. Um we can do or if we can reach out to other volunteers to help with this, it would be great.

We would love it. We we can use all the help we can get. Yeah, I was going to kind of say the same thing, but I I can tell you I've I've gone to a few open houses there and got to see some of those rooms that you showed and the toys and the privacy and and it really I couldn't imagine being 3 years old and going through that, but it doesn't look like to a three-year-old you're going through anything. You're just sitting there watching TV, having a conversation. So, it's it's very homey.

That closet that's full of toys and clothes and stuff, they're always taking that. [clears throat] I can tell you one of the one of the things that that me and my wife donate to every year or try to participate to every year is the golf tournament. So, that's a big fundraiser for this program. So, if you don't play golf or you want to play golf, I'm not sure when it is. I I think it's Is it coming up or already September? I think it is. It's I think it is next month.

It used to be in the spring they moved it. So, I Yeah. Okay. And I don't play golf. But anyway, if you if you can't, but they take donations of anything. The toys are and the clothes room in there is is pretty phenomenal to when you walk in. They call it a closet, but it's the size of a room with all the toys and clothes and it just kind of breaks your heart.

like the vice mayor said that we we need something like this not just in our community in our world that that that this happens every day but to have something like this that you can go to and these kids visit this it is nothing like a jail cell. I mean you really feel like you're walking into your living room. It's that comfortable. So my challenge is is is next time they have an open house or give them a call, you got to go check it out. It it's it's pretty amazing some of the things they do.

the the cameras. I looked all over for the cameras in that little room. Me and my wife went a couple times and we looked and we finally found them. But a little three-year-old or 10-year-old, 12y old, for they're not going to even know. So, it's it's pretty amazing. And Brad, we like the vice mayor said, we can't thank you and you're staffing up and you have a fantastic staff. They're they're the nicest people that you can ever meet anywhere.

And they're when they do call about a golf tournament or a fundraiser or open house, if you could stop by, oh, you can't make it. Well, thanks, but maybe put us down for next year or something. So, they're really they're really really nice for this community and and the sweetest young women you can imagine. And the FAC does qualify for the state nonprofit tax credit. So, you can donate up to the maximum for whatever that is. I think it was $400 for a married couple.

So, you get a dollar fordoll tax return for it. So, it's an easy way to give without costing yourself a penny. So, but thank you again. Else Thank you, Brad. Appreciate that. [clears throat] It is sad that we have to have something in our in our community. Anyway, next item on the agenda is the consent calendar.

Consideration of resolution number R2026-22 resending resolution number R 202427 adopting revised title five policy statement consideration of acceptance of Wolfford subdivote subdivision roadway consideration of acceptance 36 drive consideration acceptance downtown parking lot restroom restrooms consideration Cooperative purchasing agreement with the city of Mesa for industrial plumbing supplies. Consideration of final acceptance of large helicopter parking lot pad.

Consideration of non-commercial ground lease with first air service LLC and terminate the lease with good natural naturatured creations. Consideration acceptance of Pinehaven unit 2. Consideration of the minutes of the SH City Council regular meeting on July 21st, 2026 and our special meeting on August 4th, 2026. Look for if anybody wants to pull or accept Councilman Adams. Make a motion to approve the extent calendar. Is that a motion? Got a second by Councilman Jud.

Councilman Clark, I'm sorry. [laughter] Councilman Clark. All those in favor? All those opposed? Motion passed unanimously. Hey, I've made a few mistakes. Next item on the agenda under new business, consideration of award of professional service contract for Scattera integration of Fool's Hollow Fool's Hollow lift station city of Xolo project number 75527036. Mr. Austin. All right. [snorts] Good evening, Mr. Mayor and Council.

Um, the city's 2027 budget included funding of 9 $90,000 in capital improvements for the integrogation of supervisory control and data acquisition for fool's hollow lift station to the to the wastewater treatment plant uh ska system. This system allows staff to monitor and fully control the facilities on the computer versus manual operation. Pace Advanced um water engineering is the design firm that has previously completed skate upgrades within our current system.

Staff contracted PACE for this proposal to make the necessary integration to the SCADA system to include Fool's Hollow lift station. The scope includes installing necessary hardware and software modifications to the system to include the lift station. A detailed scope of work is also included in the council packet.

Staff recommends approving the professional services contract for skated control system integration of the fool's hollow lift station city of Xolo project number to pace advanced water engineering in the amount not to exceed 50,388. Any questions? Thank you, sir. Any questions or comments or motions?

Vice Mayor, I move to approve the professional services contract for super supervisory control and data acquisition, SCADA, control system integration of FS hollow lift station to wastewater treatment plant SCADA system, city of project number 75527036 to PACE advanced water engineering and an an [clears throat] amount not to exceed $50,388. $8. Got a motion. I got a second by Councilman Adams. All those in favor? All those opposed? Motion passed unanimously.

Next item on the agenda, consideration award, a contract for Nicholas Park Soccer Field Lighting, City of Xolo project number 445 27010. Mr. Frost city's 2027 fiscal year budget includes a capital improvement project label lighting at Nicholas Park with a construction budget of $300,000. The scope of work includes furnishing all the labor materials and incidentals as it may be required to construct the field lights at the Nicholas Park soccer field.

The project will utilize the existing controls at the Nicholas Park ball fields. Staff selected Muscoll Sports Lighting LLC, a vendor with Sourcewell, to complete the lighting project through cooperative purchasing contract number 041123-MSL. Staff recommends awarding the construction contract for the Nicholas Park soccer field lighting city of Xolo project number 44570 to Musco Sports Lighting Incorporate or LLC and an amount not to exceed $300,000.

A standard form contract will be used for this project. Thank you, sir. Any questions, comments? Vice Mayor hasn't Musco provided lighting in a number of our other fields. Yes. Uh they actually are established in Nicholas Park. We got them at Ponderosa Field and Senior Field. Council Park. I just have a comment and also a uh I'll make a motion too.

Um, and I think this is probably for more for Shane than for Rick, but um, is it possible for us like when we go out to to bid for projects, especially when they deal with recreational aspects to just have lights standard as part of our, you know, when we're expanding or creating a new park or creating a new field or something like that.

It seems like to me that um, with as our community, one of the things that like it really worn my heart every time I drove by the pickle ball courts this summer and I felt like that place was just packed. I mean, the teenage kids had a great place to go hang out. The adults had it was a great uh interaction interactive pro for our community and stuff like that. I imagine this is going to be the same thing.

We're going to have a multi-purpose field that's going to have lights, so we're not going to be um you know, when it starts getting dark, especially during the fall months where the sun goes down a little bit early. Uh it just seems like it's something that's necessary with recreation now because of the the like you know, most of the year there's there's use of the fields, but it starts getting dark earlier and earlier.

So, I just Is that a possibility or I don't know how our city standards work, but it just seems like when we're bidding projects, it would be worthwhile to have lights just kind of being a standard part of that. Is that It is normally the the practice. I believe this uh field was built back with a heritage grant back in the mid 2000s, I believe. And the grant funny just didn't cover the lights for the soccer field. Okay. Baseball field came later with lights.

They got their lights and then this is just kind of the last one to get lights. But yes, normally if we're going to build a facility, um it doesn't do good to have lights, for example, when the kids are at school during the day, they need to recreate at night. Yeah. Especially, so that's definitely a goal of ours. So if the funding is available or we, you know, we definitely always plan for it every time. Great.

And I would say that I think that, you know, when if we if the grant doesn't cover it, maybe the council I think that would be something I as a council member would definitely want just just because of the fickle nature of living up here and, you know, sometimes it's getting dark at 5 o'clock and the weather's still nice. [snorts] But with that, I'll move to award a contract for Nicholas uh Park Soccer Field Lighting City of Xolo project number 44527010 to Musco Sporting Light Lighting LLC.

An amount not to exceed $300,000. Got a motion. Got a second by the vice mayor. All those in favor? All those opposed? Motion passed unanimously. Just a quick addition to that comment, which I think is a great comment, but we know already how many more parks we're working on today. Um, we already know that we have at least two, probably three in the works today. So, maybe that's something we think about during budget time saying, "Hey, we're going to build this.

Let's put some money aside for it. And if we get some kind of funding or grants, then we're fine. If we don't, let's let's go for it." Because you're right, we you can't have a park without lights. So, I like that idea. So, thank you, Councilman Clark. Thank you, guys. Thank you or Mr. Austin, sorry. Next item on the agenda, consideration of award for construction contract for city hall elevator modernization city of Xolo project number 445270 01 and authorized associated budget transfers.

That's been broke for a few days, hasn't it? Yes, [laughter] it's past due. It's passed due. Uh the 2027 fiscal year budget, we included 175,000 for a new elevator at city hall. The city hall's elevator has been repaired multiple times over the past couple years and is currently nonoperational. The elevator is the original elevator that was constructed with the structure and is over 40 years old. Parts to to continue to repair the elevator are becoming extremely hard to find in the marketplace.

An elevator modernization will be required to get the elevator operational. Uh, Schindler Elevation Corporation has prepared a quote for the elevation modernization under a sourceful contract number 050224-CH for an amount not to exceed $265,732. The scope of the work is to rebuild the elevator car, uh, install new electronic controls and required hydraulic improvements to modernize the elevator.

A standard form contract will be used for the project and staff recommends awarding the construction contract for Schindler Elevation Company or Corporation, excuse me, in the amount of $265,732 for the city hall elevator modernization project, project number 44527001, and authorize those associated budget transfers. I'm here for any questions. I have a question. Yes, ma'am. Good advice, ma'am.

Does this contract uh guarantee that it will take less than three minutes to descend from the second floor to the first floor? I I believe there will be an improvement in that. Yes, it's due. Did somebody else have Yeah, I got a question. Does the contractor know that the uh that this is not our city hall on the front of the packet? That's just like story building here with the glass and everything. Yeah, we we asked for the proposal. We we chuckled at that, too. Very elaborate.

Yeah, we need one story. Not you know. I know when we talked about this elevator when it broke, I kind of made a comment that since it's broke, we should fill it full of concrete and put it outside on the side of the building. [laughter] What would have been could it have been any cheaper? Because I mean, you have a bottom floor and it goes to a top and there's doors and windows there. Just should have put it outside.

I was thinking we were going to put one of those old chairs like in the 80s and the Gremlins. Somebody sits in and it slowly creeps up the stairs. It'd be quicker than the descent. Yeah. [laughter] And cost effective, right? I I'll make a motion, mayor, if you're ready. Go ahead.

Uh, I move to award the construction contract for the city hall elevator modernization project, city of Xolo, project number 44527001 to Schindler Elevator Corporation in amount not to exceed 265,732 and authorize the associated budget transfers. Got a motion. Got a second by Councilman Whipple. All those in favor of the motion? All those opposed? Motion passed unanimously. Thank you, sir. Can I just say too, I want to I want to thank Shane, you and your staff.

I know a lot of times uh you know, your your staff does a lot and this just goes to show the the great expertise that you and your staff and the the robust uh competency that we have here at the city. I mean, you guys are doing trail projects, lighting projects, elevator projects. It's and the airport, all that kind of stuff. So, we really appreciate you. We appreciate your supervisors and please let the staff know how much we appreciate all of the work that you put into it.

Especially when I'm pretty sure that when you hired your staff, none of them thought they were going to be working on elevators, but we know that you guys have [clears throat] that expertise. So, thank you. This is our first elevator, my first elevator. Trampus took the lead on this. So, he's the one he's the one driving the car on this one. Thank you very much.

So, we So, first and last elevator for the city of Xolo because I don't think we can afford to build that high-rise that they put in that picture. All righty. Next item on the agenda is consideration of resolution number R 202623 accepting donation of land and reconvene of parcel pursuant to the fifth amendment to Xoluff development agreement. City attorney mayor councel on December 7th 2010 the city entered into the Xoluff agreement with the then owners and developers.

Since 20 2010 there have been four amendments to the development agreement. The city approved the third amendment to the Xoluff development agreement whereby SRH holdings deeded specific land APN's 210-28-3 036 and 035 to um which was approximately 9 acres to the Xolo Sports and Event Center project. At that time the deed was not um recorded. It was later determined that those parcels were not best suited for the event center.

And so there were um two new APNs, two new parcels that were deed to the city, 210-28036 and 35. And I apologize, the first parcels that were donated were 210-28036 and 210-2803. The uh two second parcels which were approximately 9.5 acres were in fact deed to the city and they were part of the fourth amendment to the Xolo Bluff development [snorts] agreement. Um those deeds were recorded with Navajo County.

As the Xoluffs development has progressed and it into the design phase, it has been determined that a another parcel is better suited for the sports and invent center. So the staff and the developer have identified a parcel or portion of the partial portion of the project, excuse me, portion of a parcel for the project. These right there, [laughter] APN210-28040A, which is approximately 12.26 acres.

In accepting APN210-28048, the city will reconvey the previous parcels which were the APN210-2803635 back to SRH holdings. Staff recommends adopting resolution 2026-23 accepting the donation of land known as APN210-28048A and reconveying APN's 210-28036 and 035 to SRH holdings and approving the fifth amendment to the Sholuff development agreement. Available for any questions. Real quick, I I just want to thank you for all your hard work on this.

I know when we talked yesterday, I didn't think about some of the amendments that were going on. It's like, well, okay, they're donating the land. So, I appreciate what how much hard work you put in into this and reading through it and make sure it it it's good for our community. So, thank you, Anna, very much for that. Any other questions or comments or motions? Do a motion. Jud, you got that one right.

[laughter] I move to adopt resolution number R 20226-23 accepting a donation of land known as APN210-28-04A and reconveying APN APN's 201-28- 036 and 2028 035 to SRH holdings LLC and approving the fifth Amendment to the Shell Bluff Development Agreement. Got a motion. Got a second by Councilman Adams. All those in favor? All those opposed? Motion pass unanimously. Thank you again for all your hard work on that.

Next item on the agenda is consideration acceptance of the Xolo Sports and Event Center design development phase of plans and approve the move into construction document phase of the design city of Xolo project number FM 4625. Mr. Hempsaw. All right. Good evening mayor and council. At its regular meeting July 15th, 2025, the city council order a pre-construction contract to Hayden Companies LLC for the Xolo Sports Event Center.

Scope of the work of the contract is the first phase of the design build contract for the facility. Over the past few months, the design team has been working to finalize the design development phase of the facility. The design team has finalized the design development phase plans, including an updated cost estimate for the project.

The Hayden Architecton and Forline Studio team, they are here to present the review of the design development phase of plans, including the updated cost estimate for the facilities and the items that are included. Uh, with that, I'll go and have them come up and we'll let them go through their presentation. I have a few comments to address after their presentation. Brett, you act like we're not going to ask you any questions. [laughter] What are you doing hiding way back there?

You like I won't have to say anything. Well, it depends on how well he does, right? Yeah, all on me. Well, thank you mayor and council um for letting us be here and present an update on this project. Um so I'm not going to go through the full outline of how we got to this date. Um we've done that a couple times. Um so they are here for reference of kind of all the approvals that we've gone through.

Um so I am going to start um though on our last meeting that we were here on July 23rd um where council approved um the smack design package and authorized us to move into the design development phase um or sorry that happened on April 21st. On June 23rd the design build team s completed the design development drawings um and issue them to the city for review and began the cost estimation process of that design development document.

And then we are here tonight obviously to present the 100% design, development, design and budget requesting authorization to move into the construction document phase as Shane had mentioned. Um giving a quick overview of kind of what the next steps are before we jump into the design. Um at the next council session on September 1st, the city staff extends expects to present the GMP1 package um for approval.

That'll include mass grading and our early steel package um so that we can begin site clearing uh in September and then begin work on the permitted mass grading in late October, early November. So that will happen on September 1st. Um on September 22nd, we will be presenting the 75% CD package for the GMP number two bidding. On October 20th, um that package will be submitted for permit review on uh November 17th of this year.

Um that GMP2 package will be sub reviewed or submitted to council for approval. That would be the final GMP package of the project. And then on 1120, the final building permits will be issued for the building itself. So, um, [clears throat] what we're presenting here is obviously an updated design. What you're seeing is essentially reflective of what is currently in the drawing sets and what's in the base bid budget estimate that we'll go over at the end.

This is based on the VE items that we discussed at our last council meeting. Um, most of it is, you know, relatively unchanged in terms of the aesthetics and the overall layout. Um, so we'll we won't touch on that too much, but just wanted to reiterate that this is reflective of exactly the cost estimate that you're going to see here in a in a minute and the DD package that um was presented to the city um back in June.

Um the only other thing I'm going to just bring up is that as we go through these specifically the still renderings, um you know, we do we have spent a lot of time focusing on kind of exterior materials and presenting those multiple times. Everyone has seen those. Um but obviously the interior package has changed a little bit since that VE session in June.

Um so if there are any comments on you know colors and finishes um at this point would probably be a good time to get those to get that feedback from council. Um again because what you will see here is is outside of signage basically exactly as it is currently shown in the drawing. So if there's any feedback this would be kind of the time to give it to us to make sure we can get it incorporated into the final package.

So um on the site plan just uh kind of reorienting ourselves we have the plan Wolfford Road expansion to the south um what we are calling road X running north south to the east. The main entrance uh is in the northeast corner of the building with kind of a driveway drive aisle connecting road X and Wolfford Road. We have a back of house area. We have 476 on-site parking spaces um with additional spaces provided offsite.

And there are there is both an entry plaza space and then a private patio space off the meeting rooms here in the northwest corner. In terms of the floor plan layout, again, this is relatively unchanged from previous. We have our six-pack courts in the gym. We kind of have a restroom banks with offices, green room area, and then our three-part uh meeting room, banquet hall here on the north end.

And in between those is the corridor and northeast entry and commercial kitchen with miscellaneous storage scattered throughout the the building. And on level two, we have our mezzanine walking track. Um some additional storage and some additional building support uh spaces. So now we're going to run through the renderings. Um we'll start on the exterior and then move inside. So this is the view from the northeast corner. Um here is that entry plaza, the front entry into the building itself.

And here is that same view in a kind of nighttime rendering showing how it would be lit up. And as we rotate kind of counterclockwise, this is the view from the parking lot looking directly at the front entry as you're walking from the 400 some spaces in the parking lot. And here is from the northwest corner. Uh you can see here this is that private patio space um kind of tucked under this overhang.

You have the back of house space to the right and then obviously the gym mass up here with the clear stories windows. Now we're at the southwest corner from Wolford Road kind of as you're approaching um from the west. And then here's kind of the last corner of the building in the southeast corner um from that intersection of Warford Road and Road X here and that same view kind of in the evening.

And then here's a kind of close-up view of that entry plaza as you're walking from the parking lot, as you're getting closer to that front entry portal here. Um you can see again that kind of large open space that's covered protected as you enter the building into the lobby. And here you enter the lobby. Um so here on the left is kind of the entry portal, the main entry portal into the gym space. Um there are two entry portals. This is the first one and the primary one.

As we kind of zoom around the lobby, um this is kind of our feature wall. um miscellaneous furniture scattered throughout or various uh configurations. This is the uh lobby desk and a reception area for the building. And then here's a view kind of from the back corner of the lobby looking towards the front entry. Um our primary concession stand here and then the hallway that flanks the gym space and the meeting rooms.

So here we're moving down that hallway um towards the end to the secondary concession at the back. Again, meeting rooms, vestibules are on the right and the restrooms and gym are to the left. And then here is a view at the back of the corridor. Now the this is the secondary uh portal into the gym space with additional restroom entrances and then the meeting rooms here to the left. And then here is inside the banquet hall itself.

Again, in this in these views, the divi divisible walls are retracted. So it is kind of the large open space for the full 500 some people. Here's another view from the other corner. And then here's a view of the kind of secured private patio that is accessed off that meeting room area. Again, for pre-unction pre-unction uses of the of those meeting room spaces.

Again, in this configuration, the gates have been opened up, but the intent is that it can be secured for private ticketed events if needed. And then jumping to the gym. So, here uh is the gym in championship mode with the champion court championship court centered. Uh the gym seats retracted and this is looking north. So we have our large clear stories up on the north end bringing natural light into the space.

And then here's from the south west looking at that same configuration, the championship mode. And then here is those same views but in wreck mode. Um where the divisible uh gym curtains are brought down to separate the six courts from each other. Again you can see that you know they are designed basically to isolate each of the courts independently so that you can have separate separate functions from court to court.

And you can see in this configuration the gym seats are retracted up against the wall here on the right and on the left. And here's that same configuration in volleyball mode. Again, isolated to the six divisible areas. Two volleyball uh courts laid out in that configuration. And then here's a view up on the walking track looking down um in wreck mode. And here is another view of that upper track view. I think that was it on the renderings.

Any questions or comments on those before we move on to the budget? Real quick, I I think it was brought up before about when it's in championship mode. How concerned are we about the glare from the windows? I know is there any coverings that we're going to Okay. Yes. So, all the all the windows in the basement have uh electronic controlled roller shades. Now, on the windows, it looks like we did eliminate some of alternative windows up.

Yes, as we talked about last time, we we thought we would have to go every other bay because of structural concerns, which turned out to be the case. So, that was removed and is reflected in the in this. Councilman Jud, um I'm looking at slide 23 on the patio. Um, and does that open does that open up to the conference room? So, it it does not there there. Yes. Let me go to the plan. So, that private patio is here.

So, there is a door a double door from from the meeting room space into that private patio. There's also a double door from the corridor essentially out there. So again, depending on the specific event and how it's specifically being controlled in terms of ticketing, um you're able to kind of control both directions.

My thought there, it doesn't look like it would work, but my thought there is if it was something like the the um youth foundation, you could open it up since there's a covering there, if the weather's nice, you can make it a bigger event, but from what I'm seeing, it doesn't look like that's an option that you you can kind of set up there and then move your way into the conference room. Yes, that would be you wouldn't be able to expand out to the for a bigger venue.

So the there there is a permanent fence that runs basically on the south end of these columns. There is one large gate that's basically designed that you could drive a vehicle through it even though it's undercover and then there are man gates next to it. So when all that's open it there will be kind of free exchange of you could be able to flow in and out of that outdoor space and then into the meeting rooms as well. So slide 26 when you're in wreck mode.

There's no seating the bleachers are back. So So the in each of the there is um movable tip and roll bleachers that are part of the the facility. Again, those are designed for the tournaments in each of the six courts. So, well, they're not necessarily shown here, but they would be available in wreck mode to be provided for each of the six individual courts. And on when you're in championship mode, is that when the seats are deployed, that's the gap between that center court and those seats.

So, it's like half of a court. Yes, correct.

the obviously on one side there's you know the tables and the uh team seating that's on the other side but yes that is accurately reflective of the um the gap between the championship course but but we have extra seating chairs anyway that we could throw them on there any correct ultimately the the max capacity of this facility is based on 4500 seats I believe like two 15800 of them are loose seings that would go where that championship court is so that will all be loose seats that is in storage that can be reconfigured side like that.

Yep. Yeah. We can throw out there. Correct. Anybody else ask questions? Vice Mayor. So, uh during our conversations, we talked about um making sure that we're doing this right the first time. Yes. that Councilman Clark and I talked about, is there anything that you see that we are not doing or that can be done that um will cause us issues in the future.

Um the only things that we have been recommended by our team of consultants that is not incorporated are represented in the bid alternates which we'll get to in a second. So, those are items that are not currently in the in the base bid budget that was presented based on our meeting last time, but they are things that have been recommended. Again, some of them is like acoustical treatments in the gym, um acoustical treatments in the meeting rooms.

Again, they're things that that have been re they're recommendations by our team, but they aren't absolutely critical to delivering what you see here. And what we what we have intended is that those bid alternates have been priced. Again, they're in the budget that we're talking about in a second. And when we get to the end here in November when the final GMP cuts a bid, the idea is that the decision would be up to you guys if you want to spend the extra money for those improvements.

Um, so again, we're not we're not making that decision tonight, but those items that are recommendations are still being held for pricing purposes so that that decision can be made in November. And he's going to go over those here in a minute. Those Right. So those are bid alts, correct? we we will talk about in a minute. Okay. Plenty of time to talk about doesn't have to happen for this car. One final thing that I got on those separation walls where you have the individual courts. Yes.

That matting that comes down. Is that going to be able to take like a ball coming at it and not punch right through it? Yeah. I mean, these are this what this product is for. It's to separate basketball and volleyball gym spaces from each other. So it's handle quite a lot of abuse. Yes. Yeah. That's the only purpose of what these products are. That's what they're for. So Clark. Yeah. So what's the the total square footage of the the lobby and the main corridor?

How much square footage of that is that? I think it's page number I don't know 18 or 19. So the lobby and pre-unction which would include the main, you know, lobby space and then this large corridor and including these few little side corridors is roughly, you know, 13,500 ft. And what is that as far as the total size of the building? Uh that would be like 10%. A little over 10%.

And and so what's the I guess what's the the activities that when you guys have been meeting what's the the like the purpose of those other than just people entryways like are there activities or are there functions or you know 10% of the building is it just used to just kind of ga people gather? Yeah.

I mean, so in terms of the corridor, which is obviously the space between the meeting rooms and the gym, I mean, that that is sized because again, potentially there's 4,500 people that are going to be trying to get into this space. And so making sure that that that is adequately sized to foster people moving throughout the building is really critical. It's again pre-unction for if that meeting room, banquet room is used for conferences, you know, staging outside of it.

Again, that that space is really important for that use. The lobby itself is designed to kind of be multiunctional that it's big enough that you could hold small little space uh kind of functional spaces in there. Again, during tournament mode, when you have, you know, hundreds of kids and families running around, they need places to be when they're not necessarily in the gym space, you know, uh playing basketball, volleyball, whatever the case may be.

I mean, ultimately, you know, 10% for circulation in a building like this is in on par with, you know, what what is typical. Um, again, just keeping in mind that it has to be able to accommodate 4,500 people and funneling them to concessions, to the bathrooms, to all these different spaces when they're not inside the gym space. Well, the important part, too, is funneling them out. Oh, yeah.

So, fire departments probably has a lot there's probably some kind of code that has to go with a building this size to exit, not just come in and enter. But, I I get what you're getting at that that open space. It might be a place that you can have craft people set up and you know enough room for that I guess. Well, yeah.

I guess my question too is when we looked at the the performer this as far as like I know that we looked at sports and tournaments and stuff like that like what was the number that we had looked at as far as like conferences that we would be able to attract that would be utilizing the multi-purpose space like how many conferences did that proform anticipate on an annual basis that we would be able to attract? uh that I don't have an answer for. I'm not sure.

I don't have that number off I don't have that number off top of my head. Um but that's that's what we're trying to use this space for is to meet there prior to going in for dinner at your your night conference for example. Um when they have like a social hour or whatever beforehand um or when people are eating are stalling around outside and networking before they go into the next session for a conference, things like that.

People always comes out of the rooms, go back in those rooms and that's what the area is for. So, Mhm. And and what about with the way that you've designed this? Is is are these I guess we've been talking about them being meeting rooms and stuff like that. Is is there a function available to house like um you know like like it it looks like everything that I'm seeing here is it's designed to be like a conference center.

Um, but is it has there been thought in your, you know, your weekly meetings about these being utilized for recreational rooms that that individuals in the community would be able to utilize or is this just strictly being looked at as like conference meetings and stuff like that? Yeah. So, the the banquet hall is really designed for the conference meetings, weddings, uh, community type meeting spaces. Um, not so [clears throat] much for wreck mode.

Um, again, as we had discussed last time, we do have the raised track and then we have the little alco out cove on little level two that um future gym equipment could be put up there if desired. Um, but no, the banquet room is really designed for um those those uses, the banquet meetings, weddings, conferences, stuff like that, community meetings, etc. Yeah. So, so what happens if we don't get a lot of conferences, but we do get a lot of recreation?

And what do we do in that case that it's been designed for conferences and we're not able to attract a lot? How does that have that have we factored that into our into the budget and how we would pay for that or what we would do with that space? Has that been contemplated in your guys' weekly meetings? Yeah, actually I think we've even talked about and SFC is here as well.

Um, representative Pier Billy's here as well, but I even think when they have large terminus before and there is nothing going on some of those rooms, they can open those up too and stage some of the the teams in there as well. So, they can kind of group in there, lay over, you know, wait the hour or two before they play their next game and then go in there and go play their game.

So, it is just a carpeted giant area that can be utilized for community meetings, uh, clubs can utilize it or other organizations. It's not you have to do a banquet only type of setting and it can be divided into three areas but yeah it can be used for that facility or that option as well. Well, I could see like big speak to that. Yeah, that'd be great. I don't know. Mayor, you got to re I'm sorry.

No, I I could I could see that especially, you know, most of us have been around wrestling our whole lives in high school and that was important at the beginning of this is there's no place for no one to hang out. So I would look at that room as a place where you have big wrestling tournament going on with say 30 teams. It gives that's big enough for they can go hang out instead of up in the bleachers like they normally do and take up all the room cuz they're laying around with all their stuff.

So you're absolutely correct. um cheer events, wrestling, uh karate, that that space should be big enough to um um have a multitude of different things if you know if conferences and weddings and things aren't um metriculating um like we thought, right?

So you can um um program that space out to a lot of different things, including like Shane said during tournaments, creating a more premium experience space where uh parents and teams can rent that space out with food and beverage minimums that you know drive more um overall revenue into that space when it's not being utilized. Um so there there are different ways to program it out for sure. And since we're on that space, can you Chris, can you tell me where the bathrooms were again?

I I think they're on that same wall, correct? So the Yeah. So the the majority of the bathroom cores are all in this area here. So access again, the the facility is designed for controlled access in the various modes. Again, we want we want to be able to close off the gym so you can't get into it if if it's not open. and vice versa. We want to close off access to the rest of the facility when it's only in wreck mode. So that's why there is access and doors from both sides.

Again, it's designed to be able to control. But yes, this is kind of like the primary restroom bank for men's and women's. So you'd come out of the meeting rooms, double doors, and then into relatively Yeah. And I guess I'll [snorts and clears throat] I'll ask you that question. When you did the proform, did you factor in like how many conferences are going to be brought in on an annual basis and which ones we would be trying to attract and all that? Was that part of the proformer or not?

Yeah, and I believe we categorize it as non-sporting events. Um, so conferences, community events, trade shows, weddings, and and I can get you that number. I don't have it off the top of my head, but I can get that for you. Thanks. Yeah. Maybe send that over to Shane. Anybody else have any? Well, I just uh comment [clears throat] that um this project started out in 2008 as a um study on an event center. Nice that we've been able to add the sports program to it. Okay. Okay.

Any other comments before we jump to budget? I don't think so. All right. All right. Um, so what and I know the full like DD uh estimate was included in the council packet, but basically as Shane had mentioned, the overall GMP has been or the project cost has been split into phase one and phase two. Phase one being the design contract that has already been approved that we're working on doing the design work under.

And then phase two is the construction estimate that is based on obviously the evolving drawings as we move forward.

So basically that $4 million for phase 1's already been approved as part of the overall total and the phase 2 construction estimate um that was produced by Hayden for the design development phase includes the phase one additional design services the FFN allowance and then the phase 2 actual construction cost and that came out to the 52841 and that puts our total design and construction cost at the right now currently at the 56.85 85 which was the uh budget that was reviewed and approved in the last meeting, last council meeting.

And then as I mentioned the bid alternates that we are tracking um some of them are some of the deduct items that we discussed uh last time as well as potential costsaving measures if we need to get to get to that. Those are the ones listed in red and then the ones listed in green are kind of those upgraded um and some of them are performance-based like like I said number four and five are about acoustical treatments at the gym.

Some of them are aesthetic about, you know, number three is about adding metal panel to the lobby. Um, some of them are about the hardwired access control that we're working through. Um, so some of them are performance based and some of them are aesthetic based.

Um, and really our purpose of including them here is really again just to kind of keep everyone aware of them, knowing that when we do get to that final GMP uh, presentation in November, we will go through those line by line with the same graphical representations that we did previously to so you understand what you're voting on yes or no on these alternates. Um, but again, just making it clear that those are not included in that 56.85 as it sits today. Number 11 is amazing. $40,000.

Isn't that 40,000 for electrical boxes in a floor? Wow. Pretty standard. Until they get full of dirt and Yeah. Well, okay. Anybody else have any questions for them? So, I I guess what's the green and red? Tell me. I think you said green we can do later. Red we need to know. No. So green green green green is like ads increases where reds would be deducts. Okay.

Um so we had talked about last time there was a few of the deduct or value engineering things that we proposed that were not critical path items that we said we could wait until the final GMP to make the decision. Again the the masonry spec on the exterior walls on the wood treatments and then the overall masonry spec. So So nothing of none of this has to be cited tonight? No. Yeah. Now, none of that is detained. Good time for us to think about that over the few months.

So, there's a couple more things. So, as we kind of these next two months kind of think about those 12 items or whatever those are, we'll kind have renderings. We'll have more detail kind of explanation of those when we come back together when we talk about the final GMP. Um, a couple other things. Contingency. There is a contingency in the current 56.8 million. Um that is the design builder contingency. I want you guys kind of be aware of that.

U we do hope that will shrink some when we get closer to GMP. When we go to GMP, you'll see that number come down because we were getting more detailed plans, more detailed pricing. So you're going to see hopefully that number come down. Um overall price you're talking about. Yes. Or that well that that contingency was supposed to shrink at that point. Right. What's the size of the contingency? Right now we're at 2.7 2.7 million.

all be evaporated or no he's still u design bill contract it's it's very common for them to to carry contingencies into through the project in case anything comes up there's if there's a design flaw because once they give us the GMP we're that's the GMP and then it's the design team to work through any issues that are minor like that through the process or if they have issues with their subcontractors or any anything like that once that number kind of worked out on these sides of projects that we get back a reduction of what was the question historically You have two 2.5 in there.

Is it historically on projects of the size you get about a million and a half? You take about a million and a half. What is it? Well, we'll we'll reduce the contingency at the time we do the GMP to I'm so sorry. Sorry. I'm sorry. You bet. Um when we establish the GMP, we'll reduce that in about half.

So um depending on how the bidding goes based on on commodity prices and the where where we are with the economy at the time we put it out to bid um that may reduce the overall cost or it may be allocated towards towards increasing costs. So we'll carry about a million4 into construction and that will be to cover you know any un unanticipated design issues or or just the things that happen with construction and and what's what's not used in the contract defines how that's how that's divvied up.

Yeah. And so yeah, we just want to touch on that as well. So but that's that's for the design build design build team to handle is their their contingency. that's not our contingency to use in case you want to add things to the project or we're halfway through a building. Oh, we want to move that over here. That's not what that contingency is for. So, the city may want to carry its own contingency of whatever amount. It could be minimal, but something.

So, along these lines of while we're building the structure, if we see something during construction we want to alter and it's going to cost more money, we can make that that change and make it happen. Just something to think about. Um, we just finished two buildings, a wreck building and a public works building, and we changed things throughout the process on when we built it. Yeah.

So, as we get going down the path of this project and we see that where there's contingency uh left in design build part of things. Um, are we able to use those in the bid out? Um the way the way currently the contract's written is design the the contingencies for the design builder only to handle his issues with his subcontractors pricing unforeseen it's not for adding scope.

So if we want to add scope it would be a change order or would be using our own contingent that we want to carry when we go into the GMP. Now the savings is we we're trying to incentivize savings on a project like this. So in this contract as well, any savings that's left over at the end of this project, we're splitting with the design bill team 50/50. So they they get half and we get half of our money back if we can generate any savings throughout the project.

And the goal is that is to get them to try to come out in our budget. And if if we go in with a contingency of say 2 million just to plan on extra or whatever we decide, do we split that with them or do we get that money back since that's our contingency? But we carry our own contingency probably on the side of just additional scope that we want to add. So that wouldn't be part of the GMP. And and what would you recommend a project like this?

I mean, not to put you on the spot, what would you recommend putting in there as a contingency? I'd like to get closer to the end and get through a little We're carrying FFN as well, which is already kind of outside of of his scope where we get to purchase the the tip and rolls, the furniture, the folding chairs, and and so that's kind of already kind of something that we're tracking as well.

Um, so I I don't think it'd be that is that large, it's 2 million, but it's something that we might want to handle in case we see something along the lines or right now our our FFN budget is a little bit over where we're at, the 600,000 we're carrying. So, we either need to reduce scope on those items or we need to bump that and and account for that when we move forward. Yeah. Any other questions? Okay. Any other No other questions? How about a motion? Vice Mayor, what you had another question?

No, I would thought we would discuss amongst us or if you guys does anybody want to discuss or not or everybody good? I am I I know we we need to maybe meet on these other projects as we move forward the other 12. Um I guess I guess what I I would like to discuss and I'm I'm what I'm trying to wrap my head around is I'm I'm trying to understand like it we have a hybrid here, right?

It seems like we have half of it's like a convention center and half of it's a sports complex and I don't feel 100% comfortable with the conference aspect of it cuz every single conference I've ever gone to in my career has been tied to a hotel.

And so I'm worried that if we go forward with this with a large share of the revenue coming in for conferences, especially with our lobby and the the corridor being designed for a conference center that it might not we might not attract all of the conferences that we think we will be able to, right?

cuz it's like if you're trying to do a conference in the winter time, weather's against us and the proximity to Phoenix is against us because conferences in the valley, especially if you have them down at bigger resorts, that's perfect weather for them to do that.

So, and then the other is if we're having if we're thinking of having large scale events here during the winter time or summertime, that's when a lot of our activities are outside and that's what we have frontier fields for and all that. like I don't anticipate like you know that the barbecue throwdown is going to be at this building when you could have it outside in a beautiful weather.

And so that's what I am am worried about is that if we don't get the conferences and I've always kind of thought of this project being something like that's going to be a true community center and I just don't see that like Monday through Thursday throughout the day that this is going to be inviting our community into it like you would if you had a recreational center like every other recreational center I've been to. They have workout facilities. They have recreational activities.

They have all those kind of things to keep families busy. And it just seems like we're we're getting the courts, but we're not getting the community aspect to invite people in throughout the week. And that's where I worry and I'm worried about. This is the biggest project Scholola has ever seen that in our desire to have a wonderful facility and serve two two different um groups I guess or two different purposes that one or both are going to seem shortsighted and that's what I worry about.

So I don't know if everybody else has that same concern. If every if nobody else does then that's that's fine. But I just feel like in my experience, having gone to recreational facilities and gone to a lot of conferences in my professional career, it just seems like there's big components we don't have that we need to attract the right ones. And it's like I I've never been to a conference for a work conference that hasn't been attached to a resort or attached to a hotel structure.

So that's where my concern comes. And then also I've been to other resorts where I've walked by the convention the conference center and a lot of time it sits empty. And if that sits empty then our lobby and our corridor sitting empty because we're not bringing community members in with recreation and workout facilities and all that.

I you know I I I I sort of agree but I I think I we back in the early stages of this when we first talked to the developer about this project I don't know if it was in 2008 but I know it was way back then I was under the assumption and I still am that the developer going to go after a lot of that hotel or resort or he's got the property to do it and probably the the people or the connections to do something like that.

And I'm pretty sure I I can't speak to the developer and I know Zach can't either, but um I'm pretty sure when we start breaking ground on this, he's going to start leaning toward developing things up there that will help this event center out like a motel. Um that's the way I look at it, you know, and I I also look at it as the other property for ball fields we're going to have up there that's outside. But you also I I I like the the sport the part of the sports and event center up there.

I think things will come as we uh what do they say? Uh build it and they will come. That's that's our hope. I I think that's our hope with all of us when we made this decision to build this. Yeah, I I agree, mayor. I think and mine's always been the sports aspect of it. It's like when we've talked to the SFA when they first came up, it was the one area that did not in the Great Recession, they gained market share was youth sports and youth activities.

There was that that wasn't true with conferences and stuff. And so that's where I have hesitancy as a as a council member. But I'll I mean I I think I've I've spoke enough. Everybody understands where I stand. So, so any other questions or comments? Well, I know that we've spent a lot of money on numerous studies for this project. Numerous. And it all started out as an event center project. Um that was in 2008.

Um, so we we actually received some uh grant funding to have some of these studies done. It wasn't until later into the project that we added the sports component to it to increase that revenue and add to the event center component. [clears throat] But it has always been an event center project. I know this. So I've been my background has put me in a position to see a large spend.

This is a large spend and not just taking the build it they will come method but like holy cow we're this [clears throat] facility freaking huge right okay this is what I do know that building this project as big as it may be as much money as it is okay coupled with the right marketing behind it it will absolutely take it. And that's my that's my 100% belief in it.

Whether it's conferences, whether it's hybrid into sports, whether it's putting in weddings or events correctly positioned, the very first thing that you have to have in this is the facility. And don't short yourself. I've seen it. I thought way too big. Now it's way too small. And that's inside of 15 years. So expand this out 10 years from now in a development you that you see already currently happening in our city now. Look at this 10 years from now.

Now take the scope and then place it on top of this. Can we fac Can we facilitate that facility to make it profitable for the city? And I'll guarantee you will cuz you're looking at a 30 to 40 year project. You're not looking at a 5year run. You're looking to have this thing on that hill for 50 years and build off of it. So 10 years down the road, you believe we're going to have more people here that want to use it and now they know it.

Now we're the destination or you think we're going to have less people here that are unwilling to pay us to use it? I think it's the first one. Anybody else down there? You guys are really quiet. Past your bedtime. [laughter] All right, vice mayor. Did you have something else? There's no other comments or anything. I'll make a motion.

I move to approve the updated design development phase plans and cost estimate for the Xolo Sports and Event Center and to approve the approve moving into the construction document phase for the design project city of Xolo project number FM4625. Got a motion. Got a second by Councilman Adams. All those in favor? All those opposed? Six to one. Motion passed. All right. Thank you guys. Appreciate it. Okay, next item on the agenda is summary of current events.

Anybody down there got anything they want to talk about? I said all my words tonight. That was more than you did last week. [laughter] Vice Mayor, I would just like to say how great the city um employee picnic was and appreciate all the employees and their efforts and their dedication to our community. We have such a great group of employees and I'm so proud of you. Thank you for all you [clears throat] do. Got a a scrimmage football scrimmage uh against Thatcher Puma on Friday.

It's at 5 or 6 o'clock. Um come out and support the football team. Just piggyback on that. let everyone know that school started back up and fall sports are right around the corner. Uh not just football, but you've got soccer, volleyball, cross country. So, it's a great opportunity to come out and support the youth, the uh of the community. So, good to get out there. Yeah. Thanks, mayor.

Um just want to thank the Schol Youth Foundation for putting on the uh Schol Youth Foundation banquet on Saturday night. I know the mayor, you did a great job with the food. I had a lot of people come up and talk to me about how delicious the food was. every year you and your team, your wife do a phenomenal job. So, thank you for that. I know one of the biggest disappointments is is um your wife doesn't didn't make dessert for everybody because they do do a dessert auction.

So, um so everybody, you know, raves about the mayor's cooking and and that was phenomenal. I think they raised well over 120 $150,000 is what the uh uh the announcer said, Floyd Simmons. He did a phenomenal job. Did a really good job mcing that. And just echo what uh Councilman Jud and Councilman Whipple said, the school's back in session. Um, I think this is the greatest time to be living on the mountain. Um, fall sports are in the air.

There's volleyball, there's cross country, there's boys soccer, there's girls soccer, there's football going on. Um, the monsoons are here. We really have been fortunate this year. My wife and I, we were driving during uh July through the White Mountains and we just felt like, man, this feels dry. It feels crispy. It just feels like there's not a lot of moisture in the air. And now almost every day we've been able to have moisture. Our fields are green. Um, our parks look beautiful.

The meadow looks amazing. This is really a phenomenal time to be living here on the White Mountains. And just ask the pe people have patience. Um, I know Chief Westover probably would love if people were a little bit more kind and a little bit more uh cautious when they're driving through the school zones in the morning and in the afternoon. Uh, so please be careful and be slow there. We uh we want everybody to be safe, especially our youth. So, thank you. Thank you.

Thank you guys for your comments. While we're on Chief Westover, I don't know if you've because of his hard work since since he's been there in ADOT. Uh I think we have a turn signal on Central and the Deuce. That's pretty exciting. Um I know somebody called me and said, "You won't believe what they're doing." And I said, "Yeah, if we could just do them all now." So, Chief, thank you guys. I know you're working hard with ADOT making that happen. Um I know the local guy here was pretty excited.

I heard about it about a month ago that he was going to go change that and I said, "Uh, just keep going. just keep going. So, thank you, Chief, again for your hard work and working with ADOT. We thank ADOT for what they're doing in our community, too. I I'm I'm hoping I don't know if you guys seen they're building the trail over there by um the meadow that end. So, it's coming up to the street and hopefully where it stops, you know, you can go what is that? South.

Hopefully, um ADOT sees that and they finish that sidewalk to the north because it won't take much more to that dental office and we'll have sidewalks on both sides. So, I'm hoping ADOT pays attention of what we're doing and spending in our community so they can uh they can jump on the bandwagon, too. Okay. Acting city manager. Thank you, mayor.

Uh while you're talking about ADOT, I'd just like to mention that ADOT is working on a pavement project and they're going to start paving on August 17th on the west side of town there, starting on State Route 260 by the Circle K heading 8 miles towards Lynen and expect overnight delays. Um, as that work begins, they do have the signs posted. Again, starting on August 17th, we have the annual e-waste and waste tire collection event on Saturday, August 29th from 8:00 a.m. to 1:00 p.m.

And that's at the county pinrod facility located at 251 North Pinrod Road in Xolo. Public's invited to drop off TVs, monitors, computer equipment cables stereoss equipment phones, chargers, power tools, etc., as well as old tires that have been dismounted from the rims. It's like a car to me. So, you just drop off your car. Don't bring your cars. Call the county if you have a dead car. Um, this is a free event for residential purposes. So, residential drop off only. No commercial businesses.

Uh, information is posted on our website and you can also contact Steve North at 928-5324124. And then wanted to also mention that the labor systems building that used to be there on the deuce of clubs near Autozone has been demoed as of last week and their new location is in Park Pineway Shopping Center next to Sportsman's. That's all I have. Thank you. I don't know how I called you, but the deputy city manager I think that is that what we call you now?

But hey, just real quick, a lot of you might know our city manager has been sick the last couple weeks, so keep in your prayers. I got a text from him on my way here. Um that he is feeling better. So that's a good thing. Um but if you know uh Morgan, he he doesn't get sick often. So when he's missing work, he's sick. So anyway, keep him in your prayers. But it sounds like he's on the road to men. And Justin, thank you for for your hard work in his absence.

Um we've been Justin's been been in contact with Morgan almost on a daily ba basis telling him, you know, we got this. We got a good staff. We got a good counsel. We got this. So, he got to relax a little bit and hopefully he's back to work. I'm I'm hoping next week I think he can take the rest of the week off and just relax and like him to see him down at the League of Cities Conference. I'm not quite sure if he'll make it for that, but we hope he does.

But anyway, Justin, you're doing a great job. Appreciate your communication is is unbelievable for sure. Anybody needs How about uh scheduling of meetings? Due to the annual League of Arizona Cities and Towns Conference next week, the council meeting that was scheduled for August 18th has been cancelled. So, the next regular council meeting will be on September 1st. And prior to that, on September 1st, we'll have a special meeting at 6 p.m.

to review and discuss the proposed annual performance evaluation process for city appointed positions, which is the attorney, city manager, and the magistrate. And then last item, mayor, a reminder that the 2027 council retreat is currently scheduled for October 14th at 9:00 a.m. and we're looking at a couple of options with uh the new buildings that have been recently open. So Rachel's checking into that and we'll get back to the council with the location.

New buildings have the public works operations building and then the recreation building. So we're thinking about maybe doing one of those. Okay. Okay. Uh, seeing no more business before this council, I'll adjourn this meeting. Thank you guys. [snorts] [music] [bell] [music]